Uniform Rental

The USDA North East Area (NEA) is issuing RFQ1004041NEAFD as a Request for Quotations and incorporates provisions and clauses that are in effect through FAC 2020-05 and is being conducted under FAR Part 8 using FAR Part 13, Simplified Acquisition Procedures. NEA anticipates the need for grass cutting over a period of 5 years (Base Year plus four one-year option periods) for facilities maintenance. The award will be for the period starting approximately August 1, 2020 through August 1, 2025 for a fixed price type contract.

The North American Industry Classification System (NAICS) code is 812332 - Industrial Launderers

QUOTED PRICE MUST INCLUDE any freight or shipping, as well as any applicable duties, brokerage, or customs fees.  Delivery to: USDA-ARS, Beltsville, MD (if applicable).

EVALUATION & AWARD FACTORS-The contract resulting from this solicitation will be awarded to the responsible party whose offer, conforming to the solicitation, is determined a best value to the government.  

WWW.SAM.GOV, VENDORS MUST HAVE A RECORD SHOWING “ACTIVE” IN ORDER TO RECEIVE AWARD

DOCUMENTS TO BE INCLUDED IN QUOTE:  In order to be considered for award Offerors shall provide 1) a Quote on company letterhead explaining technical approach, Unit and total price(s) and valid for at least 60 days after receipt of quote; 2) at least 3 to 5 references.  (Government references preferred).  Include the email address of the person to be contacted; and 3) a completed copy of the provisions FAR 52.212.3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS, with this offer.

REJECTION OF QUOTATION:   Failure to demonstrate compliance will be cause to reject the quote without further discussions. All responsible sources may submit an offer which will be considered. 

Any additional amendments and/or documents related to this procurement will be available electronically at GSA Advantage. Quoters will be responsible for downloading their own copy of those documents related to this procurement, if any.

Furnish Quotes to Althea Paul, Contract Specialist, althea.paul@usda.gov.

Bio-based Products:

The Contractor must comply with the Agricultural Act of 2014; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C. 8102; the Farm Security and Rural Investment Act of 2002 (FSRIA), 7 U.S.C. 8102; the Federal Acquisition Regulation; Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance,” dated October 5, 2009; EO 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” dated January 24, 2007; and  Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through Bio-based and Sustainable Product Procurement,” dated February, 2012 to provide bio-based products.

• All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable; include the exclusive use of bio-based and recycled products.
• The following is a list of categories for bio-preferred products that are required for performance of this service contract.
  • Equipment Lubricants,
  • Hydraulic Fluids,
  • Fuel Additives,
  • Engine Oils,
  • Office Products (Ink, paper, cleaning products)

For more information regarding the Department of Agriculture Bio-based Program go to: http://www.biopreferred.gov.

THIS PROCUREMENT REQUIRES THE USE OF BIOBASED PRODUCTS TO THE EXTENT THAT SUCH PRODUCTS ARE REASONABLY AVAILABLE, MEET AGENCY OR RELEVANT INDUSTRY PERFORMANCE STANDARDS, AND ARE REASONABLY PRICED. WHERE AVAILABLE, THESE PRODUCTS SHOULD FIRST BE ACQUIRED FROM AMONG QUALIFIED PRODUCTS THAT FALL UNDER THE UMBRELLA OF ITEMS DESIGNATED THROUGH THE FEDERAL BIOBASED PRODUCTS PREFERRED PROCUREMENT PROGRAM (FB4P).

AGAR 452.211-74 PERIOD OF PERFORMANCE (FEB 1988)

THE PERIOD OF PERFORMANCE OF THIS CONTRACT WILL BE FROM DATE OF AWARD THRU 8/1/2025

INVOICING

  AN invoice shall be submitted monthly, via the invoice payment platform (IPP) for all SERVICES RENDERED during a billing period. Invoices will be handled in accordance with the Prompt Payment Act and Far Clause 52.232-25.  Contractors shall assign an identification number to each invoice.

INVOICE CONTENT

The Contractor shall prepare and submit invoices to the designated billing office specified in the contract. 

1. Name and address of the Contractor.
2. Invoice date and invoice number.
3. Contract or Call Number or other authorization 
4. Description  of service, month of service