Virgin Islands National Guard Family Programs Volunteer Workshop

The Virgin Islands National Guard is seeking a contractor to provide a comprehensive conference package for their State Family Program Annual Volunteer Workshop scheduled for August 22-24, 2025. The Department of the Army National Guard requires a single-source solution that includes conference space, lodging accommodations, and complete meal services all co-located at the same facility on St. Croix, U.S. Virgin Islands. The workshop aims to support military readiness, enhance family programs, provide life skills training, promote self-reliance, recruit volunteers, and support financial literacy initiatives for military families. Contractors must provide a general session conference room divisible into two breakout rooms with audiovisual equipment, five single occupancy and four double occupancy hotel rooms, and comprehensive catering services. The evaluation will consider price, technical specifications including specific location and hotel details, and past performance, with technical and past performance factors weighted more heavily than price. The solicitation response deadline is July 30, 2025, at 12:00 PM.

This procurement is designated as a Women-Owned Small Business set-aside under NAICS code 721110 with a size standard of $40,000,000. The solicitation does not identify any current incumbents or potential contractors by name. While specific award values are not disclosed, the procurement falls under the hotels and motels industry classification and involves lease/rental of conference space and facilities. The contractor must accommodate up to 48 volunteers for the three-day event, providing breakfast for 13 attendees, lunch and dinner for 48 participants, plus morning and afternoon refreshments with consideration for vegetarian meal requests. All services must be performed in Christiansted, St. Croix, U.S. Virgin Islands, with the contracting officer Chandy Baptiste managing the procurement from the Virgin Islands National Guard Readiness Center.