U. S. Army War College Education Center (USAHEC) Library Management System
Closed Solicitation Posted
- Solicitation number
- W91QF025Q4005
- Agency
-
MICC Fort Eustis
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Carlisle, Pennsylvania 17013, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Materiel Command Mission and Installation Contracting Command at Fort Eustis is seeking a cloud-based Library Management System (LMS) for the U.S. Army War College Education Center (USAHEC). The solicitation requires a commercial off-the-shelf (COTS) enterprise system capable of managing 265,000 books, periodicals, and over 80 databases to support research and curriculum needs. Key technical requirements include FedRAMP approval, Microsoft 365 and Ezproxy integration, comprehensive metadata management, and robust circulation and patron management features. The evaluation will utilize a full trade-off analysis with three primary factors: Technical, Past Performance, and Price, which will be rated using an adjectival scale from Outstanding to Unacceptable. Vendors must submit electronic quotes via email to Contract Specialist Lori Swade and Contracting Officer William Byrne by April 10, 2025, with a strict 35-page limit across three volumes.
The solicitation does not indicate any specific set-aside designations for this contract. The system implementation is scheduled over a 6-month period, with key phases including onboarding, configuration, testing, training, and go-live. The contract (W91QF025Q4005) appears to be a subscription-based model with a base year and four option years, suggesting a potential five-year total contract duration. Performance requirements include maintaining 99% system availability, providing 12-hour technical support response times, and ensuring daily system backups. The place of performance is located in Carlisle, PA 17013, and the system must support multiple library locations while providing comprehensive research and educational resource access for students, staff, and faculty. While specific dollar amounts are not disclosed, the contract is categorized under NAICS 513210 (Software Publishers) and PSC 7A21 (IT and Telecom - Business Application Software).
Notice text
3 versions
Update #3 · Latest ·
This is a new requirement for USAHEC LMS. This product will provide a property book system for the library that supports the U.S. Army War College.
To supports the USAHEC Library Management System (LMS) by utilizing a enterprise, cloud-based system that maximizes economies of scale. The ILS consolidates multiple library functions, providing inventory control, digital asset management, and access to educational resources for students, staff, and faculty.
Base + 4
Period of Performace is 21 April 2025 - 20 April 2030; dates are subject to change.
Update #2 ·
This is a new requirement for USAHEC LMS. This product will provide a property book system for the library that supports the U.S. Army War College.
To supports the USAHEC Library Management System (LMS) by utilizing a enterprise, cloud-based system that maximizes economies of scale. The ILS consolidates multiple library functions, providing inventory control, digital asset management, and access to educational resources for students, staff, and faculty.
Period of Performace dates are subject to change.
Update #1 ·
This is a new requirement for USAHEC LMS. This product will provide a property book system for the library that supports the U.S. Army War College.
To supports the USAHEC Library Management System (LMS) by utilizing a enterprise, cloud-based system that maximizes economies of scale. The ILS consolidates multiple library functions, providing inventory control, digital asset management, and access to educational resources for students, staff, and faculty.
Files
| File | Type | Posted |
|---|---|---|
| 212-1 and 212-2 FULL TRADEOFF.docx | DOCX document | |
| CLIN Structure.xlsx | XLSX spreadsheet | |
| AHEC ALD LMS PWS FINAL.docx | DOCX document | |
| AHEC ALD LMS PWS.docx | DOCX document |
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