Usmma purchase - virtual reality welding system
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 6923G226Q000046
- Agency
-
Maritime Administration
Department of Transportation
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 423840 Industrial Supplies Merchant Wholesalers
- PSC
- 3438 Miscellaneous Welding Equipment
- Place of performance
- Kings Point, New York 11024, United States
- Points of contact
-
- Amit S. Narine narina@usmma.edu (516) 726-6032
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Transportation Maritime Administration seeks delivery of a virtual reality welding system to the United States Merchant Marine Academy (USMMA) in Kings Point, New York, with quotations due September 25, 2026, at 9:00 a.m. ET and questions due September 22, 2026. This is a total small business set-aside, restricting competition to firms meeting the NAICS 423840 size standard of below 125 employees.
The procurement specifies a Lincoln VRTEX 360 Compact welding system (model K4914-1) with a torch attachment for thermal cutting (model K4485-1), plus on-site installation, calibration, and operator orientation by a manufacturer-certified Lincoln representative. The system must simulate realistic welding conditions including sparks, slag, and cooling effects; display weld discontinuities when improper techniques are used; provide instant virtual bend test results; track work angle, travel angle, travel speed, and distance; and support multiple weld positions (groove, fillet, and lap) in mild steel, aluminum, and stainless steel. The thermal cutting module must include step-by-step torch lighting sequences following safety protocols. Delivery to USMMA Engineering Department must occur within 45 calendar days after award. The contractor must provide a minimum one-year warranty on all components free from defects. The PSC code is 3438, Miscellaneous Welding Equipment. All work must comply with USMMA, local, state, federal, marine, and NEPA regulations. Quotations must include a completed and signed SF-1449 form and a vendor price sheet sent via email to Contracting Officer Amit Narine at NarineA@usmma.edu.
Notice text
2 versions
Update #2 · Latest ·
Missing Attachment uploaded, please resubmit per the below:
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This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation No. 6923G226Q000046 is issued as a Request for Quotation (RFQ) for an VR Welding System at the United States Merchant Marine Academy (USMMA). The scope of work includes a contractor delivering all component to the Engineering Department at the USMMA in accordance to the attached Statement of Work (SOW).
This acquisition is set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of these provisions and clauses may be accessed electronically at www.acquisition.gov. All responsible small business sources may submit a response, which, if received in a timely manner, will be considered by the agency.
The associated North American Industry Classification System (NAICS) code for this procurement is 423840, Industrial Supplies Merchant Wholesalers, with an employee threshold below 125. Offers received from firms that are not small business concerns will be considered nonresponsive and will be rejected in accordance with FAR 52.219-6, Notice of Total Small Business Set-Aside, which applies to this solicitation.
The deadline for the receipt of questions is 12:00 p.m. ET on September 22, 2026. All questions or comments shall be submitted via email to the Contracting Officer, Daphnee Ravilus, at NarineA@usmma.edu. Responses to questions will be provided through a solicitation amendment.
Quotations are due by September 25, 2026, at 09:00 a.m.- ET via e-mail to the contracting officer. Quotations shall be prepared in accordance with Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services. The provision may be attained from https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52.
Offerors are advised that they are responsible for all solicitation documents and acknowledging any amendments and should re-visit this website periodically to check for any changes to this notice, updates, or amendments without further notice from the USMMA.
The evaluation strategy will be the Lowest Price (LP) approach, whereby the DO will be awarded to the quoter submitting the lowest-priced quotation, provided the price is determined to be fair and reasonable and the quote is responsive to the solicitation. To be awarded the DO, the selected quoter must also be determined Responsible in accordance with FAR 9.1 Responsible Prospective Contractors, and its quotation determined to have conformed to the solicitation instructions, terms, and conditions.
Evaluation:
To be considered responsive, quoters must provide the following:
Attachment 1 SF1449: Must be completed and signed by the quoter.
Attachment 2 Vendor Price Sheet: Must be completed and submitted with the quotation.
Lead Time: Shall not exceed 45 calendar days after award.
Vendor Price Sheet: Quoters must provide pricing for the brand name or equal products identified on the Vendor Price Sheet (Attachment 2) and must complete the Vendor Price Sheet in its entirety. If quoting “or equal” products, said products must be clearly identified on the Vendor Price Sheet.
ITEM REQUEST:
The contractor shall furnish all supervision, labor, materials, tools, supplies, equipment and transportation required to accomplish task. The contractor shall be responsible for performing necessary technical work to ensure the system is fully operational upon completion.
- Lincoln, VRTEX 360 Compact (K4914-1). 1-each
- Torch attachment (K4485-1), 1-each (thermal cutting kit)
- SET UP OF VRTEX 360 COMPACT BY LINCOLN REPRESENTATIVE
NOTE: Please advise on GSA contracts & discount or open-market (OM).
SAM REGISTRATION
All interested parties must have an active registration with the federal SAM system https://Sam.gov/ to receive an award.
Update #1 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation No. 6923G226Q000046 is issued as a Request for Quotation (RFQ) for an VR Welding System at the United States Merchant Marine Academy (USMMA). The scope of work includes a contractor delivering all component to the Engineering Department at the USMMA in accordance to the attached Statement of Work (SOW).
This acquisition is set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of these provisions and clauses may be accessed electronically at www.acquisition.gov. All responsible small business sources may submit a response, which, if received in a timely manner, will be considered by the agency.
The associated North American Industry Classification System (NAICS) code for this procurement is 423840, Industrial Supplies Merchant Wholesalers, with an employee threshold below 125. Offers received from firms that are not small business concerns will be considered nonresponsive and will be rejected in accordance with FAR 52.219-6, Notice of Total Small Business Set-Aside, which applies to this solicitation.
The deadline for the receipt of questions is 12:00 p.m. ET on September 22, 2026. All questions or comments shall be submitted via email to the Contracting Officer, Daphnee Ravilus, at NarineA@usmma.edu. Responses to questions will be provided through a solicitation amendment.
Quotations are due by September 25, 2026, at 09:00 a.m.- ET via e-mail to the contracting officer. Quotations shall be prepared in accordance with Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services. The provision may be attained from https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52.
Offerors are advised that they are responsible for all solicitation documents and acknowledging any amendments and should re-visit this website periodically to check for any changes to this notice, updates, or amendments without further notice from the USMMA.
The evaluation strategy will be the Lowest Price (LP) approach, whereby the DO will be awarded to the quoter submitting the lowest-priced quotation, provided the price is determined to be fair and reasonable and the quote is responsive to the solicitation. To be awarded the DO, the selected quoter must also be determined Responsible in accordance with FAR 9.1 Responsible Prospective Contractors, and its quotation determined to have conformed to the solicitation instructions, terms, and conditions.
Evaluation:
To be considered responsive, quoters must provide the following:
Attachment 1 SF1449: Must be completed and signed by the quoter.
Attachment 2 Vendor Price Sheet: Must be completed and submitted with the quotation.
Lead Time: Shall not exceed 45 calendar days after award.
Vendor Price Sheet: Quoters must provide pricing for the brand name or equal products identified on the Vendor Price Sheet (Attachment 2) and must complete the Vendor Price Sheet in its entirety. If quoting “or equal” products, said products must be clearly identified on the Vendor Price Sheet.
ITEM REQUEST:
The contractor shall furnish all supervision, labor, materials, tools, supplies, equipment and transportation required to accomplish task. The contractor shall be responsible for performing necessary technical work to ensure the system is fully operational upon completion.
- Lincoln, VRTEX 360 Compact (K4914-1). 1-each
- Torch attachment (K4485-1), 1-each (thermal cutting kit)
- SET UP OF VRTEX 360 COMPACT BY LINCOLN REPRESENTATIVE
NOTE: Please advise on GSA contracts & discount or open-market (OM).
SAM REGISTRATION
All interested parties must have an active registration with the federal SAM system https://Sam.gov/ to receive an award.
Files
| File | Type | Posted |
|---|---|---|
| Attachement 1-6923G226Q000046-SF 1449.pdf | ||
| Attachement 2-PRICE SHEET.xlsx | XLSX spreadsheet |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Usmma purchase - virtual reality welding system | Award Notice | |
| This notice | Solicitation |
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| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Torch set, welding | Construction and Equipment | Service-Disabled Veteran-Owned Small Business |
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