VACO Studio Lighting Upgrade - B/V (VA-19-00054421)

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C77619Q0150
Posted Date:
6-18-2019
Original Response Date:
6-24-2019
Current Response Date:
6-24-2019
Product or Service Code:
6210
Set Aside (SDVOSB/VOSB):
SDVOSB
NAICS Code: 335122
Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing
Contracting Office Address: 4401 D Meramec Bottom Road, Saint Louis, MO 63129
Department of Veterans Affairs
Program Contracting Activity Central
DESCRIPTION
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and FAR subpart 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a request for quotations (RFQ). The government will issue a purchase order resulting from this request to the responsible vendor whose quote will be the most advantageous to the Government, price and other factors considered. Items are to be delivered FOB destination, 30 days After Receipt of Order (ARO). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101, effective 11/22/2018.
The associated North American Industrial Classification System (NAICS) code for this procurement is 335122, Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing with a size standard of 500 employees. This solicitation is a 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSBs) / Veteran Owned Small Business (VOSB). Quoters must be verified in the Vendor Information Pages (VIP), https://www.vip.vetbiz.va.gov/, at the time of receipt of quotes and at the time of award.
The Department of Veterans Affairs Program Contracting Activity Central at 4401-D Meramec Bottom Road, St. Louis, MO. 63129 is soliciting quotations from SDVOSBs for Studio LED and DMX Lighting Upgrade and Accessories. The contractor shall provide all personnel, equipment, tools, materials, supervision, and services necessary to provide Studio LED and DMX Lighting Upgrade and Accessories for the Department of Veteran Affairs Studio located at 2011 Crystal Drive, Suite 150, Arlington, VA 22202.
All interested companies shall provide quotation(s) for the Services described in the attached
Statement of Work
Place of Performance:
BASIS OF AWARD
Award will be made based on the item(s)/service(s) offered that best meets Governments requirement, considering technical acceptability and price. Quotes will be reviewed by qualified evaluators to initially determine their acceptability. Each quote must contain all the information required by the RFQ. A quote may be determined to be unacceptable if required information is missing or if the quote materially deviates from the requirements of the RFQ. Unacceptable quotes will not be considered for further evaluation or selection. A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.
QUOTATION SUBMISSION INSTRUCTIONS
All Quotation Packages submitted must include:
Solicitation number for this requirement as 36C77619Q0150
Name, address, telephone number, DUNS number of Quoter
Quoter POC information to include: name, title, telephone number and email.
The Quoter shall submit the Capability Documentation
Completed Price Cost Schedule for Firm Fixed Price to include: Quantity, Unit, Unit Price and Total Amount.
Failure to provide complete pricing, including pricing for each CLIN, will result in the contractor s package being determined to be incomplete.
Quoters that fail to furnish required representation or information, or reject the terms and conditions of the solicitation, may be excluded from consideration.
Teaming Arrangements If a Teaming Agreement or other Teaming Arrangements (as defined in the section entitled Teaming Agreements and Other Teaming Arrangements of this combined synopsis/solicitation) is contemplated, the arrangements MUST be identified, and company relationships must be fully disclosed in the quotation package submitted.
Please describe the division of responsibilities between the prime contractor and the subcontractor and definition of the relationship of the parties. The parties should clearly allocate the scope of work between the prime contractor and the subcontractor. At a minimum, the parties should also clarify:
Their respective responsibilities in the creation and submission of the quotation to the federal government;
If the relationship between the parties is that of independent contractors and therefore neither party has the right to bind the other party.
The Government contemplates award of a Firm Fixed Price (FFP) contract resulting from this solicitation.
Point of Contact
Michael O Donnell
Michael.O Donnell3@va.gov
ATTACHMENTS
Price Cost Schedule for Studio LED and DMX Lighting Upgrade Equipment Descriptions
Employee Education System
Purchase Description
Studio LED and DMX Lighting Upgrade
Contract Title: VACO Studio LED and DMX Lighting Upgrade and accessories
Scope of Work: The contractor shall provide the following TV studio lighting instruments, DMX-Protocol control distribution, and lighting accessories. This system has been designed and configured with support from the manufactures Kino-Flow, Matthews, and ETC.
Quantity
Manufacturer Brand Name OR EQUAL
Model/Part
Salient Characteristics
10
Kino-Flow
CEL-250CU
KINO-FLO CELEB 250 LED DMX CENTER MNT UNIV LT/REG OR EQUAL
Kelvin presets
Dial-in color temperature control between 2700K-6500K
Extended color pallete from 2500K-9900K
Green/Magenta Control
Hue angle and Saturation adjustments
RGB control
FX Control
Works with Apps with predetermined RGB presets or color wheels
Can use preset buttons to store custom Kelvin settings
Light levels do not change when selecting Kelvin settings
No color shift while dimming
Color-correct with high color rendering index (CRI 95)
Universal input 100VAC-240VAC or 24VDC
Energy efficient, draws 1.2A, 120VAC and 6.25A, 24VDC
Flicker-free, quiet operation
Full range onboard and DMX dimming
DMX wireless link (Lumen Radio®)
DMX Auto Terminate
Fixture includes removable 90° Honeycomb Louver
Honeycomb louver also available in 60° as accessory
Lightweight, slim profile
Center Mounted
Mounts to stand or can hang easily from a grid
Accessory molded corners also used for four-point rope hang
5 chip LED technology allows for full spectrum white light throughout Kelvin range for accurate skin tone and color rendering
No green/magenta bleeding regardless of where you are on the Kelvin scale
4 modes white light hue angle saturation with gel presets RGB and Effects FX all DMX capable
No flicker when shooting high speed up to 1000fps.
Wired and wireless DMX Lumen Radio receiver built into fixture for ease of wireless control
10
Matthews
420100
MATTHEWS MATTHELLINI GRIP 2" Center JAW (SILVER)/REG OR EQUAL
Ergonomic handle design
Reinforced jaws
Shaft is 1010 chrome plated steel
4
Kino-Flow
DFS-CE200-S
KINO-FLO CELEB LED 201 SNAPBAG/REG OR EQUAL
Light modifier
Reflective interior
Slips over fixture
Dimensions (35.5x24.0x10.5x)
Weight 2.6 lbs
1
ETC
7060A2048
ETC 436-EDLT 36-DEG LENS TUBE f/SRC 4- BLK/REG OR EQUAL
Dual Aspheric lenses
Anti-reflective coating
Fits all new and existing Source 4 fixture bodies
1
ETC
7461A1051
ETC SRC-4 LED SER 2 LUSTR w/SHUT BARL- BLK/REG OR EQUAL
LED array with 60 Luxeon Rebel emitters
x7 Color System with red, green, amber, cyan, blue, indigo, and lime LEDs
Brightness of the array is about 6500 lumens
Beam has 2-to-1 center-to-edge drop-off ratio
LED lifetime is about 20,000 before dropping to 70% intensity
Complies with DMX-512A standard with in and thru via 5-pin XLR connectors
Control options include RGB, HSI, HSIC, Direct control, Studio control, and variable-rate Strobe
Six-button user interface and multi-line LCD display
RDM compatibility
15-bit non-linear scaling techniques for dimming
Dimming curve options include incandescent, standard, linear, and quick
Die-cast aluminum construction
IP20 rated and ETL listed to UL1573 standard
Yoke mount with two mounting positions for 300° rotation
Shutter assembly allows for ±25° rotation
Slots for mounting accessories and attaching optional lenses
Quiet fan cooling system
2
Fujinon
FSP-13G
FUJINON FSP-13G DIGI FOCUS POSITIONAL MODULE/REG OR EQUAL
For RM/ZM lenses
Focus controller
Zoom controller
SS-11 Servo Focus/Zoom Controller kit
1
Ensemble
BEM-4-H
ENSEMBLE BRIGHTEYE MTTO PR 2 SCAN CNVRTR w/HDCP/REG OR EQUAL
HDCP Supported
Converts DVI input to SDI and HD-SDI video output
Users can select specific areas of the video input to send to the output
Supports VGA and HDMI I/O
Auto Senses DVI or VGA
Proprietary scaling and filtering systems provides maximum detail
Flicker-free video output
Intuitive front panel controls
Easily adjusted video parameters and selected video output format
Genlock and time to house reference
Rack mountable
Memory presets for favorite settings
10
Kino-Flow
XLR-525
KINO-FLO 25' DMX CABLE 5-PIN XLR/REG OR EQUAL
Enables control over Kino Flo fixtures when connected DMX
10
Altman
ADAP-MP-FE-18
ALTMAN Adapter Male Stage Pin to Female Edison 18" OR EQUAL
Enables studio fixtures with standard Edison plugs to be adapted to fit a lighting grid
Background: The Department of Veterans Affairs Employees Education System VA Knowledge Network, Network Operations Center in Washington DC maintains a TV Studio. The equipment listed above will be installed and used at the Veterans Affairs Central Office Broadcast facility. The studio lighting supporting this studio is being upgraded to energy efficient LED lighting with DMX remote control protocol.
Delivery Date: All equipment shall be delivered within 30 days after contract award.
Delivery Address: All equipment shall be delivered INSIDE the Building to the following:
Department of Veterans Affairs
2011 Crystal Drive, Suite 150
Arlington, VA 22202.