U. S Embassy Bridgetown Chiller Preventative Maintenance
Closed Solicitation Posted
- Solicitation number
- 19BB2126Q0002
- Agency
-
US Embassy Bridgetown
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Bridgetown Saint Michael Barbados
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Bridgetown is soliciting quotations for preventive maintenance services on three MULTISTACK Airstack chiller units located at the embassy in Barbados. The Department of State is seeking qualified contractors to provide semi-annual maintenance services for all three chillers and annual comprehensive maintenance performed by factory-trained, cleared technicians. Key requirements include demonstrating established business operations in Barbados, current SAM registration, relevant past performance references, certified technician qualifications, all required local licenses and permits, and a documented quality control plan. Award will be made to the lowest-priced, acceptable, responsible offeror based on compliance with solicitation terms and FAR 9.1 responsibility criteria, without discussions unless offerors fall within the competitive range. Quotations must be submitted electronically in MS-Word, MS-Excel, or PDF format (not exceeding 30MB) to Bridgetownprocurement@state.gov by February 9, 2026, at 10:00 a.m., and must include completed SF-1449 forms, pricing sections, representations and certifications, and proof of SAM registration.
This is an unrestricted acquisition with no small business set-aside designation. The contract will be firm fixed-price for a one-year base period with four optional one-year renewal periods, potentially extending to five years total. Maintenance scope covers one older chiller model installed in 2019 and two newer models installed in 2024, with pricing to include all labor, materials, transportation, tools, equipment, overhead, profit, VAT, and proper disposal of toxic substances. Emergency repair services must be provided at no additional cost if not needed during the contract period; if required, separate purchase orders will cover parts and labor at the contractor's proposed rates with 24-hour response requirement and 72-hour on-site technician availability. The place of performance is Bridgetown, Saint Michael, Barbados.
Notice text
Enclosed is a Request for Quotation (RFQ) forChillers preventative maintenance. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by February 09, 2026, at 10:00a.m. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to Bridgetownprocurement@state.govIt is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Files
| File | Type | Posted |
|---|---|---|
| dd0254.pdf | ||
| 19BB2126Q0002 NEC Chiller maintenance.pdf |
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