Yellow Ribbon Event - Hotel Accomodations in Myrtle Beach, SC 15-17 April 2016

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The South Carolina National Guard will be awarding a Firm-Fixed Price Contract. This announcement constitutes the only solicitation; a Performance Work Statement (PWS) is provided. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-76. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. 

This solicitation, W912QG-16-T-0004, is being issued as a Request for Quote. This procurement is Unrestricted. The NAICS code for this acquisition is 721110.

The Yellow Ribbon Family Program for the South Carolina Army National Guard needs a quote for a Yellow Ribbon Event being held April 15-17, 2016 in Myrtle Beach, SC.

This location must be a full service hotel located within Myrtle Beach, SC zip code 29572. Restaurants or catering services must be available on the premise. The contract will be awarded to the lowest priced technically acceptable proposal. Technical acceptable is meeting all solicitation and performance work statement (PWS) requirements. A site visit to the hotel may be required prior to award. The Place of Performance will be the hotel provided in the selected offer.

This solicitation is not for third party vendors or event planners. Quotes must come directly from the hotel.

For quoting this event, be sure to follow the Contract Line Item Structure listed below. Remember that the Government is a tax exempt organization and we are not able to pay service fees or gratuities. The rates quoted must be at or below the per diem rate without any additional fees. Per Diem rates are located at http://www.gsa.gov/portal/category/100120  for lodging and meal allowances.
To find the meals breakdown for each meal go to http://www.gsa.gov/portal/content/101518. 



Master Bill (ON CONTRACT)
Line Item 0001: Hotel Rooms
Friday night/150 rooms and Saturday night/150 rooms
Quantity: 300
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $______ 


Line Item 0002: Occupancy Tax (if applicable)
Friday night/150 rooms and Saturday night/150 rooms
Quantity: 300
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $______


Line Item 0003: General Session Room on Saturday  
Quantity: 1
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $______

Line Item 0004: Breakout Rooms (3), Childcare Breakout Rooms (3)
Saturday and Sunday
Quantity: 1
Unit of issue: Lot
Unit Price: $ _____
Line Item Total: $______

Line Item 0005: Breakfast
Saturday - Qty 450
Sunday - Qty 450
Quantity: 900
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $______


Line Item 0006: Adult Lunch on Saturday 
Quantity: 300
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $______


Line Item 0007: Kid's Lunch on Saturday
Quantity: 65
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $______


Line Item 0008: Exhibitor Tables on Saturday
Quantity: 25
Unit of issue: Each
Unit Price: $ _____
Line Item Total: $______


Line Item 0009: Audio Visual
Saturday and Sunday
Quantity: 1
Unit of issue: Lot
Unit Price: $ _____
Line Item Total: $______


 

The following FAR/DFAR clauses and provisions are applicable to this acquisition:

52.202-1 Definitions NOV 2013
52.203-3 Gratuities APR 1984
52.203-5 Covenant Against Contingent Fees MAY 2014 
52.203-7 Anti-Kickback Procedures MAY2014
52.204-3 Taxpayer Identification OCT 1998
52.204-6 Data Universal Numbering System Number JUL 2013 
52.204-7 System for Award Management JUL 2013
52.211-18 Variation in Estimated Quantity APR 1984
52.212-1 Instructions to Offerors--Commercial Items OCT 2015  
52.212-2 Evaluation--Commercial items OCT 2014
Basis of Award: lowest priced technically acceptable. Technical acceptable is meeting all solicitation and performance work statement (PWS) requirements.
52.212-3 Offeror Representations and Certifications--Commercial Items NOV 2012. Include completed copy of this provision with your proposal.
52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Deviation 2013-O0019) JUL 2014 
52.222-1 Notice To The Government Of Labor Disputes FEB 1997
52.222-3 Convict Labor JUN 2003
52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2016
52.222-21 Prohibition Of Segregated Facilities APR 2015 
52.222-26 Equal Opportunity APR 2015 
52.222-35 Equal Opportunity for Veterans OCT 2015 
52.222-36 Affirmative Action For Workers With Disabilities JUL 2014 
52.222-37 Employment Reports on Veterans OCT 2015 
52.222-41 Service Contract Act Of 1965 NOV 2007
52.222-50 Combating Trafficking in Persons MAR 2015 
52.223-6 Drug-Free Workplace MAY 2001
52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011
52.225-1 Buy American Act--Supplies MAY 2014
52.225-13 Restrictions on Certain Foreign Purchases JUN 2008
52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. OCT 2015
52.232-1 Payments APR 1984
52.232-33 Payment by Electronic Funds Transfer-System for Award Management JUL 2013
52.233-2 Service Of Protest SEP 2006
52.233-3 Protest After Award AUG 1996
52.233-4 Applicable Law for Breach of Contract Claim OCT 2004
52.243-1 Changes--Fixed Price AUG 1987
52.244-6 Subcontracts for Commercial Items DEC 2015
52.247-34 F.O.B. Destination NOV 1991
52.252-2 Clauses Incorporated By Reference FEB 1998
52.252-6 Authorized Deviations in Clauses APR 1984
252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009
252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Deviation 2016-O0001) (Oct 2015)
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Deviation 2016-O0001)(Oct 2015)
252.209-7993(DEV) Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under Federal Law - Fiscal Year 2014 Appropriations (Deviation) FEB 2014
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012
252.232-7006 Wide Area WorkFlow Payment Instructions May 2013

To be awarded this contract, the offeror must be registered in the System for Award Management (SAM). The registration must be ACTIVE. The website for SAM is https://www.sam.gov/portal/public/SAM/. All vendors MUST have a publicly visible registration in SAM. Duns & Bradstreet, CAGE Code & Federal Tax ID number, and solicitation number MUST be listed on quotes. Please complete the Offeror Representations and Certifications requirement at FAR 52.212-3 and submit with quote.

All questions in response to this notice must be submitted by email to vanessa.j.holmes.mil@mail.mil no later than 10:00am (EST) Tuesday, March 15, 2016. The deadline for quotes is Thursday, March 17, 2016 by 10:00am EST. Please include the Solicitation number in the subject line of the email.