Waybill Railroad Sample Dataset

The Federal Railroad Administration (FRA), within the Department of Transportation, is preparing to procure contractor data processing, hosting, and related services for the Railroad Carload Waybill Sample, and this sources sought notice gathers market research with capability statements due November 16, 2026 at 12:00 p.m. Eastern Time. No solicitation exists, and the notice is not a Request for Quotation. The Set Aside line reads "No Set-Aside Used," and FRA will use responses to choose between a set-aside and full and open competition. The requirement falls under NAICS 518210 with a $40 million small business size standard and PSC B506. The notice describes a 24-month data processing cycle with two non-severable phases. The draft SOW, which the Surface Transportation Board (STB) also uses, describes a single-award, 5-year Blanket Purchase Agreement with fixed-price task orders, with the initial Phase I task order funded from FY2027 funds for calendar year 2027 data and later task orders scheduled through 2032. Phase I covers collecting and editing railroad waybill data and delivering interim files in 237-byte and 445-byte layouts. Phase II covers mileage computation, modifications to the Confidential Waybill Sample File, and production of a 253-byte Public Use File and an annual Reference Guide. All work must meet a 99% accuracy standard, and a 5% penalty applies to any deliverable that falls short. The notice requires specialized personnel in program management, data architecture, transportation modeling, and quality assurance, plus processing hardware and commercial software. Work is performed at contractor-provided facilities, and waybill data confidentiality follows 49 U.S.C. 11904. Responses must be PDF or MS Word files of no more than 5 pages, sent to koren.wheeler@dot.gov, and must include UEI and CAGE codes, socioeconomic status, past performance from the last two years, and a technical capability statement. The Government will not compensate respondents for response costs.