Traveler's Checks

Combined Synopsis/Solicitation For Traveler's Checks

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.
This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation No. RFQ 20090128FRJA is being issued as a Request for Quotation.

This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR).

The North American Industry Classification System (NAICS) code is 525990 - Other Financial Vehicles.

Contract items:

The following items and their respective quantities are being procured through this solicitation:

28,600 traveler's checks in the following denominations and quantities:

· $25 x 10,400 units
· $50 x 18,200 units

Description of requirements:

The U.S. Census Bureau requires $1,170,000.00 in traveler's checks in denominations of $25.00 and $50.00, which are to be distributed as follows:

Traveler's checks totaling $180,000 shall be delivered to the Boston Regional Census Center listed (see attachment Combined Synopsis/Solicitation) via next day expedited delivery service:

$180,000 (total face value of traveler's checks for Boston RCC):

2,800 checks x $50 (face value) = $140,000
1,600 checks x $25 (face value) = $ 40,000

Boston RCC Total = $180,000

Traveler's checks totaling $90,000 will be delivered to each of 11 Regional Census Centers (see attachment Combined Synopsis/Solicitation) via next day expedited delivery service:

$90,000 (total face value of traveler's checks per each of 11 RCCs):

1,400 checks x $50 (face value)= $70,000
800 checks x $25 (face value)= $20,000
Each of 11 RCCs Total = $90,000 x 11 RCCs =$990,000

Total face value of required traveler's checks = $1,170,000
Dates and place of delivery and acceptance:

The solicited commercial items are to be delivered via next day expedited delivery service to the Regional Census Centers (RCC) (see attachment Combined Synopsis/Solicitation) within 5 days of the award date. Responsibility for the commercial items will remain with the awardee until the time they are received and accepted by the designated RCC.

Clauses and provisions

The provision at FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition.

In accordance with the provision at FAR 52.212-2, Evaluation-Commercial Items, the following evaluation procedure will be used:

- The Government will award a single purchase-order contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of price.

Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Item with their offer. (Accessible at the FAR site, http://farsite.hill.af.mil)

The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.

The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders-Commercial Items, applies to this acquisition.

For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil.

Date, time and place offers are due:

Quotes are due by 5:00PM EST on Tuesday, February 3, 2009. All questions/inquiries must be submitted to the contract specialist via electronic mail (e-mail) not later than 4:00 PM EST on February 2, 2009. Inquiries submitted via telephone calls will be re-directed to an e-mail submission.

Submit offers or any questions to the attention of Fermaint Rios at fermaint.rios@census.gov . Offerors who fail to complete and submit the requirements above may be considered non-responsive.

The Government contemplates an award of a Firm Fixed Priced single purchase-order contract resulting from this solicitation.

In response to this RFQ, All responsible sources may submit a quotation.

Offerors must be registered with Central Contractor Registration (CCR) at http://www.ccr.gov in order to be considered for award

Submitted quotations shall include any and all administrative fees and delivery fees in addition to the face value of the solicited items.

THE GOVERNMENT KNOWS OF ONLY ONE SOURCE:

American Express Incentive Services, 1400 South Highway Drive Fenton, MO 63099

Interested parties may submit responses that demonstrate their ability to provide services in accordance with this announcement, which will be considered within 3 days of the posting of this notice.

Submit all questions concerning this procurement by e-mail to Fermaint.rios@census.gov. Otherwise, you may contact Fermaint Rios, Contract Specialist, at 301-763-4698.

 

STATEMENT OF WORK

Objective: To acquire $1,170,000 in traveler's checks in the identified denominations and to obtain direct delivery to the designated agents at the specified addresses (see attachment Statement of Work).

Program: The Census Bureau is procuring traveler's checks, which are needed to provide intermittent field employees with a travel advance to complete work duties prior to their first paycheck. The amount advanced will be automatically debited and collected from the employee's first paycheck.

Awardee will provide the following denominations of traveler's checks to the US Census Bureau and will deliver them to the Regional Census Centers listed below via next day expedited delivery service:

$90,000 total face value
1,400 checks x $50 face value = $70,000
800 checks x $25 face value = $20,000
Total for each of 11 RCCs = $90,000 x 11 RCCs = $990,000

$180,000 total face value
2,800 checks x $50 face value = $140,000
1,600 checks x $25 face value = $ 40,000
Total for Boston RCC = $180,000 x 1 RCC = $180,000
Total face value of all checks procured = $1,170,000

The Boston RCC will receive an additional $90,000, which it will disburse to the Puerto Rico area office.