V226--Veteran Transportation Services

The purpose of this modification is to correct wording in the PWS. The corrected PWS is attached.

7.1 Transportation Scheduling Services:

The contractor shall may provide transportation scheduling services with rideshare companies such as Uber and Lyft.

The PWS has removed shall and replaced with may .

7.1.3 The Contractor shall perform a comparative analysis of available standard transportation and rideshare companies and select the lowest-priced offer per ride, provided request has been submitted at least a day prior to requested travel.

This Paragraph is deleted.

7.1.5 The Contractor shall have the ability to request travel immediately upon emergency request. Comparative analysis is not required on a same day travel request.

The PWS is removing all references to comparative analysis.

7.2 Invoicing Instructions:

The contractor shall be responsible for scheduling rides and settling the accounts with the rideshare services. The Government will pay the contractor according to the Price / Cost Schedule. reimburse only for the actual costs incurred for ridesharing services and will not reimburse profit or General and Administrative (G&A) fees. Contractor shall submit screenshots/evidence demonstrating a comparative analysis was performed in accordance with task 7.1.3, and costs incurred will be reimbursed by the Government.

The last paragraph in Section 7.2 was changed to remove the above red information. This is NOT a reimbursable contract and comparative analysis is not required. This contract will be priced according to the Price / Cost Schedule.

The purpose of this modification is to post Question and Answer Set 2:

Page 1:Â

Q1:Â Can you please verify that approximately 50 % or the trips are to/from the Greater Pittsburgh International Airport?

A1. VA currently do not have an average number of trips are to/from the Greater Pittsburgh International Airport / VAPHS.

Page 3, Para 3, States: Additionally, averages 4 trips outside of normal business hours, including nights, weekends and holidays.

Q2:Â Is this an average of 4 trips outside of normal business hours PER WEEK, PER MONTH?

A2. 4 is an average per day.

Mod 1 states there is an average of 375 trips per month.Â

However, the PWS on page 3 states there is an average of 4 trips per workday, and 4 trips outside normal hours. If there are 4 trips outside normal hours per week, the total trips per week would average 24, that means the average trips per month would be 96.Â

4 trips per day x 5 workdays = 20 trips per week

4 trips outside regular hours per week = 4 trips per week

That totals 24 trips per week x 4 weeks = 96 trips per month.

Q3:Â Is the average trips per month 375 or 96?

A3. Paragraph 3 reads, Historically, VAPHS average four trips per weekday during normal business hours. Needs will vary based on demand and the number of trips can exceed 10 per day. Additionally, averages four trips outside of normal business hours, including nights, weekends, and holidays. Most trips average 20 25 miles, with an average of two trips per week between 25 and 75 miles when transporting beneficiaries between VAPHS main campuses and the Community Based Outpatient Clinics (CBOC).

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Average number of trips per month is 375. The number of trips can exceed 10/day.

Q4:Â For those veterans being picked up on the wards, is there an area for the Contractor to conveniently park their vehicle?

A4. Drivers can briefly stop in the garage area.

Page 5, para 6.1 and 6.2

the contractor shall dispatch the trip to a driver who can respond within 45 minutes.

Q5: Do we need to dispatch the driver from our garage within 45 minutes? Or does the driver need to be at the pickup point within 45 minutes?

A5. Driver needs to retrieve the patient within the allotted 45 minutes

Page 7

Q6:Â As the contractor is only given the Veterans name, how do we prepare the excel invoice with DOB & last four & appointment time?

A6. The additional information (namely last 4) can be provided to the contractor/billing on a secured document. This information should not be provided to the driver.

Q7. Is the contractor paid for round trip, or just one way? Â For example, if a veteran is transported from the VA Oakland to the airport, is the contractor just paid from VA to Airport? Â Or round trip.Â

A7. Trip is one way transportation.

Q8: If the invoices meet the contract maximum of $1,900,000; will the contract be terminated? Or is there a possibility that the Maximum could be increased?

A8. If the maximum dollar is reached, there will be a conversation between the contractor and contracting as how to proceed.

Q9: Do drivers need to be masked? Will veterans be masked?

A9. This will change as COVID responses change. The driver needs to be masked and the patient is supposed to be masked.

Q10: Is seatbelt usage for veterans in the front seat required? Is seatbelt usage for veterans in the back seat required?

A10. All occupants should be seat belted in accordance with the law.

Q11. Can you please expound upon the Cancellation Policy? Will the VA be required to cancel at least one hour before the trip? Two hours before the trip? If the contractor shows for the pick up, can the VA cancel after the contractor shows up? We would like to understand the Cancellation policy so that we can price this CLIN appropriately.

A11. Cancellation policy is primarily if the contractor is not able to perform the trip. The VA may cancel the trip, but the cancellation could be while driver is enroute, due to issue beyond our control.

Q12. Booking fee- is this just an example, for how you, would like it done. for Quantity 22,500.00?

A12. Booking Fee per Trip for an estimate of 22,500 trips for the 5-year period of this contract.

Q13. Unit Price- are you referring to how many vehicles?

A13. Unit Price is Each (EA) or Trip (TRP).

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Q14. Per-minute for each minute- what is this number for 875,000.00 EA. Do I start with is number?

A14. How much are you charging for each minute for the trip for an estimate of 875,000 for the 5-year period of this contract.

Q15. Per-mile for each- I'm not quite understanding how to calculate this when I don't know the destination to come up with the cost? For example Company XYZ charges anything under 10mi is $XX.XX anything over that is additional $XX.XX per mile

A15. I cannot direct any company as how to price any of the line items.

Q16. Wait Fee & Cancellation Fee- How do I calculate those two when I don't know what the job consist of yet?

A16. The description of the job is in the PWS.

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Q17. Grand Total - Is the grand total based on all my company s expenses including the list above?

A17. Grand Total is the sum of all the line items.

Q18. I do understand these are calculations for the next 5-years, right?

A18. The government is awarding one 5-year IDIQ contract. Again, these calculations are to cover a 5 year contract.

Q19. If my company is required to do 4500 trips by the end of the contract, and the company did not receive 4500 trips. What happens?

A19. The number of trips is an estimate of 4500. It is not a guarantee. The actual number may be a little more or less. You are paid according to the actual number of trips.

Q20. Is the contract extended do the price of the bid? or is it prorated?

A20. I am not understanding your question.

Q21. How is the contract paid out weekly biweekly or monthly?

A21. The Awardee will invoice the VA monthly according to the instructions in the PWS.

Q22. Is the company able to receive an advance on the contract?

A22. I am sorry. The government will give advance pay on this contract.

The purpose of this modification is to post Question and Answer 1:

Q1. Can you let me know how many vehicles will be needed for this solicitation?

A1. The number of vehicles depends on appointments scheduled. The VAPHS cannot tell you how many vehicles are needed or how to manage your vehicles for this solicitation. We can tell you that we require an approximately 4500 trips a year divided by 12 months is an estimate 375 trips per month.

Solicitation Number / RFQ 36C24422Q1146 VAPHS Veteran Transportation Services, Pittsburgh, DE This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, using Simplified Acquisition Procedures found at FAR Subpart 13.5 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The combined synopsis solicitation number is 36C24422Q1146. It is issued as a Request for Quote (RFQ). The government anticipates awarding one, five-year, firm-fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-02 (3/16/2023) and can be found at FAR | Acquisition.GOV The North American Industrial Classification System (NAICS) code for this procurement is 485999 with a small business size standard of $19 Million dollars annually (yearly). This solicitation is a 100% Small Business Set-Aside. 1. SCOPE OF WORK The VA Pittsburgh Healthcare System (VAPHS) is seeking a five-year Indefinite Delivery- Indefinite Quantity (IDIQ) contract for Transportation Services to transport beneficiaries throughout the Pennsylvania, Ohio, and West Virginia tri-state area. The Contractor shall provide ground transportation services, 24-hours per day, seven days per week, (to include all federal holidays) for all eligible beneficiaries.

Solicitation Number / RFQ 36C24422Q1146 VAPHS Veteran Transportation Services, Pittsburgh, DE

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, using Simplified Acquisition Procedures found at FAR Subpart 13.5 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The combined synopsis solicitation number is 36C24422Q1146. It is issued as a Request for Quote (RFQ). The government anticipates awarding one, five-year, firm-fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-02 (3/16/2023) and can be found at FAR | Acquisition.GOV

The North American Industrial Classification System (NAICS) code for this procurement is 485999 with a small business size standard of $19 Million dollars annually (yearly). This solicitation is a 100% Small Business Set-Aside.

1. SCOPE OF WORK

The VA Pittsburgh Healthcare System (VAPHS) is seeking a five-year Indefinite Delivery- Indefinite Quantity (IDIQ) contract for Transportation Services to transport beneficiaries throughout the Pennsylvania, Ohio, and West Virginia tri-state area. The Contractor shall provide ground transportation services, 24-hours per day, seven days per week, (to include all federal holidays) for all eligible beneficiaries.