WY copier maintenance (annual)

The Bureau of Reclamation's Missouri Basin Regional Office is soliciting quotations for annual copier maintenance services under solicitation number 140R6026Q0026. The procurement covers repair and preventative maintenance for seven copiers located at the Bureau's Wyoming Area Office in Mills, with three Ricoh MP-C5503G units and one Xerox Altalink C8155 at the Mills location, plus additional Ricoh units at facilities in Cody, Alcova, and Casper. Key requirements include providing repair service within 24 hours of service calls, performing preventative maintenance per manufacturer specifications, supplying all materials including toner and staples (excluding paper), and completing work during office hours of 7:30 a.m. to 4:00 p.m., Monday through Friday. Evaluation will be based on three factors: Technical (Factor 1), Past Performance (Factor 2), and Price (Factor 3), with technical and past performance weighted equally but considered less important than price. Quotations must be submitted by email to mparkison@usbr.gov no later than noon Mountain Standard Time on March 23, 2026, with the contracting officer listed as Melissa Parkison.

This is a total small business set-aside under NAICS code 811210 (Photocopying machine repair and maintenance services) with a size standard of $3.4 million. The incumbent contractor is Terra Warren, as noted in the solicitation documents. The contract period runs from April 1, 2026 through September 30, 2031, with an estimated annual volume of 11,500 black and white copies and 9,000 color copies, covering up to four optional one-year renewals and one six-month renewal option for a maximum total duration of five and one-half years. The place of performance is Mills, Wyoming, at the Bureau of Reclamation Wyoming Area Office. The specific award value is not disclosed in the solicitation materials, as it is designated for government use only in Block 26 of the contract form.