USASAC IMS New Cumberland Digitization

The Government Publishing Office, procuring on behalf of the Defense Logistics Agency, seeks digitization of approximately 6,504,300 pages of paper records from the USASAC IMS facility in New Cumberland, Pennsylvania, with bids due September 25, 2026 at 11:00 AM ET and the purchase order to issue by September 30, 2026.

Place of performance is New Cumberland, Pennsylvania. The contractor must digitize an estimated 1,971 banker boxes of documents (approximately 90% single-sided, 10% double-sided, 8.5" x 11" format), including repackaging approximately 800 deteriorated boxes, pickup, transportation, and material handling. The contractor bears all packing materials, pickup, palletization, and transportation costs within the bid price. Scanning quality must meet FADGI 3-Star standards at 300 ppi in grayscale. Deliverables are scanned documents in PDF/A format with full-text OCR capability, text-searchable output meeting 508 accessibility standards, and files delivered on three encrypted hard drives compliant with FIPS 140-3 standards. Quality assurance follows GPO Publication 310.1 (N Quality Assurance Through Attributes, effective May 1979, Rev. 09-19). The NAICS code is 32312, Support Activities for Printing; PSC code is T003, Photo/Map/Print/Publication–Cataloging.

All contractor employees handling materials must obtain a federal Tier 2 or higher background investigation at the contractor's expense. The contractor must maintain chain of custody, prepare a security control plan addressing PII safeguarding and CUI protection, submit a test box for approval before full production, maintain a 12-month preservation master of all files, and destroy source documents and waste materials following NIST standards with witnessed destruction certificates. Monthly status updates are required. Performance must complete by March 31, 2028. Pricing is structured on three line items: per-page scan rate, per-additional packed carton, and per-additional hard drive (with three hard drives included in base bid).