Warranty & Maintenance for Hasler Folder Inserters with High-Capacity Feeders near Bloomington, IL
Closed Solicitation Posted
- Solicitation number
- 5000223507
- Agency
-
Internal Revenue Service
Department of the Treasury
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J074 Maint/Repair/Rebuild Of Equipment- Office Machines/Text Processing Sys/Visible Record Equipment
- Place of performance
- Bloomington, Illinois 61705, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Internal Revenue Service (IRS) National Distribution Center is soliciting quotes for warranty and maintenance services on four Hasler Model PS200 folder inserters and six high-capacity feeders under solicitation number 5000223507. The contract will be awarded on a firm fixed price basis to a responsible, manufacturer-authorized offeror with the lowest evaluated price and a satisfactory performance record. Key requirements include providing preventive maintenance at intervals not exceeding three months, responding to service calls within two business hours during standard business hours (8:00 AM to 4:30 PM, Monday through Friday), and completing repairs within four business hours or providing compatible loaner equipment at no cost. The contractor must be certified to repair Hasler equipment and provide all parts and labor, with replacement parts included at no charge except consumable items. Quotes must be submitted by 4:00 PM EST on February 9, 2026, with all technical questions due by 12:00 PM EST on January 30, 2026.
This procurement is set-aside exclusively for small businesses under NAICS code 811310, with a size standard of $12.5 million dollars in annual revenue. No incumbent contractor is identified in the solicitation documents. The contract covers a one-year period of services from February 27, 2026, through February 26, 2027, and the equipment is located at the IRS National Distribution Center in Bloomington, Illinois. The four folder inserters and six feeders were originally purchased on July 15, 2017, and the government seeks continuous maintenance support to ensure operational continuity. Contractors must be registered with the System for Award Management (SAM) and comply with all mandatory federal clauses, including representations and certifications, covered telecommunications equipment requirements, and electronic invoicing procedures through the Invoice Processing Platform.
Notice text
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items or Services”, and FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested. This solicitation number is 5000223507 and is issued as a Request for Quote (RFQ).
The National Distribution Center (NDC) of the Internal Revenue Service (IRS), hereinafter referred to as the "Government," purchased four new folder inserters and six high-capacity feeders on July 15, 2017. The IRS has a requirement to maintain these folder inserters and feeders beginning February 27, 2026, through February 26, 2027. This solicitation will result in a firm fixed price requirement contract for one year. The Government intends to award a contract to the responsible manufacturer-authorized offeror with the lowest evaluated price, satisfactory performance record, and can meet all the requirements listed on the statement of work (SOW). This requirement is set-aside for small businesses.
Sources who believe they can provide the product/service listed in the Statement of Work (SOW) must submit a price quote and respond to all highlighted sections in writing (see attached) no later than 4:00pm EST on Monday, February 9th, 2026, to Contracting Officer, James.M.Tryniak@irs.gov
Vendors must submit all questions in writing by 12:00 PM EST on Friday, January 30, 2026.
The North American Industry Classification System Code (NAICS) for this acquisition is: 811310, Commercial and Industrial Machinery and Equipment (EXCEPT AUTOMOTIVE AND ELECTRONIC) Repair and Maintenance. The small business size standard is $12.5 Million dollars. The PSC Code is J074.
Contractors are required to register with the System for Award Management (SAM) at http://www.sam.gov and must have an active record at the time of submission of their price quote.
Files
| File | Type | Posted |
|---|---|---|
| RFQ Hasler Combined Synopsis and Solicitation 012626.pdf |
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