Wood Flooring Restoration Services
Closed Solicitation Posted
- Solicitation number
- 19JA8026Q0018
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238330 Flooring Contractors
- Place of performance
- Tokyo 106-0 Japan
- Points of contact
-
- Ayaka Ogawara ogawaraax@state.gov +81903224520
- Christopher G. Staff staffcg@state.gov +81332245616
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is soliciting quotations for wood flooring restoration services at the U.S. Embassy Mitsui Housing Compound in Tokyo, Japan through Request for Quotations (RFQ) No. 19JA8026Q0018. The services encompass wood flooring replacement, stair restoration, floor refinishing, ceramic tile installation, plywood replacement, and associated preparation and finishing work for various apartment units. The contract will be awarded to the lowest-priced, technically acceptable, responsible quoter based on initial quotations without discussions, unless the Government determines that discussions are necessary with companies in the competitive range. Quoters must submit technical proposals demonstrating capability, past performance references, personnel qualifications, equipment resources, licenses and permits, and detailed work plans with bar charts. Critical deadlines include March 23, 2026, at 1:00 p.m. JST for entry requests to the mandatory pre-quotation conference and site visit on March 25, 2026, March 30, 2026, at 1:00 p.m. JST for submission of questions, and April 9, 2026, at 1:00 p.m. JST for quotation submissions.
This procurement includes no set-aside designations and carries a guaranteed minimum order of $1,000 per year with a maximum contract value of $345,000 across the full contract period, with an anticipated contract price range of $250,000 to $500,000. The contract is structured as an indefinite-delivery, indefinite-quantity (IDIQ) agreement consisting of a base year plus four one-year options, spanning five years total. All pricing must be submitted in Japanese Yen, and electronic quotations should not exceed 15MB when emailed to Ayaka Ogawara at OgawaraAX@state.gov. Performance and payment bonds are not required for this contract. The work will be performed at the U.S. Embassy Mitsui Housing Compound in Tokyo, Japan.
Notice text
Enclosed is a Request for Quotations (RFQ) for Wood Floor Restoration Services for the U.S. Embassy Mitsui Housing Compound in Tokyo, Japan. If you would like to submit quotation, follow the instructions in Section L of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in paragraph 3. Quotations of the Cover Letter.
The U.S. Government intends to award an indefinite-delivery, indefinite-quantity (IDIQ) type contract to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Your quotation must be submitted electronically to Ayaka Ogawara via email to OgawaraAX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Ayaka Ogawara by phone (Mobile: 090-1110-9327 or Office: 03-3224-5208) or email to confirm the receipt of quotation.
Attachments
| File | Type | Posted |
|---|---|---|
| 19JA8026Q0018 - CoverLetter RFQ ExhibitJ1.pdf |
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