The purpose of this posting is to CLARIFY that quotes are due by 4PM CST on 26 FEB 09. All other terms and conditions included in the posted solicitation remain the same.

Question 27:


If a team of partners is formed to respond to this solicitation, can all of the past performance questionnaires be sent all at once with a cover letter?

Response: If some form of teaming/partnering arrangement is being proposed, past performance questionnaires should be sent in as they become available using proper cover/reference (i.e. submitting on behalf of firm XYZ), versus all being submitted at once.

Question 28: Does the contractor or the government pay for contractor personnel travel, lodging and per diem? For example for line item 0002, 0003 etc. should I include travel expenses for my personnel or will they eventually be reimbursed by at the government rate indicated by line item 0012?

Response: All reasonable, allowable, and allocable travel expenses incurred under the awarded contract will be reimbursed in accordance with FAR 31.205-46. Which in turn means the contractor pays first and the Government will reimburse the contractor


***Other clarifications***

The firm fixed price quoted for any noted CLINS reserved for instruction of sessions, should not include travel expenses as part of the quoted firm fixed price.

CLINS 0012 and 1009 (travel for FY09 and FY10 sessions of instruction) should not be priced as part of the contractors submitted quote. Estimated funds for these CLINS will be funded by the Government at contract award. The awarded contractor will then be reimbursed as stated in the response for question 28.

Travel costs for CLIN 0001(Huntsville, AL instructor meeting) shall be priced as part of the contractors submitted quote. Travel expenses for this item will be firm fixed price and not cost reimbursable like travel CLINS 0012 and 1009.

Question 17: Is there a vendor currently providing this course?

Response: No.


Question 18: Has this course been offered and for how long?

Response: This is the first time this course has been offered. It will contain some content similar to that from a previous course.

Question 19: Is there a workbook that already exists or does the Army want a firm to recreate or develop the course?


Response: There is no current workbook; per the solicitation the vendor shall develop all materials to be used for this course(except those provided by the Government).


Question 20: If there is an incumbent, are they a small business as the solicitation requires?


Response: There is not an incumbent.


Question 21: Please clarify, does USACE want a finished workbook prior to granting a contract or the SOI, ILP, etc.?

Response: Drafts of items should be brought to the post-award meeting; no finished items are required prior to contract award.


Question 22: If there is an incumbent, is USACE pleased with the vendor, but must re-bid based on FAR regulations?

Response: There is not an incumbent.


Question 23: What is the name of the current and/or past vendor for Leading in a Learning Organization listed in the Purple Book?


Response: There is no current or past vendor for this course. Course 034 is a new course.


Question 24: What is the amount of the contract awarded for the course and the duration of the contract?

Response: This is a new course; no contract has been awarded for this course in the past.

Question 25: Please give specifics as to what goes with CLIN 0011; Manpower Reporting Requirement

Response:The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report contractor manpower information (including subcontractor manpower information) required for performance of this contract. The contractor shall submit all the information required in the format specified at the following web address:

http://cmra.army.mil/default.aspx
The required information includes:
(1) Contract Number
(2) Delivery Order Number (if applicable)
(3) Task Order Number (if applicable)
(4) Requiring Activity Unit Identification Code (UIC)
(5) Command
(6) Contractor Contact Information
(7) Federal Service Code (FSC)
(8) Direct Labor Hours
(9) Direct Labor Dollars
(10) Location Information (where contractor and subcontractors (if applicable) performed the services



Question 26: Do we need to sign the 1449 for amendment 01 and submit it with the proposal.


Response: Vendors shall return the completed form 1449 from amendment one along with their submission response and not the 1449 from the initial solicitation.
.

Other clarifications:
**The following items listed under paragraph 6.0 of the Performance Work Statement (Government Furnished Materials and Equipment) will be provided at the post-award meeting:
6.6 Materials about Good to Great (per Jim Collins)
6.7 Information about Army Transformation **

Question 9: What is meant by the phrase FY2009 PROSPECT course and the Purple Book?

Response: FY2009 notates fiscal year 2009, which is the period from 01 October 2008 to 30 September 2009. PROSPECT (Proponent Sponsored Engineer Corps Training) refers to any course, seminar, or workshop offered by the ULC (United States Army Corps of Engineers Learning Center). The Purple Book is a compilation book(now mostly available in electronic format) that is a schedule of ULC's class sessions/offerings.

Question 10: With regard to PAST PERFORMANCE RISK ASSESSMENT QUESTIONNAIRE, is the first section (Part 1) supposed to refer to the work done for the client whom the questionnaire will be distributed to, or is it to identify this bid info?

Response: Part 1 refers to work done for the client whom the questionnaire is being distributed to and not information pertaining to this specific solicitation.

Question 11: Do the CLIN responses (pp. 28-36 of the RFQ) count against the overall page limit (30 pages) for the proposal?

Response: CLIN responses do not count again the overall page limitation.

Question 12: Can resumes be in standard format without double-spacing?

Response: Resumes can be in standard format but should adhere to the space and font guidelines in the addendum to FAR 52.212-1.


Question 13: Having final drafts of the visual aids and student workbooks/manuals seems slightly premature; can outlines of the visual aids and student workbooks be submitted at the post award meeting versus the final drafts?

Response: The schedule of instruction, instructor lesson plan, and student manual/workbook are interrelated documents. It was requested that the final drafts of each document be delivered at the post award meeting because during the post award meeting, the awardee and the government will discuss the submitted items and any needed changes. It is important that the submitted documents be as close as possible to the intended final version (versus merely an outline) because schedules may not permit numerous exchanges between the awardee and the government to finalize the submitted documents before the start of the first session.

Question 14: Can you explain what/who Gallup is and how it relates to the project?

Response: The Gallup Organization (most well known for the Gallup Poll) in this context uses an inventory called StrengthsFinder to assess traits of individuals. Students in this course complete that inventory in advance of the session they will attend. A consultant from Gallup conducts the second day of each session and, among other things, discusses how each students traits (often called strengths) might be used if forming a leadership style.

Question 15: In box 17a. of form 1449, what does the ODE portion of the box refer to? Where would I find the applicable code to enter into that box? Also, I am assuming that form 1449 should be printed, filled in and scanned back into the electronic bid. Is that how you would like bidders to handle this form?

Response: In accordance with addendum FAR 52.212-1 of the issued solicitation, quoters should complete blocks 12, 17a, and 30a, b, and c of the SF 1449 and submit all applicable pages using one of the authorized methods of submission listed: standard mail, email, or hand delivery. The code portion is not applicable at this point in time.

Question 16: In the pricing section, items 0001, 0012 and 1009 ask for travel cost estimates. On page 26, paragraph e it states NO PRICES HAVE TO BE QUOTED FOR THE ESTIMATED TRAVEL CLINS 0012 and 1009; Does this mean that we would only give a travel cost estimate for item 0001, the post award meeting?

Response: The only travel component that requires pricing by vendors is that associated with attending the post award meeting.

Other clarifications:

**Final drafts of the SOI, ILPs, handouts, visual aids, and student workbooks/manuals to be used in conjunction with each session shall be included in the quoted price and delivered at the post award meeting. If any changes are needed to the submitted items, (the completion date for) these changes will be conveyed at the post award meeting. Doing so allows ULC ample time to copy/print all materials and ship them directly to the site of instruction.

**If the proposed instructors have performed under separate contracts for the respective firm, past performance questionnaire should be submitted for at least one contract that each of proposed instructors has performed under.

**The content of each paragraph should be double spaced while each individual paragraph can be separated using single spacing**

Question 1. Will the materials developed under this contract become the property of the Government?

Answer: All developed materials will become the property of the Government. Use of the developed items for other entities or private sectors concerns will be prohibited. Use of these items for governmental entities will be evaluated on a case by case basis by the Contracting Officer, the course manager, and the program manager.

Question 2. Please describe the desired treatment of the copyrighted Good to Great material and its leadership principles in the course

Answer: The Government has already purchased the rights to use this copyrighted material. The treatment of the Good to Great materials will be determined at the two-day post-award meeting. Suggestions and other input from the selected contractor will be welcomed at that time. Unless changed to a telephonic session, this meeting will be held at the Governments facility in Huntsville, AL, however the dates of the meeting are not yet defined. In accordance with the paragraph 3.6 of the Performance Work Statement, the selected contractor will have 5 business days to arrange the post-award meeting.

Question 3. To what degree does the Government expect the materials and content from the Gallup Day to be integrated into the other two and a half days of the course?

Answer: The Governments intent is that the content from the Gallup Development Day be integrated with the rest of the seminar to a significant degree. The selected contractor will be involved to the extent of ensuring that their materials will not be in conflict with the Gallup presentation. This topic will also be addressed at the post-award meeting referenced in item 2.

Question 4. To what degree will the selected contractor be able to assign pre-work and post-work to support achieving the learning objectives of the course?

Answer: The selected contractor will not be able to assign pre-work or post-work to attendees.

Question 5. Is the intent is for one or more Corps of Engineers employees to serve as prospective instructors and observe the delivery of the course, at some point will those individuals either co-facilitate this course with a contractor personnel or deliver the course alone without support of contractor personnel? If yes, please describe the Governments plan for training these prospective employees to guarantee ability to deliver the course successfully to meet the quality expectations of the Government.

Answer: The Government does not intend to have Corps of Engineers employees to co-facilitate the seminar or to deliver the course without the support of contractor personnel, during first year of this contract. Should the option year be exercised, the possibility of co-facilitation is held open.

Question 6. It appears that this course is currently being offered. Does that mean that it is already developed and the ULC is completely overhauling it or is just looking for some tweaking?

Answer: This course is currently not being offered. The Governments intent is to receive a revised course based on the course objectives and Government furnished materials.

Question 7 . Travel and expenses how these will be handled for the contractor?

Answer: The Government does not anticipate any other expenses besides course development, course instruction, travel and per diem. All allowable, reasonable, and substantiated travel expenses will be reimbursed at actual cost in accordance with FAR 31.205-46.

Question 8. What if any expectations for follow up/refresher modules are there?


Answer: The Government does not anticipate any electronic follow-up/refresher modules thus these items are not required to be developed as part of the initial course. In the distant future, if it is determined by the Government that such items are needed, the Government may consider modifying the awarded contract to include development of such items.


*Other clarifications*


" The first hour of the first day is devoted to getting the students registered in good order. The 28 hours for this course is composed of the following: Nineteen hours of instruction by contractor + 8 hours by Gallup + 1 for registration. Both instructors for a session shall be present during the full 28 hours of the seminar.


" Costs for developing and instructing this course will not be kept separate. A firm fixed price will be paid for course development, course instruction, and (if need be) revising the course based on the Governments needs. In addition, the extent of these revisions will likely be limited to no more than twice during the period of the contract

" The government will not require train-the-trainer services from the contractor.

" This seminar is scheduled for FY2009, but no sessions have been conducted before. The ULC has offered and conducted leadership seminars in the past, and this new one retains some similarities with those. Essentially this undertaking should be regarded as developing a new seminar or, at the least, 'completely overhauling' a previous one.

Non-personal services. The Contractor shall furnish all facilities, labor, services, and supplies (not otherwise furnished by the Government) necessary to course development and instructional services for Course 034 for the United States Army Corps of Engineers Learning Center (ULC) in accordance with the Governments requirement. This course is entitled Leading in a Learning Organization which pertains to the Good to Great Principle (which comes from the book by JIM COLLINS). The Contractor shall provide course instruction in various CONUS locations and (if the need arises) possibly OCONUS locations. The first session of instruction is scheduled for 21 April 2009; however the number of sessions per month can vary. North American Industrial Classification System (NAICS) Code 611430 is applicable to this acquisition. Contract award will be made on a Best Value basis. Award of a Firm-Fixed Price (FFP) contract will be made. Services will be solicited and awarded as a Commercial Item using FAR Part 13 Simplified Acquisition Procedures. The proposed award will consist of one base period of performance and up to one optional period of performance. The entire solicitation package will be made available on the Federal Business Opportunities (FedBizOpps) website and the Army Single Face to Industry (ASFI) website. All responsible sources may submit a quote which will be considered by the agency. Requests for copies of the solicitation package by any other means will not be honored. Potential quoters are responsible for monitoring the FedBizOpps and ASFI websites for the solicitation package and any subsequent solicitation amendments. The RFQ will be issued on or about 13 February 2008 and no award is expected to be made until March of 2009. Any parties interested in this requirement are encouraged to register as an interested vendor. Pursuant to FAR 4.1102(a), prospective contractors shall be registered in the Central Contractor Registration (CCR) database prior to award of a contract. Contractors are encouraged to obtain further information on CCR registration at the following website: http://www.ccr.gov/ and to register as an interested vendor. This announcement does not obligate the Government to award a contract nor does it obligate the Government to pay for any bid/proposal preparation costs. Questions may be directed to Chaquandra Wilson, Chaquandra.K.Wilson@usace.army.mil.

W912DY09T0012-EXCHANGES WITH INDUSTRY: In accordance with Federal Acquisition Regulation (FAR) Subpart 15.201, the U.S. Army Corps of Engineers Learning Center (ULC) is posting the attached Performance Work Statement (PWS) to obtain suggestions/comments from prospective offerors on the performance requirements and other terms and conditions in the PWS. THIS NOTICE IS NOT A SYNOPSIS OR SOLICITATION. ANY COMMENTS/SUGGESTIONS SUBMITTED BECOME THE PROPERTY OF THE GOVERNMENT. The Government is not under any obligation to consider or incorporate any information received. This notice is being publicized as part of market research for a proposed course entitled Leading in a Learning Organization.

Any parties who wish to submit feedback shall provide such in writing by 5:00 PM CST on 14 November 2008. All responses should be submitted via email to Contract Specialist Chaquandra Wilson at email address Chaquandra.K.wilson@usace.army.mil and Contracting Officer Diana Rodenas at email address Diana.Rodenas@usace.army.mil.


PERFORMANCE WORK STATEMENT
` 15 August, 2008
1.0 General

1.1 Course Title: Leading in a Learning Organization

1.2 Course Control Number: #034

1.3 Course Length: 28 hours

1.4 Approximate Class Size: 28 (not to exceed 35) students

1.5 Course Dates and Location:

For the base year (FY09):

1.5.1 FY2009 Huntsville, AL 31 Mar 03 Apr 2009
Portland, OR 21-24 Apr 2009
St. Louis, MO 12-15 May 2009
New Orleans, LA 02-09 Jun 2009
Louisville, KY 16-19 Jun 2009
San Diego, CA 14-17 Jul 2009
Albuquerque, NM 28-31 Jul 2009

With option for one additional session during fiscal year 2009. In addition one or more of the scheduled sessions listed may be cancelled at the convenience of the Government.

For option year FY10:

1.5.2 Huntsville, AL 26-29 Jan 2010
Seattle, WA 16-19 Mar 2010
Jacksonville, FL 13-16 Apr 2010
St. Paul, MN 18-21 May 2010

With option for up to four additional sessions
during fiscal year 2010. In addition one or more of
the scheduled sessions listed may be cancelled at
convenience of the Government.



2.0 Course Information

2.1 Purpose: To develop shared understanding of:

" The challenges the Corps organizations are facing today
" Concepts, principles, systems approach in a learning organization
" Organizational transformation to a learning organization - Equipping the Corps of Engineers for implementing 2012
" Roles of leaders and managers
" Strategic and operational leadership
" Disciplined thinking, disciplined decisions
" Personal talents and strengths as they apply to leadership
" How leaders in a learning organization understand the processes necessary for success, and the process for leading organizational change.
" Principals of Good to Great leadership.


2.2 Description:

This requirement represents the FY 2009 PROSPECT course identified in the Purple Book as Leading in a Learning Organization. The course explains the importance of selecting and developing the effective leadership that is required today by the challenges, strategic direction, values and vision of the Corps of Engineers. It will focus on understanding the interrelationships between character, knowledge, skills, individual and organizational learning, and making disciplined decisions.

Course topics include the Strategic Vision for the Corps of Engineers, the Learning Organization, Leadership vs. Management, Talents and Strengths, Being an effective leader, Motivation, Disciplined Thinking, and Disciplined Decisions.

The seminar includes a one-day presentation of the Gallup Leadership Development Day. This presentation is conducted under a separate contract by a consultant from the Gallup Corporation, Inc., and students complete the Gallup StrengthsFinder instrument online as pre-course requirement. This instrument/inventory is the only one that students will complete in connection with the seminar.


3.0 Contractors Requirements and Tasks

3.1 The contractor shall develop the seminar according to government guidance.

3.2 The contractor shall conduct the part of the seminar not presented by the
Gallup Corporation; nineteen hours of instruction.

3.3 The contractor shall provide (other than those provided by the government)
all services, personnel, materials, audio-visual aids and travel and lodging for
contractor personnel.

3.4 The contractor shall provide an instructor team, which shall consist of two
instructors for each session. The schedule is such that two instructor teams
will be required, four instructors in all. One or more prospective instructors
who are Corps of Engineers employees may be present to observe during
any session. Instructors proposed to teach shall be delineated in the
proposal and will be deemed key personnel.

3.5 Both instructors for a session shall be present during the full 28 hours of
The seminar. There shall be one principal instructor and one assistant
Instructor or two instructors qualified as principle instructors.


3.6 The contractor shall initiate, within five (5) working days after contract
award, arrangements for a two-day meeting with the government to
discuss in detail the expected services/supplies to be delivered and the due
dates. The meeting with the Program Manager and the Course Manager will
be held in Huntsville, AL. Contractor representation shall be limited to two
personnel. The government has the option of changing this meeting to a
telephonic meeting, changing the location, or deleting this requirement.

3.7 The contractor shall develop student seminar materials and instructor
teaching materials as specified below. Materials are subject to the approval
of the Program Manager, the Course Manager and the Contracting Officer.

3.7.1 Course materials to be developed include:

- Learning Objectives
- Schedule of Instruction
- Instructors Lesson Plans
- Student Seminar Manual
- Visual Aids (paper copies and actual visual aid)

3.7.1.1 The contractor shall establish learning objectives for the seminar to describe the understanding of complex subjects to be achieved in dialogue during the seminar.



3.7.1.2 The learning objectives shall be established, in
coordination with the Government, at the Post-award meeting
following the contract award. Final approval may be given by the
Government at the Post Award Meeting.

3.7.1.3 The contractor shall develop the Schedule of Instruction (SOI).

3.7.1.3.1 The SOI shall be a chronological listing of the major
subjects to be taught in the seminar and
become the basis for development of other seminar
material. The SOI shall be utilized as the control
document for the actual conduct of the seminar although
the seminar format and reliance on dialogue allows for
flexibility. The class day shall run from 8:00 a.m. until
5:00 pm, Tuesday Thursday, and 8:00 am until 12:00
noon on Friday. A one-hour lunch break will be
scheduled at a logical point in the presentation.


3.7.1.3.2 A draft SOI shall be delivered to the government
at the post award meeting. The SOI will be reviewed.
Any required changes will be incorporated within ten (10) days. Government will approve SOI at the post award meeting or when all changes have been incorporated.

3.7.1.3.3 The approved SOI shall be published as a part of the
student seminar manual and shall not be changed
or deviated from without concurrence of the
government.

3.7.1.4 The contractor shall develop the Instructors' Lesson
Plans (ILPs) as needed.

3.7.1.4.1 The ILPs shall be developed from the approved SOI.

3.7.1.4.2 The ILPs shall serve as the instructors primary guide
for topic sequencing, objective accomplishment, and
presentation detail during the conduct of the training
course.

3.7.1.4.3 The ILPs shall include sufficient detail to lead an
instructor smoothly and comprehensively through all
portions of each planned presentation without any
regressions or omissions of any planned information.



3.7.1.4.4 A delivery date for draft and final ILPs will be established at the post-award meeting.

3.7.1.5 The contractor shall develop the student seminar manual and
supporting materials. It is anticipated that the student seminar manual and some of the supporting materials will be on a CD.

3.7.1.5.1 The manual shall supplement the instruction. It shall
provide the student with challenging study materials
designed to enhance understanding. One manual shall
be provided to each student to be used during the
seminar as a study guide and, subsequently, as a
reference manual.

3.7.1.5.2 The manual shall consist of, as a minimum, the
approved schedule of instruction, biographical sketches
of the instructional staff and pertinent technical
references. In addition, at the direction of the
government, some reordering of the manual and
some changes in content shall be made. Handouts,
appendices, guides for in-class group and individual
exercises, etc., used in this seminar are considered to
be a part of the manual.

3.7.1.5.3 Each Day of Learning shall be clearly identified.

3.7.1.5.4 The manual shall not be marked with any
company/corporate logo.

3.7.1.5.5 The government will furnish the student seminar manual
front cover.

3.7.1.5.6 A delivery date for the delivery of draft/final student
manual to the government will be established at the post
award meeting

3.7.1.6 The contractor shall develop audio-visual aids (AVs) and other
materials to reflect updates in seminar content. Materials are subject to the approval of the Program Manager, the Course Manager and the Contracting Officer.

3.7.1.6.1 AVs shall be an extension of the instructors
communication skills, cause direct involvement in the
instruction, and be an aid in teaching the objectives.
PowerPoint slides, in particular, shall not substitute for
thoughtfully designed in-class group and individual
exercises.



3.7.1.6.2 A delivery date for the draft/final AVs shall be
established at the post-award meeting.

3.7.1.6.3 The contractor shall notify the government at the post-
award meeting of AV equipment required in the
classroom.


3.7.2 DELIVERABLES: Delivery dates are to be determined at
the post award meeting.

3.7.2.1 Learning Objectives (Para 3.5.1.1)
3.7.2.2 Schedule of Instruction (Para 3.5.1.2)
3.7.2.3 Instructors Lesson Plans (Para 3.5.1.3)
3.7.2.4 Student training seminar manual (to include supplemental materials)
(Para 3.5.1.4)
3.7.2.5 Audio-Visual Aids (Para 3.5.1.5)

3.7.2.6 Delivery of sessions of the course for approximately twenty-eight (28)
participants per session (not to exceed 35). Each session includes two-and-
a-half days of seminar facilitation by two (2) facilitators, and one day of
attendance and assistance for an additional day of instruction by a Gallup
Corporation, Inc., consultant (under a separate contract to be generated by
the ULC), course administrative tasks and classroom management. (Para
5.0)


4.0 CONTRACTOR REQUIREMENTS.

4.1 The contractor shall provide an instructor team of two for each session.
Instructors proposed to teach shall be delineated in the proposal. The team shall consist of one principal instructor and one assistant instructor. Schedule is such that two teams consisting of two-instructors may be needed. All instructors provided shall meet the following, stated criteria.

4.2 Demonstrated successful experience in developing and implementing
curriculum for moving organizations through a major business
transformation working with leaders at all levels

4.2.1 Principal instructors shall have demonstrated successful
experience during the past five years in addressing/resolving five
or more of the leadership-related topics set forth in paragraphs 2.1
and 2.2 above. This experience should also include demonstrated
knowledge and applied experience in facilitating significant
organizational change.



4.2.2 Assistant instructors should have experience during the past five
years in addressing/resolving four or more of the leadership-
related topics set forth in paragraph 2.1 and 2.2 above. This
experience should include demonstrated knowledge and
applied experience in facilitating significant organizational change.

4.2.3 All instructors shall be familiar with the principles of Good to
4.2.4 Great leadership. http://www.jimcollins.com/
4.2.5 A valid passport will be required for at least one principal and one
assistant instructor in order to teach possible sessions outside the United States.

4.3 Demonstrated experience in engaging adult learners in a participative
learning environment.

4.3.1 Principal instructors should have a minimum of 200 hours of
teaching experience during the past five year in. This teaching
experience shall have involved instructing adult learners in a work-
related rather than an academic setting. It should include
demonstrated experience in teaching working adults representative
of multiple generations, multiple learning styles, and a diversity of
engineering, scientific, and other technical disciplines. Topics
covered in these 200 hours of instruction shall have included five
or more of the topics set forth in paragraph 2.2 above.

4.3.2 Assistant instructors should have a minimum of 150 hours of teaching experience during the past five years. This teaching experience shall have involved instructing adult learners in a work-related rather than an academic setting. Topics covered in these 150 hours of instruction shall have included four or more of the topics set forth in paragraph 2.2 above.



4.4 Demonstrated theoretical and working knowledge and applied
experience in organizational dynamics, and organizational
development.

4.4.1 Principal instructors shall possess a Master's degree from an accredited college or university in public administration, psychology, or organizational development, or with a major area of emphasis which directly relates to four or more of the topics set forth in paragraph 2.2 above. A Baccalaureate degree in a related field plus five years of teaching experience in two or more of the following areas can substituted for a masters degree. Related fields include business, sociology, psychology, or public affairs.

4.4.2 Assistant instructors shall possess demonstrated experience in
facilitating significant change in organizations.

5.0 Contractors Administrative Requirements for sessions not in Huntsville

5.1 The contractor shall arrive at the class site the day before the instruction starts
to perform pre-course administrative requirements.

5.1.1 Verify proper classroom set-up and material distribution. Students
shall not receive extra copies of the manual or supporting materials.

5.2 Administer student registration.

5.2.1 Each student is required to complete the government-furnished
registration form. The contractor shall ensure all necessary
information is entered on the form.



5.2.2 The government shall provide a pre-course roster of students
expected to attend. This roster may be incomplete or otherwise
inaccurate. At the beginning of the class the contractor shall
circulate the roster among the students for verification. Students
are to confirm that they are present as indicated on the form or, if their names are not on the roster, add their names and organizations in a blank space provided on the form. The contractor shall cross off names of any students whose names are on the form but who are not in attendance. Students in attendance are to ensure that the name on the roster is as they want it to appear on the course-completion certificate. The contractor shall then fax the updated form to the Course Manager (the government shall provide that fax number).

5.3 Sign training forms.

5.3.1 Some students may need to take a signed training form, typically a SF- 182, back to his/her organization. On the last day of the class the principal instructor shall sign a copy of the form as completed and give it back to the student.

5.4 Prepare certificates of completion. In some instances the government shall
have contracted with the hotel to type/print the names of students on the
course-completion certificates.

5.4.1 In those instances the contractor shall have hotel personnel
type/print the name of each student, as it appears on the
updated roster, on a government-furnished certificate of
completion. The principal instructor shall sign and date each
certificate.

5.4.2 In other instances the government shall print names on
certificates as they appear on the updated pre-course roster and
have them delivered to the contractor before the last day of class.

5.6 Administer classroom management

5.6.1 The contractor shall ensure that all students are accounted for
during class hours. If required, contractor shall counsel students
regarding tardiness, inattentiveness, or lapses of courtesy during
class activities. Repetitive offenders shall be brought to the
attention of the government by calling 256-895-7450 or
256-895-7453 for instructions.



5.7 Administer the end-of-course evaluation.

5.7.1 Each student is required to complete a government-furnished end-
of-course evaluation. The contractor shall ensure that all required
student personnel information is entered on the evaluation form.
The contractor shall return the original completed course evaluation
forms to the USACE Learning Center.

5.8 Present certificates of completion.

5.8.1 The contractor shall present a certificate to each student meeting
the completion requirements.

5.8.2 For completion of the course a student must attend a minimum of
80% of class time and must be present at the end of the class. Any
absences must be excused absences. Typical examples of excused
absences are illness and emergencies. Early departures for airline
flights are not excused absences. A student's failure to comply
with any of the above will result in the certificate being withheld
and forwarded to the USACE Learning Center. When a certificate
is withheld and forwarded to the USACE Learning Center, a brief
explanation of the circumstances shall accompany it. If the
contractor is unsure whether or not to issue a completion
certificate, the principal instructor should call 256-895-7450 or
256-895-7453 for clarification.

5.9 Ensure the return of equipment and documents to the USACE Learning
Center.

5.9.1 On the morning of the last day of class, schedule a pickup of
equipment and other materials in accordance with the instructions
provided.

5.9.2. After the session ends, pack equipment, registration forms, class
rosters, signed training forms, completed evaluation forms, and
surplus manuals and other instructional materials. Affix a return
address label (provided) to each box. Failure to return excess
material may result in payment being withheld.

5.9.3 Inform the hotel POC of the time of the scheduled pickup, and give
that POC the waybill (provided).



6.0 Government Furnished Materials and Equipment

6.1 The government will provide background information on course concepts.

6.2 The government will provide adequate classroom space to accommodate
students, instructors, and presentation materials.

6.3 The government will provide PROSPECT registration forms evaluation forms, and certificates.

6.4 The government will reproduce/duplicate instructional materials
for each participant and have those materials delivered to the session site.

6.5 The government will provide such audio-visual equipment (laptop, in-focus
projector, etc.), as may be determined at the post-award meeting to be
needed.

6.6 Materials about Good to Great (per Jim Collins)

6.7 Information about Army Transformation