U. S. Department of Agriculture Seeks to Lease Office and Related Space in Newark, OH

The U.S. Department of Agriculture (USDA) seeks to lease the following space:

LOCATION REQUIREMENTS:

• City, State: Ohio
• County:  Newark

DELINEATED AREA (See attached map for reference)

• Northern: Manning st / 79/ New Haven Avenue/ Buter Road NE
• Eastern: Shawnee Run Stream
• Southern: Licking River
• Western: Northern Fork Licking River

SPACE REQUIREMENTS

• Minimum Usable Square Feet (ABOA):       2,816
• Maximum Usable Square Feet (ABOA):      2,957
• Maximum Rentable Square Feet (RSF):      4,158

SPACE TYPE REQUIRED

• Office and Related Space

PARKING REQUIREMENTS

• Reserved Parking Spaces for Government Vehicles:        2 Reserve Parking Spaces for Government Vehicles
• Reserved Parking Spaces for Visitors:  9 Reserve Parking Spaces for Visitors
• Non-reserved Parking Spaces for Employees (for use at no charge to the Government):                     9 non-Reserve Parking Spaces

TERM REQUIREMENTS:

• Full Term: Up to 20 Years (240 Months)
• Firm Term: 5 years (60 Months)
• Termination Rights: 120 days in whole or in part, after the Firm Term
• Option Term: None

ADDITIONAL REQUIREMENTS:

PARKING:

• Lessor to provide infrastructure for two (2) Government supplied and installed EVSE charging station
• Pull Through Parking for one (1) Semi-Trucks and Farm Trucks with livestock trailers.  Pavement on property should be rated for heavy load to withstand heavy Equipment Semi-Truck and Trailer Usage.
• The parking shall be either on site or publicly located within ¼ walkable mile (1,320 Feet) of the public entrance of the Premises.
• One (1) non- reserve parking spaces shall be large enough to accommodate large, farm-type vehicles with trailers. The parking lot shall have pull-through capabilities and shall not be obstructed by adjacent building/ tenant usage.

OFFERED SPACE:

• The space offered, its location, and its surrounding areas must be compatible with the Government’s intended use.
• Space will not be considered where any living quarters are located within the building.
• Space shall not be located near establishments whose primary operation is the sale of alcoholic beverages, firearms sold/ discharged, or where there are tenants related to drug treatment or detention facilities.
• Subleases are not acceptable.
• First floor space is preferred. Office space must be contiguous, on one floor. If space offered is above the ground level, then at least one (1) accessible elevator will be required.
• The Government will have access to the Space 24-hours a day, 7-days a week. Normal hours of operation are Monday through Friday 6:00 AM – 6:00 PM (excluding Saturdays, Sundays, and Federal Holidays).
• Offered space must meet the Government’s requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.
• A fully serviced lease is required. All services, janitorial services, utilities shall be provided as part of the rental consideration. Offered space shall not be in the 100-year flood

OFFERS DUE DATE:

• Initial Offer Due Date:      April, 30, 2024
• Lease Award Date (Estimated):     TBD

DOCUMENTATION OF OWNERSHIP/ AUTHORIZATION:

• Any submission received without documentation of ownership and/or written authorization to represent owner(s) will not be considered until such time the documentation has been received.  This documentation must be received on or before the due date for Expressions of Interest. In cases where an agent is representing multiple entities, written acknowledgement/ permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.

SAM REQUIREMENTS

• To submit an offer in response to a Request for Lease Proposals (RLP), the offeror must be registered and active in the System for Award Management (SAM) at SAM.gov.  SAM registration will be a minimum requirement to submit a formal proposal in response to the RLP.  It is strongly recommended that potential offerors register, verify, and/or renew their SAM registration on SAM.gov as soon as possible.

Send Offer to Government Contacts:

• Name/Title: Heather Schmitt, Lease Contracting - Heather.Schmitt@usda.gov
• Name/Title: Zisa Lubarov-Walton, Realty Specialist- Zisa.Lubarov-Walton@usda.gov                 

Notice: The Government will not pay for any costs incurred as a result of this advertisement. Respondents are advised that the Government assumes no responsibility to award a lease based upon responses to this advertisement.

Advertisement USDA FPAC-BC                                                                                                                                                         U.S. GOVERNMENT                                                                                                                                                                      Department of Agriculture (USDA) seeks to lease the following space:

NOTICE OF INTENT: The U.S. Government currently occupies office and related space in a building under a lease in Newark OH, that will be expiring.  The Government is considering alternative space if economically advantageous.  In making this determination, the Government will consider, among other things, the availability of alternative space that potentially can satisfy the Government’s requirements, as well as costs likely to be incurred through relocating, such as physical move costs, replication of tenant improvements and telecommunication infrastructure, and non-productive agency downtime.

LOCATION

• State: OHIO
• City: NEWARK
• Delineated Area: See Attached Map:
• Northern: Manning st / 79/ New Haven Avenue/ Buter Road NE
• Eastern: Shawnee Run Stream
• Southern: Licking River
• Western: Northern Fork Licking River

OFFICE DETAILS:

• Minimum Sq. Ft. (ABOA): 2,816
• Maximum Sq. Ft. (ABOA): 2,957
• Not to Exceed RSF: 4,158
• Space Type: Office

PARKING REQUIREMENTS:

• Infrastructure for EV Charging: Lessor to provide infrastructure for two (2) Government supplied and installed EVSE charging stations
• Reserved Surface Parking Spaces (Total): 12 Total Reserved Parking Spaces
• Non-Reserved Surface Parking Spaces Total: 9 Non-Reserved parking spaces
• Pull Through Parking for Semi-Trucks and Trailers

LEASE TERMS:

• Full Term: Up to 20 YEARS (240 Months)
• Firm Term: 5 YEARS (60 Months)
• Termination Rights: 120 Days

ADDITIONAL REQUIREMENTS:

PARKING:

• Lessor to provide infrastructure for two (2) Government supplied and installed EVSE charging stations
• Pull Through Parking for one (1) Semi-Trucks and Farm Trucks with livestock trailers.  Pavement on property should be rated for heavy load to withstand heavy Equipment Semi-Truck and Trailer Usage.
• The parking shall be either on site or publicly located within ¼ walkable mile (1,320 Feet) of the public entrance of the Premises.
• One (1) non- reserve parking spaces shall be large enough to accommodate large, farm-type vehicles with trailers. The parking lot shall have pull-through capabilities and shall not be obstructed by adjacent building/ tenant usage.

OFFERED SPACE:

• The space offered, its location, and its surrounding areas must be compatible with the Government’s intended use.
• Space will not be considered where any living quarters are located within the building.
• Space shall not be located near establishments whose primary operation is the sale of alcoholic beverages, firearms sold/ discharged, or where there are tenants related to drug treatment or detention facilities.
• Subleases are not acceptable.
• First floor space is preferred. Office space must be contiguous, on one floor. If space offered is above the ground level, then at least one (1) accessible elevator will be required.
• The Government will have access to the Space 24-hours a day, 7-days a week. Normal hours of operation are Monday through Friday 6:00 AM – 6:00 PM (excluding Saturdays, Sundays, and Federal Holidays).
• Offered space must meet the Government’s requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.
• A fully serviced lease is required. All services, janitorial services, utilities shall be provided as part of the rental consideration. Offered space shall not be in the 100-year flood

Offered space must meet Government requirements for fire safety, accessibility, seismic, and sustainability standards per the terms of the Lease.  A fully serviced lease is required.  Offered space shall not be in the [1-percent-annual chance (formally 100-year) flood plain.

Entities are advised to familiarize themselves with the telecommunications prohibitions outlined under Section 889 of the FY19 National Defense Authorization Act (NDAA), as implemented by the Federal Acquisition Regulation (FAR).).  For more information, visit: https://acquisition.gov/FAR-Case-2019-009/889_Part_B.

ACTION REQUIRED:

The U.S. Government currently occupies office and related space in a building under a lease in OH, Newark, that will be expiring.  The Government is considering alternative space if economically advantageous.  In making this determination, the Government will consider, among other things, the availability of alternative space that potentially can satisfy the Government’s requirements, as well as costs likely to be incurred through relocating, such as physical move costs, replication of tenant improvements and telecommunication infrastructure, and non-productive agency downtime.

EXPRESSIONS OF INTEREST DUE: DECEMBER 26, 2023 by 5:00pm (ET)

Market Survey (Estimated): Approximately 30 days after Expressions Of Interest Due Date

Occupancy (Estimated): TBD

Note:   Entities not currently registered in the System for Award Management (SAM) at SAM.gov, are advised to start the registration process as soon as possible if intending to submit an offer for possible lease award.

Expressions of Interest shall include the following:

1. If existing building, building name and address, and location of the available space within the Building, along with building site/ lot plans, interior layout drawings/pictures (with dimensions shown) reflecting the Space that is being offered.
2. If new construction, site/aerial plans or building site/lot plans showing the location of the proposal land, along with the parcel number (if part of multiple parcels, all parcel numbers associated with the proposed land).  Adjacent streets showing proposed ingress/egress shall be shown on the plans.
3. Rentable square feet (RSF) and ANSI/BOMA office area (ABOA) square feet to be offered.
4. Date of space availability.
5. If offeror is not the owner of the building, an authorization letter signed by owner to represent owner for property will be required.*
6. Amount of/type of parking available on-site. 
7. Photos of the space or site being submitted, or permission for Market Survey participants to photograph the space or site.
8. For existing buildings, provide information on condition of building systems, roof, foundation, and current floor plan.  Alternatively, provide a copy of a recent commercial building inspection or appraisal.
9. Confirmation that offered space meets or will be made to meet Architectural Barriers Act Accessibility Standards (ABAAS).
10. Confirmation that offered space meets or will be made to meet Seismic Safety Standards, as applicable.
11. Confirmation that offered space meets or will be made to meet Fire Protection & Life Safety Requirements.
12. For new construction or properties requiring expansion of the footprint of the building, confirmation that offered space meets or will be made to meet National Environmental Protection Act of 1969 (NEPA) Requirements.

* As mentioned in #5 above, any submission received without written authorization to represent owner(s) will not be considered until such time the documentation has been received.  In cases where an agent is representing multiple entities, written acknowledgement/permission from each entity to represent multiple interest parties for the same submission must be submitted prior to the Expressions of Interest due date.

Send Expressions of Interest to:

• Name/Title: Heather Schmitt, LCO;  Zisa Lubarov-Walton, Realty Specialist
• Email Address: Heather.Schmitt@USDA.gov;  Zisa.Lubarov-Walton@USDA.gov

Government Contact Information

• Lease Contracting Officer: Heather Schmitt
• Realty Specialist Zisa Lubarov-Walton