USCG IDIQ MATOC 225 WLB propulsion system grooms and assessments

Amend A0003 changes the time for the receipt of quotes from 1:00 PM EST to 4:00 PM EST.

Amendment 0002 provides Responses to Questions from Contracdtors, and  extends the date for Receipt of Quotes until Thursday, 10 September at 1:00 PM EST. 

Amendment 0001 is issued to incorporate Attachment 6 Specification. 

Amendment 0001 is issued to incorporate Attachment 6 SPECIFICATION FY15 FOR U.S. COAST GUARD IDIQ 225-FT SEAGOING BUOY TENDER (225 WLB) - PROPULSION SYSTEM GROOMS AND ASSESSMENTS (Rev-3, 19 Jun 2015). 

The date for receipt of Quotes remains unchanged as September 8, 2015 at 1:00 PM EST. 

NOTICE TO VENDORS

SOLICITATION NUMBER: HSCG85-15-Q-P45B45

The U.S. Department of Homeland Security, U.S. Coast Guard Surfaces Forces Logistics Center (SFLC) will acquired the work outlined in the solicitation utilizing procedures in FAR Part 12, Acquisition of Commercial Items and FAR Subpart 13.5, Test Program for Certain Commercial Items.

THE FOLLOWING INFORMATION IS HIGHLIGHTED FOR YOUR ATTENTION:

This cover sheet is not intended to be all-inclusive. Please read the entire solicitation including any attachments, to ensure completion of all required representations, certifications, and submissions. Acknowledge all Solicitation Amendments (SF-30) issued by the Government.

Your offer shall include all of the documents and information listed under FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (APRIL 2014) - ADDENDUM,
pages 28-31, and your offer shall be received by our office at or before the exact date and time specified on page 1 of the SF 1449, Block 8 to be eligible for award. Refer to FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (OCT 2014) on pages 36-42 for Evaluation Factors: Technical, Past Performance, and Price.

Submit your offer, with all required documentation via one of the following methods:

 Mail to:
United States Coast Guard Surface Forces Logistics Center
Attn: Freda Reilly, Contract Specialist (Contractor) 300 East Main Street, Suite 600
Norfolk, VA 23510-9112

 Email to: Freda Reilly
 Freda.A.Reilly@uscg.mil

 Fax to: (757) 628-4676 Attn: Freda Reilly

QUESTIONS/CONCERNS/REQUEST FOR DRAWINGS: It shall be the obligation of the vendor to exercise due diligence to discover and to bring to the attention of the Government any ambiguities, inconsistencies or concerns regarding the information in this solicitation. All questions, concerns and request for drawings regarding this solicitation shall be submitted in writing to Freda Reilly No Later Than (NTL) 28 August 2015. Follow-up/ additional questions will not be accepted after this date and time due to time constraints. Vendors shall reference the solicitation number and provide enough information in their email so the Government can easily respond to their questions/concerns. Questions/concerns will be compiled and addressed on an Amendment of Solicitation (SF-30) and will be posted on the FedBizOpps website for viewing by all potential vendors. Answers to questions will be available after the due date for questions/concerns has past.

NOTICE FOR FILING AGENCY PROTESTS

It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accounting Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the Coast Guard as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman.

Informal forum with the Ombudsman. Interested parties who believe that a Coast Guard procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the Coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester's concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program.
Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103(d)(2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be forwarded to the address below:

COMMANDANT (CG-9131) U S COAST GUARD
OMBUDSMAN PROGRAM FOR AGENCY PROTESTS
EMAIL: OPAP@uscg.mil FAX: 202-372-8447
PHONE: 202-475-5786

More information about the Ombudsman Program for Agency Protests can be found at http//:www.uscg.mil/acquisition/business/ombudsman.asp

Alternate Point of Contact: Kathryn Stark, Contracting Officer
Kathryn.E.Stark@uscg.mil

U.S. Coast Guard Surface Forces Logistics Center
CPD-C&P2-IBCT
300 East Main Street, Suite 600
Norfolk, VA 23510

REQUEST FOR QUOTES
HSCG85-15-Q-P45B45

INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) MULTIPLE AWARD TASK ORDER CONTRACT (MATOC) FOR
225-FT SEAGOING BUOY TENDER (225 WLB) PROPULSION SYSTEM GROOMS AND ASSESSMENTS FOR CUTTERS AND BARGES

TABLE OF CONTENTS
DESCRIPTION PAGE NUMBER
SF 1449, Solicitation/Contract/Order for Commercial Items 1-53
Continuation of SF 14492
Contract Clauses
FAR 52.212-4 Contract Terms and Conditions - 8
Commercial Items - Addendum
FAR 52.212-5 Contract Terms and Conditions Required to 22
Implement Statutes and Executive Orders - Commercial Items
Solicitation Provisions
FAR 52.212-1 Instructions to Offerors Addendum 28-31
FAR 52.212-2 Evaluation Commercial Items 36-42
FAR 52.212-3 Representations and Certifications-Commercial Items 42

Contract Documents/Exhibits and/or Attachments
Schedule of Supplies and Services Attachment 1 Justification for Other than Full and Open Competition Attachment 2 Specification FY15 (Rev-3, dated 19 June 2015) Attachment 3
Past Performance Information Form (PPIF) Attachment 4
Past Performance Questionnaire (PPQ) Attachment

PRE-SOLICITATION NOTICE: INDEFINITE QUANTITY/INDEFINITE DELIVERY ((IDIQ) MULTIPLE AWARD TASK ORDER CONTRACT (MATOC) FOR SEAGOING BUOY TENDER (225 WLB) PROPULSION SYSTEM GROOMS AND ASSESSMENTS FOR CUTTERS AND BARGES

The U.S. Coast Guard Surface Forces Logistics Center, Ice Breaker, Buoy and Construction Tender Product Line (USCG-SFLC-IBCT) contracting and procurement office intends to issue one solicitation resulting in the award of a single or multiple award IDIQ MATOC to improve the system reliability of the Machinery Plant Control and Monitoring System (MPCMS) installed onboard the 225-ft JUNIPER Class WLB Seagoing Buoy Tender (225 WLB) class. These efforts include system improvements, component replacements, upgrades, and additional maintenance support for the MPCMS system, components, and related subsystems.

It is anticipated that the single or multiple award contract(s) will include one base year and four option years, with a guaranteed minimum of $500.00 applicable to the Base Year only. Awardees will compete for task orders to perform the work at each Cutter's homeport after award based on a Fair Opportunity process. The period and place of performance will be cited on each individual Task Order. This solicitation is a 100% Set-Aside for Small Business concerns utilizing NAICS Code 336611, Ship Building and Repair with a Standard Size of 1,000 employees.

In support of these efforts, the USCG-SFLC-IBCTPL requires technical services to conduct grooms and assessments of the propulsion system and associated components onboard the 225 WLB class vessels in accordance with Original Equipment Manufacturer (OEM) guidance and directions issued by the USCG-SFLC-IBCT. The OEM is Caterpillar, Inc.

Groom and Assessment's are considered to be a full Propulsion system inspection to include at a minimum, testing, calibrations, and repairs of the Propulsion system and associated components. The Contractor shall provide all personnel, labor, materials, parts, tools, test equipment, test fittings, supplies, consumables, and equipment to accomplish the following: inspections, assessments, calibrations, grooms, repairs, testing (pre-operational and operational), and associated reports. The intent of these grooms and assessments is to ensure satisfactory operation of the propulsion plant system and associated equipment prior to MPCMS improvement efforts.

At a minimum, the USCG requires sixteen (16) grooms onboard 225 WLB vessels, with additional grooms required as the project warrants. Additional services may be required in the support of repairs, on-site technical troubleshooting, offsite / remote troubleshooting (telephone, email), and additional grooms due to planned maintenance and/or unplanned casualty response. These services will be determined by the Contracting Officer's Representative and approved by the Contracting Officer on an "as-needed" basis. The Government may elect to activate any combination of optional items (within the scope of the groom) as necessary to meet required support.

This solicitation will be issued to a limited number of responsible sources. All work is required to be performed in accordance with OEM specification, standards and procedures for the 225 WLB vessels. Technical data necessary for performance is proprietary to the OEM and is not available for release to the public. It is the Government's intent to solicit Quotes from Offerors who can provide the services of a certified Technical Representative (Tech Rep) who is authorized for the Caterpillar Model 3608 Marine Diesel Engine (MDE), to accomplish all tasking pertaining to the MDEs and associated components, and are registered as a Small Business under NAICS 336611. The non availability of technical data precludes the Coast Guard from obtaining full and open competition for this procurement.

It is anticipated the solicitation will be posted on or before August 7, 2015. The estimated date for receipt of Quotes is 21 August 2015. It is the contractor's responsibility to monitor Federal Business Opportunities (FEDBIZOpps) on a regular basis for release of the solicitation and any amendments that are issued.