VISN 4 Hub Medicopia Software Specimen Collection System

The Department of Veterans Affairs Veterans Integrated Service Network 4 (VISN 4) is seeking sources for Lattice, Inc.'s Medicopia Specimen Collection Software, an automated positive patient identification system designed to enhance laboratory specimen collection processes across VA healthcare facilities in Pennsylvania and Delaware. This Sources Sought notice is not a formal solicitation but rather a request for information to identify capable vendors; the government reserves the right to issue a formal solicitation at a later date. Key requirements include providing a comprehensive solution encompassing software, hardware, interfaces, training, documentation, and 24/7 support with three years of annual maintenance. The system must integrate seamlessly with existing VA infrastructure including the VA Computerized Patient Record System (CPRS), Oracle/Cerner EMR, VistA, and the Laboratory Information System (LIS), while meeting rigorous VA security directives, HIPAA compliance, and FIPS 140-2/140-3 validation standards for wireless connectivity. Responses to this Sources Sought notice were due by April 22, 2026 at 12:00 PM Eastern Time, with submissions directed to Contract Specialist Joanne Skaff at Joanne.Skaff@va.gov. Evaluation criteria include vendor capability, relevant product literature, specifications, letters of authorization, and socio-economic status certifications for small businesses, veteran-owned businesses, and women-owned businesses.

This procurement carries no set-aside designation and does not identify any current incumbents or specific contractors other than referencing Lattice, Inc.'s Medicopia Software as the required product. The notice does not provide an explicit award value or budget range, though the scope indicates implementation across ten VA medical centers and clinics with substantial infrastructure integration requirements. The contract is structured as a Blanket Purchase Agreement (BPA), and interested vendors must be registered in the System for Award Management (SAM) database and provide company information including DUNS number, CAGE Code, and Tax ID Number. Project kickoff must occur within 60 days of task order award, with on-site staff support during go-live and comprehensive training across all facility shifts. The implementation timeline and full contract parameters will be detailed in the formal solicitation document, which the government indicated it reserves the right to issue following this Sources Sought phase.