Yellow Ribbon and Freedom Salute Events

a. The purpose of this amendment is to revise the dates for the 2nd Yellow Ribbon Post-Mobilization event and extend the date for receipt of quotes.
b. The revised date is September 15 and 16, 2012.
c. A revised Performance Work Statement and Pricing Worksheet is attached to this amendment.
d. The Performance Work Statement for the 1st Yellow Ribbon Post-Mobilization event is available by clicking on the original synopsis link dated May 30, 2012.
e. The date for receipt of quotes has been extended to June 22, 2012.
f. All other terms and conditions remain unchanged.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented through FAC 2005-58, effective 18 May 2012 and additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This procurement is issued as a Small Business Set Aside under the NAICS 721110 with a small business size standard of $30M.

The Virginia Army National Guard will conduct Yellow Ribbon Post Mobilization Events on August 25-26, 2012 and September 22, 2012 and a Freedom Salute Event on September 23, 2012. The attached pricing schedule may be used for pricing or you may use your own pricing schedule. However, your pricing schedule must clearly annotate pricing or the words "not separately priced" or "no cost" for each requirement identified. Unit prices shall be inclusive of all applicable service fees. In anticipation of questions regarding if the government per diem rate is required, the following response is provided: The solicitation is being issued on a competitive basis. The rate utilized for purposes of award will be the rate(s) quoted by the offeror(s) determined to offer the lowest technically acceptable price(s). However, pricing shall not exceed per diem pricing for the locality of the facility.

A separate performance work statement (PWS) for each event is attached to this synopsis and is hereby made a part of this solicitation and will be made a part of any resulting award.

The following provisions and clauses are applicable to this acquisition:

FAR and DFARS Provisions 52.212-1, 52.212-3 Alt I, 52.252-1, 252.209-7999 and 252.212-7001.

FAR Provision 52.212-1 is amended as follows: Delete paragraphs (d) Product Samples.

As stated in paragraph (g) of Federal Acquisition Regulation (FAR) Provision 52.212-1, included in this solicitation, "The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint."

Paragraph (e) of FAR Provision 52.212-1 encourages offerors to present alternative terms and conditions for satisfying the requirements of this solicitation. Offeror must clearly annotate the alteration in the quote. The government may or may not accept the alternative term or condition. Such determination will be made based on if it is in the government's best interest to accept the proposed alternative.

Award will be made to the low price technically acceptable (LPTA) quote which represents the most advantageous scenario to the government considering the potential for multiple awards. Since multiple awards will be considered, vendors are not required to quote on all events. However, vendors must quote on all services required per event and the September Yellow Ribbon and Freedom Salute events will be held at the same location; therefore, they will not be evaluated separately. An evaluation factor of $500.00 per award will be applied in determining if it is in the government's best interest from an administrative standpoint to make multiple awards.

To be determined technically acceptable, the following minimum requirements must be met:

(1) The quote must provide for all lodging, event space, catering and parking requirements within the group. (2) The facility proposed must provide guest informational service (i.e. front desk attendant, concierge service, etc.) 24 hours a day, (3) The facility proposed must have on-site parking, or if off-site, valet services must be provided (4) The facility proposed must be located within a 10 mile radius of Fort Belvoir, VA as calculated by mapquest.com and (5) The facility proposed must be FEMA approved. In order to determine if minimum requirement (1) can be met, all services requested must either be priced or annotated as provided at no additional cost. For minimum requirements (2), (3), & (4) offeror must provide a fact sheet which addresses each minimum requirement. The physical location of the proposed hotel facility must be provided to permit a determination to be made as if minimum requirement (4) can be met. The lodging facility FEMA number must be provided to determine if requirement (5) can be met. If information to address minimum requirements 2-5 is available on-line, a website address can be provided in lieu of the fact sheet.

FAR provisions 52.212-3, including Alt I and DFARS provision 252.212-7001 shall be completed and returned with your offer. If your company information is available through Online Representations and Certifications (ORCA) so indicate in 52.212-3 and return only that portion of the provision.

DFARS provision 252.209-7999 is provided as additional documentation and must be completed and returned with your offer.

FAR Provision 52.252-1 and FAR Clause 52.252-2: full text language of provisions and clauses incorporated by reference can be located at http://farsite.hill.af.mil.

FAR Clauses 52.212-4, 52.212-5, 52.252-2 and DFARS Clauses 252.204-7003 and 252.212-7001.

FAR clause 52.212-4 is amended as follows: paragraph (g) (1) change requirement for three copies of invoices to 1 copy of invoices and add after paragraph (g) (2) the following: Invoices are to be submitted via Wide Area Workflow (WAWF). Questions regarding payment status or delinquent payments are to be addressed to the Voucher Examiner at 434-298-6266; Delete paragraphs (h) Patent indemnity, (j) Risk of loss, and (n) Title.

The following clauses included in 52.212-5 are applicable: 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.225-13, 52.232-33, and 52.232-36. In addition, clauses, 52.222-41, 52.222-42, and 52.222-44 or 52.222-53, included in 52.212-5 may be deemed applicable pending contractor's response to FAR Provision 52.222-52 (included in FAR Provision 52.212-3 Alt I).

The following clauses included in 252.212-7001 are applicable: 252.225-7001, 252.232-7003 and 252.247-7023 Alt III.

All questions shall be submitted in writing and received prior to 4:00 p.m. ET, June 5, 2012. Questions can be sent via email, rebecca.fowler@us.army.mil or fax (434) 298-6202. Quotes are due not later than 4:00 p.m. ET, June 8, 2012. Quotes may be faxed to 434-292-6202, Attn: Becky Fowler, or emailed to rebecca.fowler@us.army.mil.