Track Data Management System

       •I.                 INFORMATION

This synopsis is issued in accordance with FAR Part 5.203 in response to the mandatory requirement for a pre-solicitation notification. The purpose of this synopsis is to announce the Federal Railroad Administration's (FRA) intent to issue a solicitation for a total small business set-aside to procure services to maintain the FRA Track Data Management System (TDMS) application and provide data dissemination and data analysis.

As a result of this solicitation, FRA intends to award a Firm Fixed Price (FFP) Contract using procedures in Federal Acquisition Regulation (FAR) Part 13.5, Simplified Procedures for Certain Commercial Items and pursuant to FAR Part 12, Acquisition of Commercial Items.  Additionally, this requirement is set-aside entirely for small businesses. The North American Industry Classification System (NAICS) Code for this procurement is 541519.

The anticipated period of performance will have a base year and four (4) additional one-year option periods. It is anticipated that the final solicitation will be issued on or before May 25, 2016. The estimated total value of this contract is estimated between $3M and $5M. 

•II.               BACKGROUND:

FRA owns a fleet of geometry cars and has been operating, maintaining and managing such cars by contract under Automated Track Inspection Program (ATIP) for more than 30 years. The data collected from those cars between September 21, 1998 and present is stored in the FRA's TDMS.  TDMS has two separate secure websites. The TDMS Web is made available to approximately 130 FRA and state track inspectors, 25 FRA Headquarters employees, and 50 railroad management employees.  TDMS Citrix is a Windows based application hosted to the web with Citrix software. It is made available to up to 10 FRA personnel.

Presently, TDMS consists of a SQL Server relational database containing the following data collected by ATIP from September 1998 through present time:

1) Track Geometry Exceptions

2) Ride Quality Exceptions

3) Rail Profile Exceptions

4) Track attributes, such as switches, milepost, bridges, grade crossings

5) One (1) foot geometry and rail profile measurements

6) Right of way images

7) ATIP supporting information (i.e., railroads, FRA regions, states, counties)

Additionally, the objective of the contract is to provide personnel and equipment to maintain FRA's TDMS application and provide data dissemination and data analysis services.

For general information on ATIP, please review FRA's website which is located at https://www.fra.dot.gov/Page/P0120.

NOTE:

The solicitation will be released electronically via this Government Point of Entry (GPE) otherwise known as Federal Business Opportunities or www.fbo.gov . As such, no written, telephonic or other type of request for an advance copy of the solicitation will be entertained at this time. Potential offerors/vendors are encouraged to register on www.fbo.gov to receive any further information in reference to the subject action inclusive of any announcements, and/or amendments to the solicitation after its release. NO OTHER PROCUREMENT INFORMATION IS AVAILABLE AT THIS TIME. All responsible small businesses are encouraged to submit an offer.