W065--Pyxis Automated Dispensing Cabinets

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 12, through the Great Lakes Acquisition Center, is seeking sources for brand-name Pyxis Automated Dispensing Cabinets and related services for the VA Illiana Healthcare System in Danville, Illinois. The procurement requires a contractor to provide leased automated dispensing cabinets with comprehensive 24/7 technical, maintenance, and software support over a base contract period plus four option years. Key contract requirements include equipment installation, integration with VA's Health Information Technology systems (VISTA, CPRS, and future Cerner capability), biometric access controls, barcode scanning, thermal printing, refrigerated medication capability, and extensive reporting and audit functionality. Contractor personnel must meet rigorous security and compliance standards, including background investigations at the Special Agreement Check level, annual privacy and cyber security training, HIPAA compliance with a Business Associate Agreement, and Rules of Behavior acknowledgment. The sources sought notice was posted on February 13, 2026, with responses due by February 27, 2026, at 10:00 a.m. Central Time to Jennifer Mead at the contracting office in Milwaukee, Wisconsin.

This opportunity has no set-aside designation and is open to all qualified vendors, including small businesses, Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, and other than small businesses. The NAICS code is 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing) with a $40 million size standard, and the PSC category is W065 (Lease Or Rental Of Equipment – Medical, Dental, And Veterinary Equipment And Supplies). While no specific award value is stated in the notice, the government is assessing the availability of qualified contractors capable of delivering this specialized medical equipment with integrated software systems and comprehensive support services. The contractor must provide a one-year standard warranty following equipment acceptance and testing completion, and is responsible for preventative maintenance at manufacturer-designated frequencies and annual maintenance scheduling. Additionally, the contractor must establish VPN connectivity with VA Office of Information Technology approval and assign a dedicated project manager to oversee the implementation and ongoing support of the automated dispensing cabinet system.