Venue and food service

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number W9127Q-18-T-0005 is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures. This solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular 2005-83, effective Jul 02, 2015 and the Defense Federal Acquisition Regulations (DFARS) Change Notice 20150420 dated 20 April 2015. It is the contractors' responsibility to be familiar with applicable clauses and provisions. This requirement is being issued as unrestricted. The North American Industrial Classification System Code is 711310 with a standard of $32.5M.

The United States Property and Fiscal Office for Mississippi-Contracting Office, Jackson, MS intends to issue a contract/purchase order for Meeting Space/Conference Facilities, meals and related services for the Yellow Ribbon Program Post/Pre Deployment/Family Demobilization Event, to be held Saturday, December 02, 2017 and Sunday, December 03, 2017 with set-up on Friday, December 01, 2017. The event will be attended by approximately 1,400 Army National Guard members and their families. This is not a solicitation for Event Planning Services or 3rd party event planning services.

REQUIREMENT:
LOCATION: Only facilities located in central Mississippi will be considered due to travel restrictions.

CLIN 0001 - MEETING ROOMS/VENUE: YRRP will be requiring a total of nine (9) rooms (1 briefing room, 2 breakout rooms, 4 child care, 1 provider and 1 dining).

Child Care Rooms: YRRP will need three (3) round tables in each of the four (4) childcare rooms.
Briefing Room: YRRP will need one thousand three hundred (1,300) chairs available in briefing room in theater style.
Breakout Rooms: For the breakout rooms, we will need four hundred fifty (450) chairs arranged in round tables.
Lobby Area: YRRP will need twenty five (25), six foot skirted tables with two (2) chairs per table in the function lobby for providers to set up.
Dining Room: Lunch buffet will require enough tables and chairs to seat six hundred fifty (650) adults. There will be 81 round tables with 8 chairs per table and 1 table with 6 chairs.

CLIN 0002 - AUDIO-VISUAL EQUIPMENT/TECHNICIAN: YRRP will require Audio/Visual Tech support. We will need two (2) screens, two (2) dress kits, two (2) microphones with standing podiums, one (1) wireless lavalier microphone and one (1) wireless UFH Microphone. We will also need an AV Cart in all briefing and breakout rooms. Main briefing room will require a dress kit around the screen. Wireless internet will need to be provided in briefing and breakout rooms.

CLIN 0003 - LUNCH - PLATED LUNCHES: QTY: 1,400 Adults each day for SATURDAY, DECEMBER 02 AND SUNDAY, DECEMBER 03, 2017.

CLIN 0004 - BOXED LUNCHES: QTY: 300 Boxed Lunches each day for children to consist of sandwiches/hotdogs/burgers/chicken strips, chips, fruit, cookie, and juice box/milk for SATURDAY, DECEMBER 02 AND SUNDAY, DECEMBER 03, 2017.

CLIN 0005 - SNACKS - QTY 300 Snacks for children to include: Apples, goldfish, and Juice on December 02, 2017. Fruit Cups, Cookies and Juice on December 03, 2017.

CLIN 0006 - QTY: 62 gallons of coffee service (per day) should be provided between the hours of 7:00a.m. - 12:00p.m. for Saturday, December 02, 2017 and Sunday, December 03, 2017.

BASIS OF AWARD: A purchase order will be awarded to the responsible offeror whose proposal conforms to the solicitation and considered to be the most advantageous to the Government according to FAR Part 12, Acquisition of Commercial Items, utilizing the Lowest-Price-Technically-Acceptable (LPTA) source selection process. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ.

The following factors will be used to evaluate the quotes: (1) Technical Acceptability and (2) Price. Technical Acceptability shall be evaluated as acceptable or not acceptable. Price evaluation shall be based on the lowest reasonable evaluated price. Price will always be an important factor.
This notice does not obligate the Government to award the contract; it does not restrict the Government's ultimate approach; nor does it obligate the Government to pay for any quote/proposal preparation costs. Clauses and provisions incorporated by reference may be accessed via the Internet at http://farsite.hill.af.mil/. Quotes must be for all items stated, partial quotes will not be considered. Only firm fixed price offers will be evaluated. Award will be made (all or none) to one vendor.

Quotes are due no later than 10:30 A.M. CDT, 17 November 2017 to USPFO-MS-PC, Attn: Laurie Morris, 144 Military Drive, Flowood, MS 39232-8861. Quotes can be emailed to laurie.c.morris3.civ@mail.mil or faxed to 601-313-1569. SAM is a mandatory requirement for all DoD Government contracts. You must be registered and have an active status in order to be eligible for award of a contract. To register on line go to http://www.sam.gov/.

APPLICABLE CLAUSES/PROVISIONS:
FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights
FAR 52.212-1, Instructions to Offerors, Commercial Items
FAR 52.212-2, Evaluation-Commercial Items
FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Note: Offerors are to provide a completed copy of the representations and certifications contained in this provision)
FAR 52.212-4, Contract Terms and Conditions-Commercial Items
FAR 52.204-7, System for Award Management
FAR 52.204-13, System for Award Management Maintenance

FAR 52.232-33, Payment by Electronic Funds Transfer/ Central Contractor Registration
FAR 52.252-1, Solicitation Provisions Incorporated by Reference
FAR 52.252-2, Clauses Incorporated by Reference
DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials
DFARS 252.204-7004, Alternate A, System for Award Management
DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information
DFARS 252.209-7999, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law
DFARS 252.232-7003, Electronic Submission of Payment Requests
DFARS 252.232-7006, Wide Area Workflow Payment Instructions

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition, and specifically the following FAR clauses are applicable:
52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards
52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
52.219-6, Notice of Total Small Business Set Aside

52.222-3, Convict Labor
52.222-19, Child Labor
52.222-21, Prohibition of Segregated Facilities
52.222-26, Equal Opportunity
52.222-36, Affirmative Action for Workers with Disabilities
52.222-37, Employment Reports on Veterans
52.222-41, Service Contract Labor Standards
52.222-42, Statement of Equivalent Rates for Federal Hires
52.222.53, Exception from Application of the Service contract Labor Standards to Contracts for Certain Services-Requirements
52.225-13, Restrictions on Certain Foreign Purchases
52.232-33 Payment by Electronic Funds Transfer - System for Award Management

Contracting Office Address:
The United States Property and Fiscal Office for Mississippi-Contracting Office
144 Military Drive
Flowood, MS 39232

Primary Point of Contact:
Laurie C. Morris - 601-313-1698
laurie.c.morris3.civ@mail.mil