US Government Seeks Sources for Leased Retail Space

THE GOVERNMENT IS REQUESTING AN OFFER TO LEASE APPROXIMATELY 10,114 GROSS RENTABLE SQUARE FEET OF EXISTING SPACE IN TERRELL, TEXAS.

The Government is requesting an offer to lease approximately 700 gross rentable square feet of existing office/flex and related space in the Terrell, Texas area.  A fully serviced five-year lease is intended, with 30-day termination rights for the Government.  The lease shall be subject to the availability of annually appropriated funds as stated in the attached sample lease for real property (Attachment 1).  Offered space shall not be in the 100-year flood plain.  The desired occupancy date is 1 June 2024.

Facilities are to be located in a defined geographical area that contains businesses and other establishments that are of a compatible nature. 

The tenant shall, on an occasional basis, have the right to use the space beyond normal working hours and, if required, on Saturdays, Sundays, and Federal holidays.  This includes the use of elevators, lights, toilet facilities, and, if necessary, heating and air conditioning.

Formal proposals are not required for inquiry, but please provide an itemized Rental Proposal Worksheet (Attachment 2).  A flat rental rate for the entire lease term is preferred.

The offer must be inclusive of the following:

1.  Interior maintenance (including HVAC, signage and fire extinguisher maintenance, plumbing, electrical fixtures, door locks, pest control, and other minor repairs) in accordance with the General Clauses (Attachment 3).

2.  All real estate taxes and insurance premiums with respect to the leased premises.

3.  Common area maintenance.

4.  All utilities including:  electric, natural gas (if applicable), water, sewer, and trash removal.

5.  Janitorial services.

6.  Parking for 9 Government Owned Vehicles.

Adequately lighted parking spaces must be available 24 hours per day, 7 days per week.  Access to the building must also be provided 24 hours per day, 7 days per week.

The Government requests the Lessor pay in full, or in part, as negotiated, the cost of any improvements, alterations or other finish-out.  If the Government pays part or all of the build-out, it shall be as a one-time lump sum amount following completion of work and acceptance of the space.  Lessor/Offeror should obtain bids from at least three qualified contractors.  Government appraisers will review bids.

Prior to final acceptance and execution of the lease by the Government, in accordance with public law, the negotiated lease terms must satisfy an appraisal of fair market value completed by either a Government-employed or contracted appraiser.  The purpose of the appraisal is to demonstrate and prove that the rental and any other consideration paid by the Government for the leased space is consistent with the rentals and other amounts paid by other tenants of the Lessor, if any, who lease similar size and quality of space.  Information that is provided by the Lessor will be kept confidential.

LOCATION:  Space within the delineated area in Irving Texas will be given priority.  Boundaries are more specifically described as:  within a 5-mile radius of the current location at 1350 West Walnut Hill Lane, Irving.  Space within these boundaries, as well as space on either side of these roads/boundaries, will be considered.  Space in existing buildings will be given primary consideration.  Priority will be given to space with on-site parking.

LOCAL REPRESENTATIVE:  The Lessor shall have an on-site building representative, or a locally designated representative available to promptly respond to deficiencies, and to immediately address any emergency situations.

GENERAL DESIGN CRITERIA:  Space in one building is preferred and will be given priority.  Space on ground floor is preferred and will be given priority.  Space on one floor is preferred and will be given priority.  Exterior:  All exteriors with suitable force protection standards will be considered.  Interior:  Floor covering of tile and carpet tile are preferred.  Walls will be attached but moveable in design.  Communications:  All computer and telephone communications wiring, including security features, are to be part of the Lessor’s tenant improvements build-out.  Building control locks required with key access.  Services:  All utilities, janitorial, maintenance and repair to be provided by the Lessor during normal service hours.  Normal Service Hours:  Services, utilities, and maintenance shall be provided daily, extending from 8 AM to 5 PM, except Saturdays, Sundays, and federal holidays.  A full-service lease, with all expenses to be paid by Lessor, including taxes and insurance, is required.

RENTABLE SPACE:  Rentable space is the area for which a tenant is charged rent.  It is determined by the building owner and may vary by city or by building within the same city.  The rentable space does not include vertical building penetrations and their enclosing walls, such as stairs, elevator shafts, and vertical ducts.

Oral or written negotiations will be conducted with offerors within the competitive range.  The competitive range, which will be established by the Realty Specialist, will be based on lease costs and other award factors stated in this request.  All offerors will be included who have a reasonable chance of being selected for award.  Offerors have a chance to submit offers by

10 May 2024

Interested parties may contact:  Amanda Gage at US Army Corps of Engineers, ATTN:  CESWF-RE-A (Gage), 819 Taylor Street, Rm 2A06, Fort Worth, TX  76102-0300; 817-886-1098; or Amanda.l.gage@usace.army.mil, no later than

10 May 2024  NOTE: This is a request for information only, not a solicitation for offers.