W065--Stryker Endoscopic Video Systems Rental

Page 11 of 11

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This is a Brand Name or Equal To Request for Quote (RFQ), and the solicitation number is 36C26024Q0962. The Government anticipates awarding a firm-fixed price supply order from this solicitation.

This is a solicitation for Stryker Spy Laparoscopes Rental. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-06 Effective August 29, 2024.

This solicitation is an unrestricted open market solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 532490, with a small business size standard of $40 Million, and the PSC is W065.

All interested companies shall provide quotations that are Brand Name or Equal To Stryker Spy Laparoscope as follows:

Equipment Needed:

Item #

Description/Part Number*

Qty

Price

Extended Amount

1

Spy Laparoscope, Autoclavable, DIA 5.4MM 30 DEG, 30 CM RENTAL

POP: 09/30/2024-09/29/2025

If not the Brand Name please fill in you Equal to Product:

3 units

12 MO

2

Spy Laparoscope, Autoclavable, DIA 10MM 30 DEG 33CM

POP: 09/30/2024-09/29/2025

If not the Brand Name please fill in you Equal to Product:

2 units

12 MO

3

Option Year One

POP: 09/30/2025-09/29/2026

Spy Laparoscope, Autoclavable, DIA 5.4MM 30 DEG, 30 CM - RENTAL

3 units

12 MO

4

Option Year One

POP: 09/30/2025-09/29/2026

Spy Laparoscope, Autoclavable, DIA 10MM 30 DEG 33CM

2 units

12 MO

 5

Option Year Two

POP: 09/30/2026-09/29/2027

Spy Laparoscope, Autoclavable, DIA 5.4MM 30 DEG, 30 CM - RENTAL

3 units

12 MO

6

Option Year Two

POP: 09/30/2026-09/29/2027

Spy Laparoscope, Autoclavable, DIA 10MM 30 DEG 33CM

2 units

12 MO

TOTAL

SALIENT CHARACTERISTICS

Needs to be compatible with current Stryker Hub capture system. Clinical end users must be able to capture images as required from laparoscope to send to patient record.

Clinical end users must be able to display camera feed on the Stryker monitors, utilizing the Stryker 1788 s and Stryker integration in the room.

Laparoscopes must match the following quantity and dimensions:

5.4mm in diameter +/- .1mm, 30 degrees, 30cm-qty 3

10mm in diameter +/-.1mm, 30 degrees, 30 cm-qty 2

Have ability to determine perfusion during closed procedures via fluorescence or other non ionizing method. This method must have short half life to ensure that perfusion can be visualized multiple times through a case

Laparoscope shall be marked in such way that distinguishes it from laparoscopes that cannot utilize the optimized visualization above such as a colored eyepiece

Shall be able to be place in autoclave for sterilization

Optimal object distance shall be 50mm

Shall be compatible with current sterilization trays

Depth of bield shall be 25-150 mm

Field of view shall be 75 degrees +/- 5 degrees

52.211-6Â Brand Name or Equal.

As prescribed in 11.107(a), insert the following provision:

Brand Name or Equal (Aug 1999)

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2)Â Clearly identify the item by-

(i)Â Brand name, if any; and

(ii)Â Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

Delivery FOB Destination is preferred, 30-60 days after receipt of order. All deliveries will be coordinated with the Boise VA Medical Center Point of Contact.

Place of Delivery:

Department of Veterans Affairs

Portland VA Medical Center

3710 SW US Veterans Hospital Rd

Portland, OR 97239

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html

http://www.va.gov/oal/library/vaar/index.asp

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Products

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL

52.204-7

System for Award Management (OCT 2018)

52.204-16

Commercial and Government Entity Code Reporting (AUG 2020)

52.204-24

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

52.211-6

Brand Name or Equal (AUG 1999)

52.212-3

Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2024)

52.217-5

Evaluation of Options (July 1990)

52.233-2

Service of Protest (SEPT 2006)

52.252-1

Provisions Incorporated by Reference (FEB 1998)

VAAR Provisions:

852.239-75

Information and Communication Technology Accessibility Notice (FEB 2023)

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contractors, the offeror making such contact may be excluded from award considerations.

(f) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments, or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.

(g) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(End of Addendum to 52.212-1)

FAR 52.212-2, Evaluation-Commercial Items : The Government may award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. In accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standards of responsibility will not be eligible to receive contract award. The following factors shall be used to evaluate offers:

Special Standards of Responsibility: (Per FAR 9.104-2) The following special standards of responsibility apply to this procurement:

SP1: Offeror must be a manufacturer authorized provider for the items provided. A letter from the manufacturer stating such must be included with any response to this solicitation.

Price

(a) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offeror's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.213-3 Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

All Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses must be registered/certified with the U.S Small Business Administration at Veteran Small Business Certification Veteran Small Business Certification (sba.gov).

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Products (OCT 2018)

ADDENDUM to FAR 52.212-4 The following clauses are included as a part of the addendum:

http://www.acquisition.gov/far/index.html (FAR)

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.203-17

Contractor Employee Whistleblower Rights (NOV 2023)

52.204-13

System for Award Management Maintenance (OCT 2018)

52.204-18

Commercial and Government Entity Code Maintenance (AUG 2020)

52.232-40

Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

52.252-2

Clauses Incorporated by Reference (FEB 1998)

VAAR Clauses:

852.203-70

Commercial Advertising (MAY 2018)

852.212-71

Gray Market Items (NOV 2018)

852.232-72

Electronic Submission of Payment Requests (NOV 2018)

852.239-76

Information and Communication Technology Accessibility (FEB 2023)

852.242-71

Administrative Contracting Officer (OCT 2020)

852.246-71

Rejected Goods (OCT 2018)

852.247-73

Packing for Domestic Shipment (OCT 2018)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products (MAR 2023)

The following subparagraphs of FAR 52.212-5 are applicable and incorporated by reference:

52.204-10

52.204-27

Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note)

Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328)

52.209-6

Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) (31 U.S.C. 6101 note)

52.219-28

52.219-27

Post Award Small Business Program Representation (MAR 2023) (15 U.S.C 632(a)(2))

Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022)

52.222-3

52.222-19

Convict Labor (JUN 2003) (E.O. 11755)

Child Labor Cooperation with Authorities and Remedies (FEB 2024) (E.O. 13126)

52.222-21

Prohibition of Segregated Facilities (APR 2015)

52.222-26

Equal Opportunity (SEP 2016) (E.O. 11246)

52.222-36

Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)

52.222-50

Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627)

52.223-18

Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513)

52.225-1

Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83)

52.225-13

Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)

52.232-33

Payment by Electronic Funds Transfer System for Award Management (Jul 2018) (31 U.S.C. 3332)

All quoters shall submit according to the following:

Quotes must be emailed to Maureen.Sundstrom@va.gov and received no later than 10:00 AM PST on 09/25/2024. Quotes may be submitted on this document or the vendor s own form and must include, if not the manufacturer, an authorized distributor letter. Any offer that does not provide the supporting documentation may be considered non-responsive.

Required Supporting Documentation and Information:

Authorized Distributor Letter if not the manufacturer

Certification that equipment meets/exceeds the salient characteristics of the desired brand above

Delivery date

The Government intends to make award without discussions.

For information regarding the solicitation, please contact Maureen Sundstrom at Maureen.Sundstrom@va.gov.

(End of Provision)

MANDATORYELECTRONICINVOICING

VA published the final rule requiring vendors to submit invoices electronically to the Financial Services Center (FSC) in the November 27, 2012 Federal Register. The rule became effective December27,2012.Theruleincludesanewcontractclausetobeinsertedinallsolicitationsand contracts by the contracting officer (VAAR 852.232-72). Vendors can comply with the rule by using either of the two methods below:

Facsimile,e-mail,andscanneddocumentsarenotacceptableformsofsubmissionforpayment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

VA s Electronic Invoice Presentment and Payment System The FSC uses a third-party contractor,Tungsten,totransitionvendorsfrompapertoelectronicinvoicesubmission.Please go to this website:http://www.tungsten-network.com/US/en/veterans-affairs/to begin submitting electronic invoices, free of charge.

AsystemthatconformstotheX12electronicdatainterchange(EDI)formatsestablishedbythe Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org).

Vendore-InvoiceSet-UpInformation:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. Ifyouhavequestionaboutthee-invoicingprogramorTungsten,pleasecontacttheFSC at the phone number or email address listed below:

Tungstene-InvoiceSetupInformation:1-877-489-6135

Tungstene-Invoiceemail:VA.Registration@Tungsten-Network.com

FSCe-InvoiceContactInformation:1-877-353-9791

FSCe-invoiceemail:vafsccshd@va.gov