U. S. Senate Cisco Video Conference Maintenance Support

The United States Senate Office of the Sergeant at Arms issued Request for Quotation 2026-R-077 for Cisco Video Conference Maintenance Support with a response deadline of August 5, 2026 at 12:00 Noon. Amendment 001 to the RFQ was posted July 27, 2026 in response to bidder questions.

The procurement seeks firm-fixed-price quotations for Cisco Smart Net Total Care maintenance support covering a base year (October 1, 2026 through September 30, 2027) and two option years. The scope includes maintenance for 21 product lines and approximately 480 total devices: 131 Room Kit systems, 30 Room Kit Plus units, 29 Room Kit Mini systems, 245 Cisco Desk Camera 4K units, 178 Room Navigators, Board Pro displays (55" and 75"), Quadcam cameras, Desk Mini units, Webex Room Phones, Room Bar systems, server platforms (Cisco Meeting Server, Business Edition 6000), and VCS instances. Offerors must propose a Video Teleconferencing Specialist demonstrating expertise in Cisco collaboration products, hybrid Webex deployment registration and activation, helpdesk support, RMA coordination, and proactive security vulnerability and firmware update monitoring.

Quotations must remain valid through October 31, 2026, with shipping F.O.B. Destination to Washington, D.C. Award will be made to the lowest-priced technically acceptable offeror. Offerors must submit signed pricing tables in Excel format via email to Acquisitions@saa.senate.gov. Resellers require current OEM authorization statements and must source products from OEM channels within the USA only. All offerors must provide an OEM Statement of Compliance certifying compliance with Section 208 of the Legislative Branch Appropriations Act, 2020, regarding telecommunications equipment restrictions. Offerors must maintain active SAM registration with current DUNS or Unique Entity Identifier and sign the Addendum to Commercial Agreements. Questions were due July 24, 2026.