Xerographic Reproduction- SDNY

Multiple Award

The term of this contract is for the period Beginning April 1, 2012 and ending March 31, 2013

 PRODUCTION AREAS: It is assumed that all production facilities used in the manufacture of the product(s) ordered under this contract will be located within a 50-mile radius of New York, NY 10007.

  BIDDERS, PLEASE NOTE: All bidders are cautioned to familiarize themselves with all provisions of these specifications before bidding.

 CHAIN OF CUSTODY REQUIRED.  ALL FURNISHED MATERIAL AND INFORMATION SHALL BE STRICTLY CONFIDENTIAL AND SECURITY INFORMATION SHALL BE MAINTAINED.  EMPLOYEES MUST BE BREIFED AS TO CONFIDENTIALITY; THIS INCLUDES SECURED PICKUP & DELIVERY (BONDED COURIER, OR COMPANY PERSONNEL ONLY.)  Proper control and handling must be maintained at all times to prevent any information or materials required to produce the product ordered under these specifications from falling into unauthorized hands. Unless, otherwise indicated herein, all extra copies, materials, waste, etc., must be destroyed.   Contractor WILL require certification upon award.

 Product is designated as: For Official Use Only:  The contractor shall take all necessary precautions to insure against loss of forms, negatives, or other reproducible at any time prior to delivery by him to a transportation  agent or delivery to destination.  Proper control and handling must be maintained at all times to prevent any information or materials required to produce the product ordered under these specifications from falling into unauthorized hands.  Unless otherwise indicated herein, all extra copies, materials waste, etc must be destroyed. 

NOTE:  Prior to award, the contractor will be required to submit a written explanation as to how the contractor will safeguard the data provided by the agency.  Explanation must be submitted via e mail (kcapie@gpo.gov) or fax to (215-364-6479)

SCOPE: <Scope>These specifications cover the production of xerographic reproduction of litigation documents requiring such operations as copy pick-up, bates numbering as required, copying, scanning , optical character recognition, indexing, binding, packing, labeling, and delivery</Scope>.

  FREQUENCY OF ORDERS: Since the volume of work which will be procured under this contract cannot be predetermined, no guarantee can be made as to the quantity and number of pages which will be ordered.  It is estimated that there will be approximately 100- 500 orders per year.

 QUANTITY: Estimated: 1 to 50 copies per order.  Occasional orders: 100 to 10,000 copies

 NUMBER OF PAGES: Estimated: 6 cartons per order; 2,500 originals per carton.

 TRIM SIZES: Format "A" will include any trim size up to and including  8-1/2 x 11".Format "B" will include any trim size over 8-1/2 x 11" up to and including 8-1/2 x 14".Format "C" will include any trim size over 8-1/2 x 14" up to and including 11 x 17". Occasional orders will require copies over 11 x 17".