The Solicitation for the Purchase of one (1) forklift

Solicitation for Forklift Procurement

The U.S. Consulate General in Cape Town intends to solicit proposals for the procurement and delivery of one (1) 2-ton forklift for official government use.

Requirement: Purchase of one (1) forklift for U.S. Government use in Cape Town, South Africa

1. Equipment Type

• Forklift, battery operated
• Rated lifting capacity: 2 metric tons (2,000 kg) minimum
• Lift height: at least 4.5 meters (11.5 feet)
• Fork length: 1.2 meters (48 inches)

2. Performance Requirements

• Capable of operating in outdoor environments, including uneven surfaces
• Turning radius suitable for warehouse and loading dock operations
• Equipped with hydraulic lift and tilt functions
• Transmission: automatic or hydrostatic preferred
• Standard pneumatic tires

3. Safety & Compliance

• Roll-over protective structure (ROPS)
• Overhead guard / load backrest extension
• Audible reverse alarm and safety lights
• Compliance with ISO/ANSI forklift safety standards
• Operator adjustable seat with safety belt

4. Accessories & Inclusions

• One (1) operator’s manual in English
• Warranty: minimum 12 months or 1,000 operating hours (whichever comes first)

5. Delivery Requirements

• Delivery location: U.S. Consulate General Cape Town, South Africa
• Delivery timeframe: within 90 days after award
• Supplier must handle all customs clearance and import requirements in South Africa(if applicable).

Contract Details.

The purpose of this Request for Quote (RFQ) is to award a firm-fixed-price purchase order to the responsible offeror whose quote is determined to be technically acceptable and offers the lowest evaluated price, in accordance with FAR 15.101-2, Lowest Price Technically Acceptable Source Selection Process. The Government intends to evaluate proposals and may award without discussions based on initial offers received. However, the Government reserves the right to conduct clarifications or discussions if determined necessary and may establish a competitive range in accordance with FAR 15.306(c). All quotations shall include a complete description of the product offered, all applicable delivery costs, and the estimated delivery timeframe from date of award.

Interested Vendors. All those interested should submit their quotes via email to the Procurement Staff at the U.S. Consulate General in Cape Town to capetown_quotation@state.gov  . Only qualified vendors from whom we’ve received proposals on or before the proposal deadline will be considered.

Payment terms. This procurement will be awarded as a Firm-Fixed-Price (FFP) purchase order in accordance with FAR 16.202-1, Firm-Fixed-Price Contracts. The U.S. Consulate will make no provision for fluctuations in price, labor, materials, shipping costs, or exchange rates after award. Offerors are responsible for incorporating any anticipated increases or market fluctuations into their quoted prices. Payment will be made via EFT into the contractor’s designated bank account within thirty (30) days after delivery of goods/services and receipt of a proper invoice, in accordance with FAR 52.232-25, Prompt Payment. By submitting a quotation, vendors agree to waive any company payment terms that conflict with those of the U.S. Government. Please ensure that the prices quoted in your proposal remain firm and fixed for a minimum period of 30 calendar days from the RFQ closing date. No price adjustments will be accepted during this validity period.

NB!! To facilitate our evaluation process, we kindly request that you submit your quotation as two separate documents:

1. Pricing Proposal – This document should include pricing only
2. Technical Proposal – This document should contain the detailed technical specifications only. Please do not include any pricing information in this document.

Separating the pricing and technical proposals will help ensure an efficient and impartial review process.

Vendor Registration. All offerors must have a current, complete, and Active registration in the U.S. Government's System for Award Management (SAM) at the time of quotation submission, in accordance with FAR 52.204-7. A Unique Entity ID (UEI) alone does not satisfy this requirement. Offerors shall submit with their quotation a screenshot from SAM.gov clearly showing the entity's registration status as "Active" (green status indicator). Failure to maintain an Active SAM registration or provide proof thereof may render the quotation ineligible for award.

Offerors are advised that the attached NDAA Section 889 Representation and Certification is a mandatory part of this solicitation and must be completed and submitted with the quotation. Failure to include the completed representation may render the quotation ineligible for award.

Electronic Submission/Responses. This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.

This requirement is subject to the terms and conditions contained in the attached document titled "Purchase Order Clauses – Warehouse Forklift," which incorporates the applicable Federal Acquisition Regulation (FAR) and Department of State Acquisition Regulation (DOSAR) clauses. These clauses, together with all other applicable U.S. Government laws, regulations, and policies governing overseas acquisitions, are incorporated into and form part of this purchase order.