U. S. Department of Agriculture Seeks to Lease Office and Related Space in Xenia, Ohio

Closed Pre-Solicitation Posted Nov 15, 2024

Solicitation number: 57-39057-24-FA
Agency: Farm Production and Conservation Department of Agriculture
Responses due: Jan 29, 2026, 4:30 PM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 531120 Lessors of Nonresidential Buildings (except Miniwarehouses)
PSC: X1AA Lease/Rental Of Office Buildings
Place of performance: Xenia, Ohio 45385, United States
Points of contact: NaJeema Randall najeema.randall@usda.gov

Notice details come from SAM.gov. Updated Jan 9, 2026.

About this opportunity

Written by GovTribe AI · Jan 9, 2026

The U.S. Department of Agriculture (USDA), under the Farm Production and Conservation agency, is seeking to lease approximately 4,384 to 4,604 assignable square feet (ABOA) of office and related space in Xenia, Ohio. The space must be contiguous and located on a single floor within a delineated geographic area bounded by specific roads and highways in the Xenia region. Key requirements include accommodation for three reserved government official vehicle parking spaces, ten visitor and customer parking spaces with specialized pull-through capability to handle dually trucks, semi-trucks, trailers, and livestock trailers, and fourteen non-reserved employee parking spaces. The space must be located outside the 100-year and 500-year flood plains, be compatible with the government's agricultural operations, and include an electric vehicle charging station for one official vehicle. Paved road access must accommodate 80,000-pound loaded semi-trucks and 50,000-pound loaded livestock trailers. The due date for responses to this pre-solicitation notice is January 29, 2026, with an estimated occupancy date of June 29, 2026.

This pre-solicitation uses no set-aside designations and does not identify any incumbent contractors. The lease terms will be for up to twenty years total with a firm term of up to ten years, after which the government may terminate the lease with 120 days' notice. No specific award value or budget range is provided in the pre-solicitation notice. The classified category is for lessors of nonresidential buildings (NAICS 531120) under the PSC category of lease/rental of office buildings (X1AA). Prospective lessors must submit expressions of interest to be considered for this opportunity, which serves as the initial step in the government's space acquisition process for this agricultural operations facility in southwest Ohio.

Notice text

2 versions

Update #2 · Latest · Jan 9, 2026

The U.S. Department of Agriculture (USDA) seeks to lease the following space:

State:

City:

Xenia

Delineated Area:

North - 675, E Dayton Yellow Springs Rd/Dayton St/US 68/CR 343

East - CR 72

South - Old US S 35/Waynesville Jamestown Rd/Anderson Rd/W Spring Valley Paintersville Rd/US 42/Centerville Rd/

West - Wilmington Dayton Rd/Wilmington Pike/675N

Minimum Sq. Ft. (ABOA):

4,384

Maximum Sq. Ft. (ABOA):

4,604

Maximum Sq. Ft. (RSF):

NTE 5,355

Space Type:

Office and related space

Reserved Government Vehicle Parking Spaces (Total):

Three (3)

Three (3) Government Official Vehicles

Reserved Visitor/Customer Parking Spaces (Total):

Ten (10)

Eight (8) designated for visitors/customers.
Pull-through parking spaces are required to accommodate dually trucks, semi-trucks, trailers including livestock trailers and farming vehicles.
Pull-through parking must be onsite. At least two (2) visitor/customer parking spaces shall be allotted.
Pull-through spaces shall have a turnaround radius of 40-50 feet.

Paved road access is required to accommodate 80,000-pound loaded semi-trucks and 50,000-pound loaded livestock trailers.

Non-Reserved Employee Parking Spacing (located on-site or within 1,320 feet or ¼ walkable mile of premises):

Fourteen (14)

Full Term:

Up to Twenty (20) Years

Firm Term:

Up to Ten (10) Years

Termination Rights:

One Hundred-Twenty Days (120) in whole or in part, effective at any time after the Firm Term of the lease.

Additional Requirements:

The government wishes to lease space in an existing building or in a building to be constructed for the government’s use.
The space offered, its location, and its surrounding areas must be compatible with the government’s intended use.
Office space must be contiguous, on one floor. If space is offered above ground level, at least one (1) accessible elevator will be required.
Space shall not be in the 1-percent-annual chance (100-year)/.2-percent annual chance (formally 500-years) flood plain. This includes but is not limited to the building, parking lot, site, or ingress/egress points to the site, or wetland unless the government has determined it to be the only practicable alternative.
Space should not be located near establishments whose primary operation is the sale of alcoholic beverages, firearms sold/discharged, or where there are tenants related to drug treatment or detention facilities.
Space will not be considered where any living quarters are located within the building.
Subleases are not acceptable.
A fully serviced lease is required. All services, janitorial, services, utilities shall be provided as part of the rental consideration.
Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.

Note: Entities not currently registered in the System for Award Management (SAM) at SAM.gov, are advised to start the registration process as soon as possible if intending to submit an offer for possible lease award.

Expressions of Interest Due:

4:30 PM Eastern, Thursday, January 29, 2026

Market Survey (Estimated):

On or about Monday, February 16, 2026

Occupancy (Estimated):

December 1, 2027

Expressions of Interest shall include the following:

1. If existing building, building name and address, and location of the available space within the building, along with building site/ lot plans, interior layout drawings/pictures (with dimensions shown) reflecting the Space that is being offered.

2. If new construction, site/aerial plans or building site/lot plans showing the location of the proposal land, along with the parcel number (if part of multiple parcels, all parcel numbers associated with the proposed land). Adjacent streets showing proposed ingress/egress shall be shown on the plans. Pending Purchase Agreement and or Conditional Contract of the proposed land required.

3. Rentable square feet (RSF) and ANSI/BOMA office area (ABOA) square feet to be offered.

4. Date of space availability.

*5. If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required.

6. Amount of/type of parking available on-site.

7. Photos of the space or site being submitted, or permission for Market Survey participants to photograph the space or site.

8. For existing buildings, provide information on condition of building systems, roof, foundation, and current floor plan. Alternatively, provide a copy of a recent commercial building inspection or appraisal.

* As mentioned in #5 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received. In cases where an agent is representing multiple entities, written acknowledgement/permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.

Send Expressions of Interest to Government Contact:

NaJeema Randall, USDA Lease Contracting Officer

Email Address:

Najeema.randall@usda.gov

Update #1 · Nov 15, 2024