OPTION - Tractor Maintenance & Repair

AMENDMENT NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 70FBR620Q00000031 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05. The associated North American Industrial Classification System (NAICS) code for this procurement is 811198 with a small business size standard of $7.50M. This requirement is a Local Area Network Set-Aside and only qualified offerors as defined by the Solicitation may submit bids.

The solicitation pricing on www.UnisonMarketplace.com will start on the date this solicitation is posted, and, unless otherwise displayed at www.UnisonMarketplace.com, will end on:

2020-04-02 17:00:00.0 Eastern Time. This time supersedes the Offers Due Time listed above.

FOB Destination shall be in the Statement of Work.

The DHS Federal Emergency Management Agency requires the following items, Meet or Exceed, to the following:
Base Period of Performance: 03/30/2020 - 09/29/2020
LI 001: Cost of part + hourly rate to repair/replace 1 "Air Filter" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 002: Cost of part + hourly rate to repair/replace 1 "Fuel Filter" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 003: Cost of part + hourly rate to repair/replace 1 "Oil Filter" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 004: Cost of part + hourly rate to repair/replace 1 "Motor Oil - 1 quart each" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 005: Cost of part + hourly rate to repair/replace 1 "Grease/Lube - 1 quart each" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 006: Cost of part + hourly rate to repair/replace 1 "Hydraulic Oil Filter (suction side)" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 007: Cost of part + hourly rate to repair/replace 1 "Hydraulic Oil Filter (return side)" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 008: Cost of part + hourly rate to repair/replace 1 "Front PTO Oil - 1 quart each" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 009: Cost of part + hourly rate to repair/replace 1 "Power Steering Oil Filter" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 010: Separate from "cost of part" and "hourly rate of repair" - include cost to perform: preventative inspection of 6 tractors along with associated cost to record and document (outlined in paragraph 3 and 4 in attached SOW), 1, EA;
Option 1 Period of Performance: 09/30/2020 - 03/29/2021
LI 001: Cost of part + hourly rate to repair/replace 1 "Air Filter" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 002: Cost of part + hourly rate to repair/replace 1 "Fuel Filter" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 003: Cost of part + hourly rate to repair/replace 1 "Oil Filter" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 004: Cost of part + hourly rate to repair/replace 1 "Motor Oil - 1 quart each" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 005: Cost of part + hourly rate to repair/replace 1 "Grease/Lube - 1 quart each" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 006: Cost of part + hourly rate to repair/replace 1 "Hydraulic Oil Filter (suction side)" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 007: Cost of part + hourly rate to repair/replace 1 "Hydraulic Oil Filter (return side)" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 008: Cost of part + hourly rate to repair/replace 1 "Front PTO Oil - 1 quart each" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 009: Cost of part + hourly rate to repair/replace 1 "Power Steering Oil Filter" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 010: Separate from "cost of part" and "hourly rate of repair" - include cost to perform: preventative inspection of 6 tractors along with associated cost to record and document., 1, EA;
Option 2 Period of Performance: 03/30/2021 - 09/29/2021
LI 001: Cost of part + hourly rate to repair/replace 1 "Air Filter" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 002: Cost of part + hourly rate to repair/replace 1 "Fuel Filter" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 003: Cost of part + hourly rate to repair/replace 1 "Oil Filter" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 004: Cost of part + hourly rate to repair/replace 1 "Motor Oil - 1 quart each" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 005: Cost of part + hourly rate to repair/replace 1 "Grease/Lube - 1 quart each" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 006: Cost of part + hourly rate to repair/replace 1 "Hydraulic Oil Filter (suction side)" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 007: Cost of part + hourly rate to repair/replace 1 "Hydraulic Oil Filter (return side)" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 008: Cost of part + hourly rate to repair/replace 1 "Front PTO Oil - 1 quart each" as outlined in the attached SOW for specified tractors, 1, LOT;
LI 009: Separate from "cost of part" and "hourly rate of repair" - include cost to perform: preventative inspection of 6 tractors along with associated cost to record and document (outlined in paragraph 3 and 4 in attached SOW), 1, LOT;
LI 010: Separate from "cost of part" and "hourly rate of repair" - include cost to perform: preventative inspection of 6 tractors along with associated cost to record and document., 1, EA;

Solicitation and Buy Attachments

***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.UnisonMarketplace.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.***

For this solicitation, DHS Federal Emergency Management Agency intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, Unison, Inc. Unison Marketplace has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. DHS Federal Emergency Management Agency is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.UnisonMarketplace.com. There is no cost to register, review procurement data or make a bid on www.UnisonMarketplace.com. Offerors that are not currently registered to use www.UnisonMarketplace.com should proceed to www.UnisonMarketplace.com to complete their free registration. Offerors that require special considerations or assistance may contact Marketplace Support at 1.877.933.3243 or via email at marketplacesupport@unisonglobal.com. Offerors may not artificially manipulate the price of a transaction on www.UnisonMarketplace.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.UnisonMarketplace.com process or to collude with the intent or effect of hampering the competitive www.UnisonMarketplace.com process. Should offerors require additional clarification, notify the point of contact or Marketplace Support at 1.877.933.3243 or marketplacesupport@unisonglobal.com.Use of Unison Marketplace: Buyers and Sellers agree to conduct this transaction through Unison Marketplace in compliance with the Unison Marketplace Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.
New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

Bid MUST be good for 30 calendar days after close of Buy.

Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award.

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

Award may be made on an all or none basis. Except for communications conducted for the purpose of minor clarification, the Government intends to evaluate quotes and award a contract with or without informal discussions. Therefore, each initial quotation should contain the offeror’s best terms from a technical capability, and price standpoint. However, the Government reserves the right to conduct informal discussions if it is later determined by the Contracting Officer to be necessary.

This is a 100% Disaster Area Set-Aside for businesses residing and primarily doing business within the Providentially Declared Disaster Area of DR-4332-TX, Hurricane Harvey in one of the Declared Counties listed within the solicitation attached. Further, the local disaster area set-aside must be within a 120-mile radius of the above address.

Aransas, Austin, Bastrop, Bee, Brazoria, Burleson, Caldwell, Calhoun, Chambers, Colorado, Comal, Dallas, DeWitt, Fayette, Fort Bend, Galveston, Goliad, Gonzales, Grimes, Guadalupe, Hardin, Harris, Jackson, Jasper, Jefferson, Jim Wells, Karnes, Kleberg, Lavaca, Lee, Liberty, Madison, Matagorda, Milam, Montgomery, Newton, Nueces, Orange, Polk, Refugio, Sabine, San Augustine, San Jacinto, San Patricio, Tarrant, Travis, Tyler, Victoria, Walker, Waller, Washington, Wharton ***** See attachments for additional info*****

All information pertinent to this solicitation is contained at Unison Global.

FAR 12.603(c)(2) Streamlined solicitation for commercial items.

                (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.  The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision for services necessary to perform maintenance services as defined in the Statement of Work (SOW). The Contractor shall be responsible for maintaining operational capability for all tractors located at the Beeville, Texas FSA.  This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines.  Registration information can be found at www.sam.gov.  Registration must be “ACTIVE” at the time of award.

                (ii) 70FBR620Q00000031 is the solicitation number and this solicitation is issued as a request for quotation (RFQ).

                (iii)The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04 Dated 1/15/2020 see https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/hsar for clause language.

                (iv) This is a 100% Disaster Area Set-Aside for businesses residing and primarily doing business within the Presidentially Declared Disaster Area of DR-4332-TX, Hurricane Harvey in one of the Declared Counties listed within the solicitation attached.  Further, the local disaster area set-aside must be within a 120-mile radius of the above address.

                (v)See the RFQ attachment for CLIN/pricing structure.

                (vi) Tractor Maintenance is required as stated in the specifications in the attached RFQ and the attached SOW.

                (vii) Date(s) are to be determined based off of date of award.  The base period, option period 1, and option period 2 will be six (6) months each.

*CLINs 0001, 0002, and 0003 (total combined average of 9 maintenance items price provided) will be added together for assessment of the lowest price.  This will be repeated for each of the option periods, see the Price Schedule Table for completion.

Ex. CLIN 0001 Hourly Rate Provided is $50.00, CLIN 0002 Hourly Rate Provided is $100.00, and CLIN 0003 Averaged Price of Maintenance Parts is $20.00, The total price evaluated in this example is $170.00 for the base period.

The place of performance is and within 120-miles of the location:

FEMA Beeville Staging Area

Chase Field

2745 Byrd St. Hangar VF-24

Beeville, TX 78102

                (viii)The provision at 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference.  See the attached solicitation.

                (ix)The provision at 52.212-2, Evaluation-Commercial Items, is applicable in that the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government based on price only.  See the attached solicitation.

                (x)Offerors are to complete the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.  See the attached solicitation.

                (xi)The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and is incorporated by full text.  However, separate invoice instructions with payment details will be provided at time of award.  See the attached solicitation.

                (xii)The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition.  See the attached solicitation.

                (xiii)See the attached solicitation and SOW for additional contract requirement(s) and terms and conditions.  See also the attached excel spreadsheet for providing pricing against CLINs 0003, 1003, and 2003.

                (xiv)The Defense Priorities and Allocations System (DPAS)is not applicable to this solicitation.

                (xv) Questions will be accepted up to March 11, 2020 close of business 5 p.m. Central Daylight Time.  Questions should be emailed to Horacio.Fernandez@fema.dhs.gov.  Phone calls will not be accepted.  Quotations are due by March 20, 2020 5 p.m. Central Daylight Time.  Email quotations to Horacio.Fernandez@fema.dhs.gov. Be sure to include fillable sections of the Solicitation with your quotation.

                (xvi) Horacio Fernandez, contract specialist; horacio.fernandez@fema.dhs.gov; (512) 701-1654 is the primary point of contact.  You may carbon copy Erich Ducote, contracting officer; Erich.Ducote@fema.dhs.gov; (504) 715-6072.