Y1DA--Project Number: 671-23-111 Replace PTRP Roof

PROJECT NAME: PROJECT #671-23-111 REPLACE PTRP ROOF SAN ANTONIO, VAMC

SOLICITATION NUMBER: #36C25722B0026/36C257-22-B-0026

BIDs DUE: TUESDAY, AUGUST 9, 2022 @ 3:00 P.M., CDT

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DATE & TIME EMAILED: TUESDAY, JULY 12, 2022, 12:24 P.M., CDT

Are we able to use a different manufacturer for the metal roof, as long as we match the warranty?

ANSWER-1. Please use the specified roof supplier because the project will need to match the material on another project.

Are we matching color of existing roof, gutters, and downspouts?Â

ANSWER-2. The color will be selected from the standard colors from the Berridge Manufacturing Company. The possible colors to be selected are Medium Bronze, Aged Bronze, Copper Brown, Colonial Red or Burgundy.

BERRIDGE .pdf

STATEMENT OF WORK PROJECT 671-23-111 REPLACE PTRP ROOF

1.2 STATEMENT OF WORK

A. Base Bid

1. The general contractor and its sub-contractors shall furnish all labor, supervision, and all other necessary provisions to replace the existing original metal roof of the PTRP building. The building is located at 4949 Gus Eckert Rd. San Antonio Texas. The contractor must include the following.

a. The Roof must meeting the following:

Replace (estimate 10000 s.f.) the original metal roof sections of the PTRP building. (see 671-237 40 of 103 AS3 1.pdf)

Remover the existing Berridge tile system to include underlayment

Replace with new Berridge Cee-Lock 24 Gauge Standing Seam Roofing System

Furnish and install all new accessories, pipe jack & Ridge cap

Replace original gutters, and downspouts

Project duration: 180 calendar days

2. All contractors personal on site shall be required to have site specific training in local emergency, hazard, fire, and infection control information. Site specific training shall include fire safety procedures, related contact numbers, infection prevention measures and life safety measures. Proof of training is required to be made available during work hours.

3. All work must be done according to industry standards. Work in the hospital must meet the minimum criteria for OSHA, National Fire Protection Agency (NFPA), and Joint Commission on Accreditation of Healthcare Organizations (JCAHO) requirements.

4. Information System Officer, Information Protection: The contractor will/will not have access to VA Desktop computers they will not have access to online resources belonging to the government.

5. Privacy Officer: The Contractor will/will not have access to protected Patient Health Information (PHI), nor will they have capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analysis is de-identified.

6. Records Manager:

a. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

B. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1). If fully vaccinated, shall show proof of vaccination

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

2). If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test.

3). Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4). Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following

website: COVID-19 Screening Tool.com Regularly check the website for updates.

a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

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