UPS Preventive Maintenance Services

The Department of Veterans Affairs, Veterans Integrated Service Network 1, is conducting market research through a Sources Sought Notice to identify qualified vendors capable of providing Uninterrupted Power Supply (UPS) Preventive Maintenance Services at the Jamaica Plains VA Medical Center in Jamaica Plain, Massachusetts. The procurement falls under NAICS code 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) and Product Service Code J061. Required services include twice-yearly preventive maintenance visits separated by approximately six months, software updates, 24/7 emergency repair services with a guaranteed two-hour response time, and provision of all parts and labor except consumables such as batteries, capacitors, and complete fan updates. The contracting office is located in Brockton, Massachusetts, and responses must be submitted electronically in Microsoft Word or Adobe PDF format to Contract Specialist Subrena Winfield at subrena.winfield@va.gov by May 1, 2026 at 10:00 AM Eastern Time. It is important to note that this is market research only; no contract will be awarded from this announcement, no reimbursement will be provided for responses, and respondents will not be notified of evaluation results.

The requirement covers preventive maintenance services for ten UPS systems of various makes and models, including Eaton, Toshiba, Mitsubishi, and Emerson units located throughout the Jamaica Plains VA Medical Center facility. The contract structure consists of a base year plus four one-year options with an anticipated start date of June 30, 2026. While this Sources Sought Notice does not include a set-aside designation at this time, the government indicates that based on responses received, the requirement may be set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), or small businesses, or alternatively procured through full and open competition. No incumbent contractor information or specific budget range is disclosed in this market research announcement. Responses are limited to a maximum of eight pages and should include relevant experience, capabilities, and size classification information demonstrating vendor qualification to perform these specialized UPS maintenance services.