VA256-17-Q-0382 | Women's Clinic Microscopes

This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation Number VA256-17-Q-0382 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95. Offers are due no later than Monday, March 13, 2017 by 2:00 p.m., Central Local Time (CST), New Orleans, LA.

This solicitation is set-aside 100% for Veteran-Owned Small Business concerns, under NAICS code 334516 with a small business standard of 1,000 employees or less. Eligible VOSB s must have an active profile/active registration in the Vendor Information Pages (i.e. VetBiz https://www.vip.vetbiz.gov/ to be considered for a contract award from this solicitation.



STATEMENT OF WORK

1. PURPOSE

1.1 The overall purpose is to provide and install (2) Women's Clinic Microscopes at the Southeast Louisiana Veterans Health Care System (SLVHCS) Outpatient Women s Clinic located at 2400 Canal St, New Orleans, LA 70119.



2. SCOPE

2.1 The Contractor shall provide, transport, install, and test all listed equipment. All products must meet all salient characteristics defined in this section.

2.2 All equipment and installation must meet manufacturers and VA specifications.

2.3 The Contractor shall furnish all supplies, equipment, facilities and services required for delivery and installation of the supplies and equipment.

2.4 The Contractor is responsible for any missing parts and components not included in order to carry out the installation.



2.5 SALIENT CHARACTERISTICS

2.5.1 Microscope Frame

EQUIVALENT TO: Olympus America Inc. / Part No. BX43TF

Specifications/Salient Characteristics:

Must have a light intensity manager

Must include a nosepiece mount for transmitted light

Must be capable of holding a LED lamphouse

Must have coarse and fine coaxial focus control knows that are graduated to 1 micron

Capable of at-least 1 micron sensitivity

Capable of at-least , 25mm total focus stroke at 0.1mm per fine rotation and 17.8mm per coarse rotation



2.5.2 Light Source

EQUIVALENT TO: Olympus America Inc. / Part No. 5-UL315

Specifications/Salient Characteristics:

Must be compatible with microscope and microscope frame

Must be capable of providing white LED illumination to microscope

Must include LE Lamphouse assembly



2.5.3 Power Cord

EQUIVALENT TO: Olympus America Inc. / Part No. UYCP-11

Specifications/Salient Characteristics:

3 prong U.S. Power cord

Must be compatible with microscope



2.5.4 Tilting Binocular Observation Tube

EQUIVALENT TO: Olympus America Inc. / Part No. 3-U137

Specifications/Salient Characteristics:

Must be compatible with microscope

Must be FN 22 capable

Must be capable of accepting 30mm diameter eyepieces

Graduated interpupillary distance adjustment range of at a minimum 50mm to 76mm

Variable eyepiece inclination range of at-least 5 to 35 degrees

Must offer +/- 5 diopter control

Tilting Binocular Observation Tube



2.5.5 Widefield 10x Eyepiece

EQUIVALENT TO: Olympus America Inc. / Part No. 2-U1007

Specifications/Salient Characteristics:

Must be compatible with microscope

Must be capable of providing a wide field view

10x magnification eyepiece

FN 22



2.5.6 Rotatable Nosepiece

EQUIVALENT TO: Olympus America Inc. / Part No. U-R1052

Specifications/Salient Characteristics:

System must be capable of communicating with the Electronic Medical Record (EMR)



2.5.7 10x Achromat Objective

EQUIVALENT TO: Olympus America Inc. / Part No. 1-U2B223

Specifications/Salient Characteristics:

Must be compatible with microscope

Plan Achromat objective lens

Must provide magnification of 10x

Numerical Aperture of 0.25

Working distance of 10.5mm



2.5.8 40x Achromat Objective

EQUIVALENT TO: Olympus America Inc. / Part No. 1-U2B227

Specifications/Salient Characteristics:

Must be compatible with microscope

Plan Achromat objective lens

Must provide a magnification of 40x

Numerical Aperture of 0.65

Working distance of 0.6mm



2.5.9 100x Achromat Objective

EQUIVALENT TO: Olympus America Inc. / Part No. 1-U2B235

Specifications/Salient Characteristics:

Must be compatible with microscope

Plan Achromat objective lens

Must provide a magnification of 100x

Numerical Aperture of 1.25

Working distance of 0.15mm



2.5.10 Mechanical Stage

EQUIVALENT TO: Olympus America Inc. / Part No. 4-U130

Specifications/Salient Characteristics:

Right handed mechanical stage compatible with line item 2.5.1

Must be capable of x and y movement



2.5.11 Slide Holder

EQUIVALENT TO: Olympus America Inc. / Part No. 4-U141

Specifications/Salient Characteristics:

Must be compatible with microscope

Left release double slide holder



2.5.12 Condenser

EQUIVALENT TO: Olympus America Inc. / Part No. 6-U112

Specifications/Salient Characteristics:

Must be compatible with microscope Numerical Aperture of 1.1

Capable of at-least 4x-100x coverage



2.5.13 Dust Cover

EQUIVALENT TO: Olympus America Inc. / Part No. OMT-010

Specifications/Salient Characteristics:

Must be capable of covering the microscope



2.5.14 Installation

Specifications/Salient Characteristics:

Vendor shall install/ assemble equipment in the Women s outpatient clinic

Install/ Assembly will require vendor to move equipment from warehouse to clinic location

Vendor will be responsible for providing required equipment such as fork lifts, pallet jacks, and manpower to move and assemble equipment

After installation vendor shall remove all garbage and rubbish from facility



2.5.15 Training

Specifications/Salient Characteristics:

Contractor shall provide On-site training of the equipment to the clinicians who will be utilizing the equipment

Contract shall provide a plan of what will be covered and the number of personnel that they are capable of training

Number of hours of training must be indicated

The contractor shall provide a training program to the Biomedical Engineering technicians and in-house clinical personnel. Technical training must provide Biomedical Engineering with the tools and knowledge to fully operate and maintain the system. A training schedule shall also be provided.

Vendor must provide a schedule and plan for training prior to training detailing what the training will consist of and how many hours of training will be included



2.6 DELIVERY AND INSTALLATION

2.6.1 DELIVERY

2.6.1.1 Contractor shall deliver all equipment to the Southeast Louisiana Veterans Health Care System (SLVHCS) Central Energy Plant building 2400 Canal St, New Orleans, LA 70119 on April 25, 2017.

2.6.1.2 Deliver materials to job in manufacturer's original sealed containers with brand name marked thereon.

2.6.1.3 Package to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary.

2.6.1.4 Deliver specified items only when the site is ready for installation work to proceed.

2.6.1.5 Store products in dry condition inside enclosed facilities.

2.6.1.6 Any government requested delayed delivery up to 90 days after initial award delivery date, shall be at no additional cost to the Government.

2.6.1.7 A pre-delivery meeting will be conducted 10 days prior to delivery date for verification of delivery and installation dates.

2.6.1.8 Delivery and Installation will be coordinated through the COR.

2.6.2 INSTALLATION

2.6.2.1 All equipment shall be floor mounted by contractor upon delivery unless otherwise noted above.

2.6.2.2 Install all equipment to manufacturer s specifications maintaining Federal, and Local safety standards

2.6.2.3 Installation must be completed by May 2, 2017. All work shall be completed between 8:00 a.m. and 4:30 p.m. Monday Friday. All federal holidays, excluded. Federal holidays are available at the Federal Holiday OPM Site.

2.6.2.4 If there is an operational conflict with installation, night or weekend installation may be required. Government will provide a 72 hours' notice of change of installation hours.

2.6.2.5 The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the COR.

2.6.2.6 The Contractor shall remove all related shipping debris and cleanup any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the SLVHCS premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.



2.7 SITE CONDITIONS

2.7.1 There shall be no smoking, eating, or drinking inside the hospital at any time.



3. INSPECTION AND ACCEPTANCE:

3.1 The Contractor shall conduct a joint inspection with the COR upon delivery of equipment.

3.2 Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s).

3.3 The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.



4. DELIVERABLES

4.1 Operation and Maintenance Manuals

4.1.1 Binders - Quantity (2) each for items 2.5.1

4.1.2 Digital Copies- Quantity (1) each for items 2.5.1

4.2 Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to COR upon completion of installation.



5. OPERATOR TRAINING:

5.1 Contractor shall provide On-site training of the equipment to the Users. Scheduling of operator training shall be coordinated with the SLVHCS COR after installation is complete.



6. PROTECTION OF PROPERTY

6.1 Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

6.2 The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To insure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

6.3 The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion.

6.4 Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.





7. SECURITY REQUIREMENTS

"A&A requirements do not apply--Security Accreditation Package is not required".

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.



8. WARRANTY

8.1 The contractor shall provide a one year manufacturer s warranty on all parts and labor.

8.2 The warranty shall include all travel and shipping costs associated with any warranty repair.





ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

Project Legacy Microscope Frame

LOCAL STOCK NUMBER: BX43TF

Brand name or equal

2.00

EA

__________________

__________________

0002

Light Source

LOCAL STOCK NUMBER: 5-UL315

Brand name or equal

2.00

EA

__________________

__________________

0003

Power Cord

LOCAL STOCK NUMBER: UYCP-11

Brand name or equal

2.00

EA

__________________

__________________

0004

Widefield 10x Eyepiece

LOCAL STOCK NUMBER: 2-U1007

Brand name or equal

4.00

EA

__________________

__________________

0005

Tilting Binocular Observation Tube

LOCAL STOCK NUMBER: 3-U137

Brand name or equal

2.00

EA

__________________

__________________

0006

Rotatable Nosepiece

LOCAL STOCK NUMBER: U-R1052

Brand name or equal

2.00

EA

__________________

__________________

0007

10x Achromat Objective

LOCAL STOCK NUMBER: 1-U2B223

Brand name or equal

2.00

EA

__________________

__________________

0008

40x Achromat Objective

LOCAL STOCK NUMBER: 1-U2B227

Brand name or equal

2.00

EA

__________________

__________________

0009

100x Achromat Objective

LOCAL STOCK NUMBER: 1-U2B235

Brand name or equal

2.00

EA

__________________

__________________

0010

Mechanical Stage

LOCAL STOCK NUMBER: 4-U130

Brand name or equal

2.00

EA

__________________

__________________

0011

Slide Holder

LOCAL STOCK NUMBER: 4-U141

Brand name or equal

2.00

EA

__________________

__________________

0012

Condenser

LOCAL STOCK NUMBER: 6-U112

Brand name or equal

2.00

EA

__________________

__________________

0013

Dust Cover

LOCAL STOCK NUMBER: OMT-010

Brand name or equal

2.00

EA

__________________

__________________

0014

Installation



1.00

JB

__________________

__________________

0015

Training



1.00

JB

__________________

__________________









GRAND TOTAL

__________________





Brand Name or Equal

The product capabilities and salient characteristics identified above by a brand name " description are intended to be descriptive, not restrictive, and to indicate the quality and characteristics of the product that will be satisfactory.

The evaluation of quotes and the determination as to the equality of the products shall be the responsibility of the Government and shall be based on information provided by the Offeror. The Government is not responsible for locating or securing any information not provided in the quotation by the Offeror. To ensure that sufficient information is available, the Offeror must furnish, as a part of the quote, all descriptive material necessary for the purchasing activity to determine whether the products meet the salient characteristics of this requirement. Vendors proposing to modify a product to make it conform to the requirements of this announcement shall include a clear description of the proposed modification and clearly mark any descriptive material to show the proposed modification. Offers that do not have descriptive material will not be considered for award.



The following FAR provisions and clauses apply to this solicitation and are incorporated by reference. The solicitation document, incorporated provision and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-95, Effective January 13, 2017. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.

The full text of the provisions and clauses may be accessed electronically at the following addresses:

http://www.acquisition.gov/far/index.html

http://www.va.gov/oal/library/vaar/index.asp

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

FAR 52.209-5 Certification Regarding Responsibility Matters

FAR 52.212-1 Instructions to Offerors Commercial

FAR 52.212-2 Evaluation- Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Offers meeting all salient characteristics shall be evaluated based on price.

FAR 52.212-3 Offeror Representations and Certifications

FAR 52.212-4 Contract Terms and Conditions

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders Commercial Item

Contracting Officer checked items:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.219-13, Notice of Set-Aside of Orders

52.219-14, Limitations on Subcontracting

52.219-28, Post Award Small Business Program Rerepresentation

52.222-3, Convict Labor

52.222-19, Child Labor Cooperation with Authorities and Remedies

52.222-21, Prohibition of Segregated Facilities

52.222-26, Equal Opportunity

52.222-36, Equal Opportunity for Workers with Disabilities

52.222-50, Combating Trafficking in Persons

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-3 Alternate I, Buy American Free Trade Agreements Israeli Trade Act

52.225-13, Restrictions on Certain Foreign Purchases

52.232-33, Payment by Electronic Funds Transfer System for Award Management

FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011)

FAR 52.219-8 Utilization of Small Business Concerns (Oct 2014)

FAR 52.233-3 Protest After Award (Aug 1996)

FAR 52.211-6 Brand Name or Equal

FAR 52.233-2 Service of Protest

VAAR 852.203-70 COMMERCIAL ADVERTISING

VAAR 852.211-73 BRAND NAME OR EQUAL

VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

VAAR 852.246-70 GUARANTEE

VAAR 852.246-71 INSPECTION



Quotes shall be submitted via email to kimberly.schneider@va.gov and Offerors must reference Solicitation VA256-17-Q-0382 in the subject line of the email. No telephone request for information will be considered. Incomplete packages will be considered nonresponsive. All offers must be received by the closing date Monday, March 13, 2017, NLT 2 PM CST.