Two-Step Sealed Bid Solicitation: Canned Soup (Condensed Cream of Chicken Soup and Condensed Cream of Mushroom Soup) Step One: Request for Technical Proposals (RFTP)

April 7, 2020

Two-Step Sealed Bid Solicitation:

Canned Soup (Condensed Cream of Chicken Soup and Condensed Cream of Mushroom Soup)

Step One: Request for Technical Proposals (RFTP)

Pursuant to Federal Acquisition Regulation (FAR) 14.5, this document is a Request for Technical Proposals (RFTP), step one of a two-step sealed bid solicitation for the acquisition of canned soup.

Required components of technical proposals are outlined in Part III of this document. Offerors should submit proposals that are acceptable without additional explanation or information. The Government may make a final determination regarding a proposal’s acceptability solely on the basis of the proposal as submitted. Note: The Government may proceed with the second step without requesting further information from any offeror; however, the Government may request additional information from offerors of proposals that it considers reasonably susceptible of being made acceptable.

Each offeror may submit multiple technical proposals, though a maximum of one proposal per offeror may be chosen by the Government for step two of the two-step sealed bid process. Offerors are cautioned against submitting multiple technical proposals that have large differences in prices between them, since step two will be awarded on a low bid basis.

The Government will forward a notice of unacceptability to an offeror when, upon completion of the proposal evaluation, there is a final determination of unacceptability. This will be done in accordance with the dates outlined in Part I below.

In the second step of this two-step sealed bid solicitation process, only bids based upon technical proposals determined to be acceptable will be allowed to place bids.  Bids in the second step will only be accepted electronically through WBSCM. Awards in the second step will be based on lowest price. Each bid in the second step must be based on the bidder’s own technical proposals.

This document is organized into the following parts:

• Part I.    General Information
• Part II.  Contract Terms and Conditions
• Part III. Solicitation Provisions
  1. Requirements of the technical proposal
  2. Evaluation criteria for technical proposal
  3. Additional FAR and AGAR provisions

Part I. General Information

1. Invitation number and date

Acquisition Method:

Description:

Number:

Two-Step Sealed Bid

Canned Soup (Condensed Cream of Mushroom and Condensed Cream of Chicken)    

12-3J14-19-B-0338, 2000006848

Step-one Issue date:                                         April 7, 2020

Technical Proposals due:                                 May 8, 2020, 13:00 Central Time

Notification of Technical Acceptability:            May 15, 2020, Midnight, Central Time

1. Name, address, and telephone number of the Specialist /Contracting Officer

Per the Inquiries provision included in this solicitation, all inquiries and correspondence concerning this solicitation should be submitted in writing to the Agricultural Contracting Specialist, Adrienne Collins.

 

Adrienne Collins, Agricultural Marketing Specialist

Telephone: 202-260-8939

Email: Adrienne.Collins@usda.gov

Kelli Dawkins,

Contracting Officer Telephone: 816-823-1142

Email: Kelli.dawkins.@ams.usda.gov

USDA Agricultural Marketing Service Commodity Procurement Program

1400 Independence Ave SW, Stop 0239

South Building – 3512 S Washington, DC 20250

Hours of business are Monday through Friday except Federal holidays, 6:00 a.m. to 6:00 p.m. Eastern Time.

1. Commodity Specifications / Requirements

The requirements for the canned soup (Condensed Cream of Chicken Soup and Mushroom Soup) being procured can be accessed via the full links:

https://www.ams.usda.gov/sites/default/files/media/CommoditySpecificationforCannedSoupsMarch2020.pdf          

Part II.  Contract terms and conditions

 

Contact terms contained in the AMS Master Solicitation for Commodity Procurements – Domestic Programs (MSCP-D) dated October 1, 2019, are incorporated by reference. The MSCP is available online at https://www.ams.usda.gov/sites/default/files/media/MSCP.pdf..

Part III.  Solicitation Provisions

 

Solicitation provisions contained in the AMS Master Solicitation for Commodity Procurements – Domestic Programs (MSCP-D) dated October 1, 2019, are incorporated by reference.

1. Requirements of the technical proposal.

IMPORTANT: Technical proposals shall not include prices or pricing information. Contents of technical proposals:

1. 1. A narrative (not to exceed two pages) on the offeror’s experience with producing a canned soup (Condensed cream of Chicken Soup and Condensed cream of Mushroom Soup) commercial product, and that product’s past performance (acceptability in the marketplace).
   2. A sample prototype for the canned soup (Condensed cream of Chicken and Condensed cream of Mushroom Soup) that offeror will deliver under the USDA contract, if awarded. The sample shall be delivered/mailed directly to AMS at no expense to the Government.
   3. For Cream of Mushroom Soup only: vendors that have been previously approved do not need to be re-approved. A sample is only needed from vendors who have not yet been approved to supply Cream of Mushroom Soup.
       
       

Sample prototype shall include: A PDF of the commercial label. A nutrient analysis, a copy of the nutrition facts panel, ingredients statement, allergen declaration (if applicable) and instructions for preparation of the sample for testing. Samples, certificate, and analyses must be marked in such a way as to clearly link the specific sample product to its supporting documentation (e.g., lot number/code).

Sample prototype will be used for taste and packaging evaluation purposes.

The samples must be labeled with the following statement: “SAMPLES SUBMITTED UNDER SOLICITATION 2000006848 FOR EVALUATION BY THE AMS, CP STAFF.”

Technical proposals and product samples must be delivered by express

service—

            Attn: Rick Peterson (2 samples)

USDA

1420 W. Abingdon Drive #414

Alexandria, VA 22314

Attn: Allison Tancig (2 samples)

USDA, AMS, SCI Division

Hunt Valley Prof. Bldg., Suite 213, 9 Schilling Road

Hunt Valley, MD 21031-8604

Attn: David C Jackson (1 sample)

9012 E. 88th Ter

Kansas City, MO 64138

Note: No deviations from approved formulations will be permitted after award.

1. Evaluation criteria, to include all factors and any significant subfactors.

Canned Condensed Cream of Mushroom Soup - sample prototype evaluation in accordance with the subfactors below: Please review the Commodity Specification for Canned Soup for a complete description of the product requirements.

Sample Prototype

Product Characteristics: Examined after opening and heating

Must have the: texture, appearance, color, and flavor typical of condensed cream of mushroom soup.

Product performance

Easy to remove from container, reconstitutes with water with no starchy clumps.

Subfactor 1

Texture

Must have: good mouth feel, mushroom pieces are slightly firm, yet easy to chew.

Subfactor 2

Appearance

Must have: creamy, smooth appearance which is neither excessively thick, or thin and watery, with visible mushroom pieces

Subfactor 3

Color

Must have: beige color typical of commercial reconstituted cream of mushroom soup.

Subfactor 4

Flavor

Must have: mild garlic, mushroom, and other discernible flavoring typical of commercial reconstituted cream of mushroom soup. No scorched, or under cooked flavor.

Canned Condensed Cream of Chicken Soup - sample prototype evaluation in accordance with the subfactors below. Please review the Commodity Specification for Canned Soups for a complete description of the product requirements.

Sample Prototype

Product Characteristics: Examined after opening and heating

Must have the: texture, appearance, color, and flavor typical of condensed cream of chicken soup.

Product performance

Easy to remove from container, reconstitutes with water with no starchy clumps. Must meet Bostwick Consistometer requirements in Commodity Specification for Canned Soups.

Subfactor 1

Texture

Must have good mouth feel, chicken pieces are tender and slightly firm, yet easy to chew.

Subfactor 2

Appearance

Must have creamy, smooth appearance which

is neither excessively thick, or thin and watery,

with some visible chicken pieces

Subfactor 3

Color

Must have a yellow to golden hue typical of commercial reconstituted cream of chicken soup.

Subfactor 4

Flavor

Must have a pleasant chicken flavor which is not overpowered by other spices and flavorings or possess a scorched, or undercooked flavor.

1. Additional FAR and AGAR provisions

 

452.204-70 Inquiries (Feb 1988)

Inquiries and all correspondence concerning this solicitation should be submitted in writing to the

Contracting Officer. Offerors should contact only the Contracting Officer issuing this solicitation about any aspect of this requirement prior to contract award.

52.214-23 Late Submissions, Modifications, Revisions, and Withdrawals of Technical Proposals under Two-Step Sealed Bidding (Nov 1999)

(a) Bidders are responsible for submitting technical proposals, and any modifications or revisions, so as to reach the Government office designated in the request for technical proposals by the time specified in the invitation for bids (IFB). If no time is specified in the IFB, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that bids or revisions are due.

(b)(1) Any technical proposal under step one of two-step sealed bidding, modification, revision, or withdrawal of such proposal received at the Government office designated in the request for technical proposals after the exact time specified for receipt will not be considered unless the Contracting Officer determines that accepting the late technical proposal would not unduly delay the acquisition; and—

1. If it was transmitted through an electronic commerce method authorized by the request for technical proposals, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or
    
2. There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt; or
    
3. It is the only proposal received and it is negotiated under Part 15 of the Federal Acquisition Regulation.
    
   (2) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.
    

1. Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the technical proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.
    
2. If an emergency or unanticipated event interrupts normal Government processes so that technical proposals cannot be received at the Government office designated for receipt of technical proposals by the exact time specified in the request for technical proposals, and urgent Government requirements preclude amendment of the request for technical proposals, the time specified for receipt of technical proposals will be deemed to be extended to the same time of day specified in the request for technical proposals on the first work day on which normal Government processes resume.
    

(e)Technical proposals may be withdrawn by written notice received at any time before the exact time set for receipt of technical proposals. If the request for technical proposals authorizes facsimile technical proposals, they may be withdrawn via facsimile received at any time before the exact time set for receipt of proposals, subject to the conditions specified in the provision at 52.214-31, Facsimile Bids. A technical proposal may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for receipt of technical proposals, the identity of the person requesting withdrawal is established and the person signs a receipt for the technical proposal.

             

     452.219-70 Size Standard and NAICS Code Information (Jan 2005)

The North American Industrial Classification System Code(s) and business size standard(s) describing the products and/or services to be acquired under this solicitation are listed below:

Commodity

NAICS

Code

Small Business Size Standard

Canned Soup (CondensedcCream of Chicken

311421

1,000

The small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 1,000 employees.

Kelli Dawkins,

Contracting Officer, USDA

Agricultural Marketing Service,

Commodity Procurement Program

1400 Independence Ave., SW, Room 3932-S, STOP 0239 Washington, DC 20250

Voice 202.720.4517 Fax 202.720.587

An Equal Opportunity Provider and Employer