Travel Management Contract
Closed Solicitation Posted
- Solicitation number
- 19KV4225Q0001
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 56151 Travel Agencies
- Place of performance
- Prishtinë 10000 Kosovo
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, specifically the Embassy in Pristina, Kosovo, is seeking a contractor to provide comprehensive travel management services for official domestic and international travel of government employees and their dependents. The solicitation (RFQ number 19KV4225Q0001) is for a one-year base contract with four potential one-year option periods. Prospective offerors must submit their quotations by December 16, 2024, at 3:00 PM local time, and are required to be registered in the System for Award Management (SAM) at the time of proposal submission. The government intends to award the contract to the responsible company submitting the lowest-priced acceptable offer, potentially without further discussions. A pre-quotation conference was held on November 21, 2024, to provide additional information and answer vendor questions, and interested companies were advised to contact the Procurement Office via email for further details.
The solicitation is not set aside for any specific business category and is open to qualified travel agencies. While specific award values were not disclosed, the contract will include transaction fees for air ticket reservations and changes. The place of performance is Pristina, Kosovo, where the selected vendor will be expected to provide an assigned person who will work three days per week at the Embassy. The contractor must comply with government travel programs such as the City Pair Program and the Fly America Act, and will be required to provide management reports and reconcile transportation billings. Offerors must submit multiple documents including the SF-1449, pricing information, representations and certifications, IRS Form W-14, and proof of SAM registration. The contract will involve managing travel services for government employees, with transaction fees potentially quoted in either EUR or USD.
Notice text
Subject: Request for Quotations number 19KV4225Q0001
Enclosed is a Request for Quotations (RFQ) for Travel Management Contract. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on November 21, 2024 @ 10:30 (local time) at the U.S. Embassy Pristina, 4 Korriku # 25, Pristina 10000, Kosovo. Prospective offerors/quoters should contact Procurement Office through email: PristinaProcurement@state.gov for additional information or to arrange entry to the building. Please note that interested companies should submit the request for pre-quotation conference no later than November 20th, 2024.
Quotations are due by December 16, 2024 @ 15:00 local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed for Travel Management Contract – 19KV4225Q0001 to U.S. Embassy Pristina, 4 Korriku # 25, Pristina 10000, Kosovo.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Travel Management Contract | Pre-Solicitation |
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| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Cell Phone Services | Department of State | No set-aside |
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