Vehicle Dimension and Vehicle Identification (VIN) Decoding Application Programming Interface (API) Integration for Department of War (DoW) Personal Property System
Closed Special Notice Posted
- Agency
-
United States Transportation Command
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of War Personal Property Activity is conducting market research via Request for Information to identify commercial sources capable of providing a vehicle dimension and vehicle identification number (VIN) decoding API for integration with a modernized, cloud-based personal property system supporting military relocations and vehicle transport; responses are due by September 17, 2026, at 4:00 PM CDT.
The API must translate 17-character VINs or year/make/model/trim parameters into precise vehicle dimensions and weights for active-duty military service members, dependents, DoW civilians, and other supported customers. Respondents must address API capabilities, licensing costs, performance Service Level Agreements, data accuracy, data caching terms, and security compliance. Technical requirements include RESTful API with JSON payloads, sub-second response times with less than 1,500 milliseconds p95 latency, minimum throughput of 50 requests per second, 99.9% uptime SLA, and SOC 2 Type II certification with TLS 1.3 or higher encryption. Data must cover all U.S. passenger vehicles, light trucks, and SUVs from model year 1981 to present, updated at least annually, with trim-level specificity including dual rear wheel configurations, roof variants, and mirror folded/unfolded dimensions; support for both U.S. customary and metric units; and support for non-U.S. and non-checksum VINs.
Submissions are limited to one per company, maximum 15 pages (12-point Times New Roman, one-inch margins). This RFI is for informational and planning purposes only and does not constitute a solicitation or obligate the government to pursue any acquisition. Clarifying questions were due September 3, 2026; updated Q&A responses are now available in attachments.
Notice text
2 versions
Update #2 · Latest ·
Updated 16 September 2026: Clarifying questions received in response to this RFI and the corresponding answers have been added in the attachments section.
INTRODUCTION
The Personal Property Activity (PPA) is conducting market research to identify commercial sources capable of providing a high-fidelity, high-performance vehicle dimension and vehicle identification number (VIN) decoding application programming interface (API) to assist the personal property system. The government system this API will be integrating with is a modernized, cloud-based platform designed to streamline the relocation and transport of household (HHG) and privately-owned vehicles (POV) for active-duty military service members, dependents, Department of War (DoW) Civilians, and other customers supported by the DoW.
Accordingly, the PPA invites industry partners, software vendors, and data providers to submit detailed information regarding their API capabilities, licensing costs, performance Service Level Agreements (SLA), data accuracy, data caching terms, and security compliance.
This Request for Information (RFI) enables industry stakeholders to provide direct feedback on how their existing technical solutions can meet the government system’s stringent operational requirements, helping to shape future technical specifications and acquisition strategies. This RFI is issued solely for informational and planning purposes and does not constitute a solicitation for proposals.
Responses to this notice are not offers and cannot form a binding contract. The PPA is under no obligation to pursue any acquisition alternative based on this RFI, and the Government will not compensate respondents for any information received. All submissions will be kept confidential, will become the property of the U.S. Government, and will not be returned.
SUBMISSION DEADLINE
Thursday, September 17, 2026, at 4:00 PM CDT
POINTS OF CONTACT (POCs)
The preferred method of communication with the POCs is email. RFI submissions and questions must be submitted via email to all points of contact.
Contracting Officer: Chris Frost; christopher.t.frost4.civ@mail.mil
Contracts Specialist: Kevin Peaslee: kevin.p.peaslee.mil@mail.mil
Technical Lead: Chris Doyon; christopher.e.doyon.civ@mail.mil
IMPORTANT INSTRUCTIONS
Interested parties are advised to read the attached RFI in its entirety.
Update #1 ·
INTRODUCTION
The Personal Property Activity (PPA) is conducting market research to identify commercial sources capable of providing a high-fidelity, high-performance vehicle dimension and vehicle identification number (VIN) decoding application programming interface (API) to assist the personal property system. The government system this API will be integrating with is a modernized, cloud-based platform designed to streamline the relocation and transport of household (HHG) and privately-owned vehicles (POV) for active-duty military service members, dependents, Department of War (DoW) Civilians, and other customers supported by the DoW.
Accordingly, the PPA invites industry partners, software vendors, and data providers to submit detailed information regarding their API capabilities, licensing costs, performance Service Level Agreements (SLA), data accuracy, data caching terms, and security compliance.
This Request for Information (RFI) enables industry stakeholders to provide direct feedback on how their existing technical solutions can meet the government system’s stringent operational requirements, helping to shape future technical specifications and acquisition strategies. This RFI is issued solely for informational and planning purposes and does not constitute a solicitation for proposals.
Responses to this notice are not offers and cannot form a binding contract. The PPA is under no obligation to pursue any acquisition alternative based on this RFI, and the Government will not compensate respondents for any information received. All submissions will be kept confidential, will become the property of the U.S. Government, and will not be returned.
SUBMISSION DEADLINE
Thursday, September 17, 2026, at 4:00 PM CDT
POINTS OF CONTACT (POCs)
The preferred method of communication with the POCs is email. RFI submissions and questions must be submitted via email to all points of contact.
Contracting Officer: Chris Frost; christopher.t.frost4.civ@mail.mil
Contracts Specialist: Kevin Peaslee: kevin.p.peaslee.mil@mail.mil
Technical Lead: Chris Doyon; christopher.e.doyon.civ@mail.mil
IMPORTANT INSTRUCTIONS
Interested parties are advised to read the attached RFI in its entirety.
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| Opportunity | Agency | Set-aside | Responses due |
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| Household Goods Moving, Shipping, Transportation, and Storage Service Providers Software Integration Request for Information | United States Transportation Command | No set-aside |
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