VA258-16-Q-0933 - Epoxy Flooring for the Mezzanine at the Clinical Research Pharmacy Coordinating Center - New Mexico Veterans Affairs Health Care System.

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the FAR (Federal Acquisition Regulation) Part 13 and Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Combined Synopsis/Solicitation requested and a written solicitation will not be issued.

2. The Combined Synopsis/Solicitation Number is: VA258-16-Q-0933. This Combined Synopsis/Solicitation is issued as a Request for Quotation (RFQ). The award will be a FIRM FIXED PRICE CONTRACT.

3. Quotes are due via email to the Contracting Specialist, Thomas W. McKendry at thomas.mckendry@va.gov with VA258-16-Q-0933 Epoxy Flooring in the SUBJECT line by 1500 MST 21 September 2016. NO EXCEPTIONS. Duns Number and Cage code are required with quote submission.

4. Question Submission: Interested offerors may submit any questions concerning the solicitation prior to __1500 MST 20 September 2016__. Questions must be submitted by email to Thomas W. McKendry at thomas.mckendry@va.gov with VA258-16-Q-0933 Epoxy Flooring in the subject line. Questions not received within the time or format specified will not be considered. No telephonic requests will be entertained. All responses to questions will be emailed to all interested parties. All questions must be addressed to the Contracting Specialist only. Any other official may disqualify the offeror from submission of a quote.

5. A site visit will be held at 9:30am MST 20 September 2016 at VA Cooperative Studies Program, Clinical Research Pharmacy Coordinating Center, 2401 Centre Avenue, SE, Albuquerque, NM 87106-4180. The Government point of contact will be David. Older. No later than 12:00pm the day before the site visit, the names of individuals attending must be emailed to david.older@va.gov. Offerors are encouraged to check the Federal Business Opportunity (FEDBIZOPS) website at http://www.fedbizops.gov for any amendments to this combined synopsis/solicitation.

6. This acquisition is 100% set aside for Service Disabled Veteran Owned Small Business under NAICS: 238330 Flooring Contractors - $15,000,000.00

7. For description of service needed, see the Scope of Work at the end of this Combined Synopsis/Solicitation.











8. Quotes will be submitted in the following format:



# Item/Stock# Description Est. Unit Unit Price Estimated Amount

1 Labor Flooring Installation (labor, supervision)

1 JB

2 Materials Materials

1 JB

3 NMGRT NM Gross Receipt Tax 1 JB

TOTAL ESTIMATED COST



9. The Combined Synopsis/Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-89. Effective August 15, 2016.

The provisions and clauses, which are incorporated herein by reference or full text, apply to this acquisition:

a. FAR 52.212-1 Instructions to Offerors -- Commercial Items (Oct 2015)

b. FAR 52.212-2 Evaluation- Commercial Items (Oct 2014). Specifically (a) The Government will award a contract resulting from this Combined Synopsis/Solicitation to the responsible offeror whose offer conforming to the Combined Synopsis/Solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price

Technical and past performance, when combined, are less than, the relative importance of all other evaluation factors, when combined, when compared to price.

c. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (APR 2016).

d. FAR 52.212-4 Contract Terms and Conditions (MAY 2015).

e. FAR 52. 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (July 2016), paragraph (a) and the following clauses in paragraph (b) are not limited to 52.219-28,52.222-19, 52.222.21, 52.222-26, 52.222-36, 52.222-41, 52.222-42,52.222-44, 52.222-50, 52.225-1, 52.223-18, 52.225-13, 52.232-33 the full text of the referenced FAR clauses may be accessed electronically at https: //www.acquisition.gov/far/.

f. FAR 52.204-7 System for Award Management Registration (JUL 2013).

g. 52.209-5 Representation by Corporations Regarding an Unpaid Tax Liability or a Felony Conviction Under any Federal Law (Deviation)(Mar 2012)

h. 852.203-70 Commercial Advertising (JAN 2008)

i. 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

j. 52.225-25

k. 852.232-72 Electronic submission of payment requests (NOV 2012)

l. 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008)

New equipment only; no remanufactured or "gray market" or refurbished items. All items must be covered by the manufacturer's warranty.

Quote SHALL be good for 30 calendar days after close of this Combined Synopsis/Solicitation.

Shipping for any materials needed to complete this service must be free on board (FOB) destination CONUS (Continental U.S.) which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. The delivery location is the:

VA Cooperative Studies Program

Clinical Research Pharmacy Coordinating Center

2401 Centre Avenue, SE

Albuquerque, NM 87106-4180





Statement of Work (SOW)

VA258-16-Q-0933

Epoxy Flooring for Mezzanine



1. TITLE

Installation of epoxy flooring



2. BACKGROUND

The Clinical Research Pharmacy Coordinating Center (CRPCC) is expanding its biorepository function. The current mezzanine flooring is plywood sheeting prone to damage so it needs installation/application of epoxy flooring material. Pallets of packaging materials and tissue storage freezers are/will be located on the surface.

3. SCOPE

The CRPCC has a mezzanine located in the warehouse section ("Annex") of the facility with some pharmaceutical manufacturing related equipment and functions underneath it. The mezzanine currently has an exposed plywood floor. To eliminate damage to the surface, it needs to be covered with epoxy flooring material and suitable substrate to prevent flexing/cracking of the epoxy. The area to be covered is approximately 2950sf. The Vendor is responsible for all measurements. The area is bordered by a wall down one side which requires the epoxy to be applied to create a cove base along the wall. The remaining sides will be flat and the epoxy shall transition to a vinyl floor approximately 8ft wide where they meet.

4. SPECIFIC TASKS

The following section specifies the Performance Objectives and Performance Elements for the contract.

4.1 Install appropriate substrate material and epoxy coating to cover 2950 sq ft.

4.1.1 Floor coating shall meet or exceed: ACI 503R Adhesion standard of 300 psi (concrete failure).

4.1.2 Floor coating shall meet or exceed: ASTM D 412 Tensile Strength of 1,200 psi.

4.1.3 Floor coating shall meet or exceed: Hardness, Shore D ASTM D 2240 23.

4.1.4 Floor coating Shall meet or exceed ASTM C 884 Thermal Cycling (24Hours, -21C to 25c) by not cracking.

4.1.5 Floor coating shall meet or exceed ASTM D 412 Elongation at Break - 145%

4.1.6 Material shall be color matched to Armstrong Medical Grade vinyl flooring (Code: 88202 PEBBLEWASH)

4.1.7 Vendors shall provide proof that their product submission meets or exceeds the specifications listed in this section by providing literature in significant detail and quantity, showing exactly how they meet or exceed the specifications provided here

4.1.8 Vendors must demonstrate previous experience installing epoxy flooring on wooden substructure by providing references for three similar installations. Referenced experience must be of similar size and scope. The Vendor must provide, at a minimum, a name, phone number, location of the flooring, square footage and epoxy product used.

4.2 Provide flooring materials (substrate materials and epoxy).

4.3 Install materials.

Performance Standards

a) STD: Installations shall be accomplished in accordance with manufacturer recommendations

b) STD: Installation shall meet CRPCC appearance requirements.



5. SCHEDULE OF SERVICES AND/OR SUPPLIES

Per schedule in solicitation

# Item/Stock# Description Est. Unit Unit Price Estimated Amount

1 Labor Flooring Installation (labor, supervision)

1 JB

2 Materials Materials

1 JB

3 NMGRT NM Gross Receipt Tax 1 JB

TOTAL ESTIMATED COST







6. PERFORMANCE MONITORING



Task Standard Inspections Surveillance Method

Install floor covering. a) Installation shall be accomplished in accordance with manufacturer recommendations

b) Installation shall meet CRPCC appearance requirements. See 4.1.6

What: floor coverings

Frequency: Continuously during installation and upon completion.

Who: COR and Facility Engineer

Incentive: Failure to meet this requirement will result in rework.

Standard(s): Inspection applies to all standards

Direct Observation



7. SECURITY REQUIREMENTS

No later than 12:00pm the day before the site visit, the names of individuals attending must be emailed to david.older@va.gov. Upon reaching the facility access gate, push the call button for Security…even if gate is open, visitors must push call button for Security to allow access

When Vendors enter the front door of the facility, Security will open door, and then visitors will exchange a photo ID for a Visitor Badge and MUST BE escorted while in the facility. When on facility grounds, Vendors will be escorted by a CSPCRPCC employee at all times as mandated and strictly enforced in facility security policy.

8. GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT-FURNISHED INFORMATION (GFI)

GFE: The COR will coordinate assistance for CRPCC employees to provide forklift assistance and other support as requested and within CRPCC capabilities to the contractor to get materials to the installation location.

GFI: The COR will either directly provide or will coordinate contact with applicable party to answer any vendor technical questions regarding this project.



9. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements. N/A

d. Packaging, Packing and Shipping Instructions. N/A

e. Inspection and Acceptance Criteria. N/A

10. RISK CONTROL

N/A

11. PLACE OF PERFORMANCE

VA Cooperative Studies Program

Clinical Research Pharmacy Coordinating Center

2401 Centre Avenue, SE

Albuquerque, NM 87106

12. PERIOD OF PERFORMANCE

All work shall be completed within 60 days after contract award.

13. CONTRACTING OFFICER'S REPRESENTATIVE (COR)

Name: David J. Older

Section: Office of Center Director



Address: VA Cooperative Studies Program

Clinical Research Pharmacy Coordinating Center

2401 Centre Avenue, SE

Albuquerque, NM 87106-4180



Phone: 505-265-1711 ext. 6311



Fax: 505-248-3202

Email Address: david.older@va.gov

14. SUBJECT MATER EXPERT (SME)

Name: Dianne Peterson

Section: BPLS



Address: VA Cooperative Studies Program

Clinical Research Pharmacy Coordinating Center

2401 Centre Avenue, SE

Albuquerque, NM 87106-4180



Phone: 505-265-1711 Ext. 6368



Fax: 505-248-3202



Email Address: Dianne.peterson3@va.gov

15. ACRONYMS

a. CO - Contracting Officer. The Federal employee who is warranted by the Government to enter into contracts on behalf of the Government and is the only person authorized to make changes to those contracts.

b. COR - Contracting Officers Representative. Individual designated by the CO to place orders, furnish technical guidance, advice, certify invoices, and provide general supervision of the work performed under the executed contract.

c. CSPCRPCC - Cooperative Studies Program Clinical Research Pharmacy Coordinating Center.

d. VAMC - Department of Veterans Affairs Medical Center

e. NMVAHCS - New Mexico Veterans Affairs Healthcare System