Window Sash Restoration Services for the U. S. Consulate General Mansfield Housing Compound in Hyogo, Japan
Closed Solicitation Posted
- Solicitation number
- 19JA8025Q0016
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238350 Finish Carpentry Contractors
- Place of performance
- Hyogo 662-0 Japan
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State's U.S. Embassy Tokyo is soliciting quotations for window sash restoration services at the U.S. Consulate General Mansfield Housing Compound in Nishinomiya, Hyogo, Japan. The project requires removing existing single-pane window sashes and installing new double-pane PRESEA-H H-6 insulated grade sashes manufactured by LIXIL or equivalent across multiple rooms including bedrooms, living areas, kitchen, and service rooms to meet current building codes for condensation reduction. Contractors must be registered in the System for Award Management (SAM) database prior to quotation submission, and the government intends to award a purchase order to the lowest-priced, technically acceptable quoter without discussions unless necessary. A pre-quotation conference and site visit was scheduled for June 12, 2025, and quotations must be submitted electronically to Ayaka Ogawara at OgawaraAX@state.gov by 10:00 a.m. Japan Standard Time on July 1, 2025. The solicitation was amended on June 18, 2025, to include a Questions and Answers section and remove a certification requirement.
This opportunity does not utilize any set-aside designation and no incumbent contractors are identified in the solicitation documents. While specific award values are not disclosed, the project involves window replacement work across multiple floors and rooms of a residential compound facility. The contractor must complete all on-site work within 30 working days or 45 calendar days, with construction anticipated to occur between November and December 2025, and each individual sash replacement must be completed within one working day. The contract will include a one-year warranty on all completed work and materials, with performance taking place at the housing compound located in Hyogo, Japan. Additional work requirements include installing window films, silicone caulking, and insect screens as part of the comprehensive window restoration project.
Notice text
Enclosed is a Request for Quotations (RFQ) for Window Sash Restoration Services for the U.S. Consulate General Mansfield Housing Compound (MHC) in Hyogo, Japan. If you would like to submit quotation, follow the instructions in Section J of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in paragraph 3. Quotations of the Cover Letter.
The U.S. Government intends to award a Purchase Order to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The U.S. Government is planning a pre-quotation conference and walk-through at the site, and the date for this conference and site visit is in the solicitation.
Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to contract award. Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their quotation as prescribed under FAR 4.1102. Failure to be registered at time of quotation submission will deem the quoter’s quote to be considered non-responsible and no further consideration will be given. Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Your quotation must be submitted electronically to Ayaka Ogawara via email to OgawaraAX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Ayaka Ogawara by phone (Mobile: 090-1110-9327 or Office: 03-3224-5208) or email to confirm the receipt of quotation.
Files
| File | Type | Posted |
|---|---|---|
| 19JA8025Q0016 Amendment 0001 (002).pdf | ||
| 19JA8025Q0016 CoverLetter RFQ Attachment1.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Window Sash Restoration Services for the U. S. Consulate General Mansfield Housing Compound in Hyogo, Japan | Pre-Solicitation |
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