Temperature Monitoring System: Naval Hospital Jacksonville, FL
Cancelled Solicitation Posted
- Solicitation number
- HT940626Temp
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Jacksonville, Florida 32214, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency Healthcare Contracting Division - Southeast is procuring preventative and corrective maintenance services for Rees Scientific Corporation Temperature Monitoring Systems at Naval Hospital Jacksonville, Florida, and six associated branch health and veterinary clinics. This solicitation is structured as a Request for Quote (RFQ) for commercial items under a sole source procurement authority (FAR 13.106-1(b)(1)), with the government indicating its intent to award directly to Rees Scientific Corporation based on the specialized and proprietary nature of the equipment. The contractor must be an OEM-Certified Service Provider with legal access to Rees Scientific software licenses and qualified to perform calibration, certification, software updates, component replacements, and corrective maintenance on a minimum of 140 temperature and humidity sensors to ensure proper environmental controls in operating rooms, sterilization storage areas, and refrigerated storage for lab samples and medications. While this is technically not a competitive procurement, the government will consider all quotes received prior to the closing deadline of January 6, 2026. There are no specific published evaluation criteria beyond contractor qualifications, as the solicitation is structured as a sole source award to the incumbent contractor.
This procurement carries no small business or other set-aside designations and represents a continuation of previous contract N6890821P0032 held by Rees Scientific Corporation (located at 1007 Whitehead Road, Ewing, New Jersey 08638). The contract is structured as a firm fixed price purchase order with a 12-month base period running from January 15, 2026 through January 14, 2027, with four additional optional 12-month renewal periods potentially extending through January 14, 2031. Specific award values or budget ranges are not disclosed in the solicitation notice. The contractor must provide 24/7 technical support, schedule maintenance at least 10 business days in advance, and submit detailed service reports within three business days of completion. All work will be performed at Naval Hospital Jacksonville, Florida (32214), with services required to maintain all equipment within original manufacturer specifications and full compliance with U.S., state, and local regulations.
Notice text
2 versions
Update #2 · Latest ·
Combined Synopsis - Amendment 01
The Combined synopsis/solicitation has been amended to incorporate the previous contract number and incumbent information.
Previous Contract Information: N6890821P0032, REES Scientific Corporation
1007 Whitehead Road Ext STE 1
Ewing, NJ 08638
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are not being requested, and a written solicitation will not be issued.
The Defense Health Agency Healthcare Contracting Division - Southeast (DHA HCD- Southeast) intends to award a firm fixed price, sole source purchase order to Rees Scientific Corporation located at 1007 Whitehead Road Trenton, NJ 08638 for preventative and corrective maintenance of the Rees Scientific Corporation Temperature Monitoring System. The statutory authority for the sole source procurement of these supplies and services is Federal Acquisition Regulation (FAR) 13.106-1(b)(1), Soliciting from a Single Source, which states, “For purchases not exceeding the Simplified Acquisition Threshold (SAT), (i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available.” This notice is not a request for competitive proposals. However, the Government will consider all quotes received prior to the closing date and time of this solicitation. The solicitation number is HT940626Temp. This announcement is issued as a Request for Quote (RFQ).
Naval Hospital Jacksonville, FL and, five (5) associated branch health clinics and two (2) veterinary clinics have areas and equipment that must maintain specific temperature and humidity levels to ensure the proper environment for operating room procedures, storage of sterilized equipment for surgical procedures, storage of refrigerated lab samples, medications and immunizations. The temperature monitoring system requires calibration, certification and preventive maintenance to be conducted annually by personnel who are trained and certified on the existing REES Temperature Monitoring System installed throughout the enterprise. The temperature monitoring system requires corrective maintenance to be conducted on an as needed basis by personnel who are trained and certified on the existing REES Temperature Monitoring System installed.
The Contractor shall maintain the equipment within the original equipment manufacturers (OEM)specifications, in accordance with the newest US, State, and Local law and regulations, Defense Health Agency (DHA) regulations and manufacturer’s specifications. When product recalls or upgrades are necessary to maintain the equipment in service within the original manufacturer’s specifications, the Contractor shall obtain and install same.
Contractor will perform preventative maintenance services, scheduled and unscheduled in accordance with the Performance Work Statement (PWS).
Contract Line-Item Structure (CLINS)
Description Quantity Unit of Measure Price
0001 Rees Maintenance Services 1 Job
1001 Rees Maintenance Services 1 Job
2001 Rees Maintenance Services 1 Job
3001 Rees Maintenance Services 1 Job
4001 Rees Maintenance Services 1 Job
5001 Rees Maintenance Services 1 Job
Period of Performance:
Base Period: 15 January 2026- 14 January 2027
Option Period I: 15 January 2027 – 14 January 2028
Option Period II: 15 January 2028 – 14 January 2029
Option Period III: 15 January 2029 – 14 January 2030
Option Period IV: 15 January 2030 – 14 January 2031
52.217-8 (6-month extension) Option Period V: 15 January 2031 – 14 June 2031
Place of Performance: Naval Hospital Jacksonville, Florida. Enterprise, with locations in Jacksonville, FL, Key West, FL, and Albany, GA
Clauses and Provisions: The provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition. The following addenda have been attached to this provision: None.
The provision at FAR 52.212-2, Evaluation - Commercial Items, is applicable to this acquisition. The specific evaluation criteria to be included in paragraph (a) of that provision are as follows: N/A
Offerors shall include a completed copy of the provision at FAR 52.212-3 (with its Alternate I), Offeror Representations with its offer
The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda has been attached to this clause: None.
The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items and the selected clauses listed in DFARS 212.301 Solicitation provisions and Contract Clauses for the Acquisition of Commercial Items, applies to this acquisition. The following additional FAR/DFARS clauses cited in this clause are applicable:
- 52.204-10, REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS (OCT 2018)
- 52.209-6, PROTECTING THE GOVERNMENT’ INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (NOV 2021)
- 52.222-26, EQUAL OPPORTUNITY (SEP 2016)
- 52.222-50, COMBATING TRAFFICKING IN PERSONS (NOV 2021)
- 52.222-54, EMPLOYMENT ELIGIBILITY VERIFICATION (NOV 2021)
- 52.223-18, ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (AUG 2011)
- 52.225-13, RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN 2008) NOTE: The following additional contract requirement(s) or terms and conditions apply (full text of all FAR/DFARS clauses that contain fill-in information, as well as all local clauses, can be found in the attached Provisions and Clauses Full-Text document)
- 52.204-7, SYSTEM FOR AWARD MANAGEMENT (OCT 2018)
- 52.204-16, COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)
- 52.204-24, REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)
- 52.252-1, PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
- 52.204-13, SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)
- 52.204-18, COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)
- 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)
- 52.204-20, PREDECESSOR OF OFFEROR (AUG 2020)
- 52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (NOV 2021)
- 52.247-34, F.O.B. DESTINATION (NOV 1991)
- 52.252-2, CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
52.217-5 Evaluation of Options.
52.217-8 Option to Extend Services
52.217-9 Option to Extend the Term of the Contract
252.203-7000, REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP 2011)
252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OFWHISTLEBLOWER RIGHTS (SEP 2013)
252.204-7000, DISCLOSURE OF INFORMATION (OCT 2016)
252.204-7003 CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992)
252.204-7012, SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING (OCT 2016)
252.232-7003, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (JUN 2012)
252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS
Contract Financing: The Government is contemplating a Commercial, Firm Fixed Price (FFP) Contract type for this requirement under the FAR Part 13 Simplified Acquisition Procedures (SAP). In accordance with FAR 32.003, contract financing cannot be provided for this acquisition.
Questions: Regarding this solicitation, questions shall be submitted via email to Contract Specialist, April Gillespie, email: april.m.gillespie2.civ@health.mil and Contracting Officer, Andrea Giuliano, email: andrea.l.giuliano.civ@health.mil no later than 5 January 2026 by 12:00 P.M, Eastern Standard Time. Please reference this solicitation number on your correspondence and in the Subject line of your email.
Offers shall be submitted to:
Contract Specialist, April Gillespie, email: april.m.gillespie2.civ@health.mil and Contracting Officer, Andrea Giuliano, email: andrea.l.giuliano.civ@health.mil
By 12:00 P.M EST on 6 January 2026.
Attachment 1: Performance Work Statement
Attachment 2: Exhibit 1
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are not being requested, and a written solicitation will not be issued.
The Defense Health Agency Healthcare Contracting Division - Southeast (DHA HCD- Southeast) intends to award a firm fixed price, sole source purchase order to Rees Scientific Corporation located at 1007 Whitehead Road Trenton, NJ 08638 for preventative and corrective maintenance of the Rees Scientific Corporation Temperature Monitoring System. The statutory authority for the sole source procurement of these supplies and services is Federal Acquisition Regulation (FAR) 13.106-1(b)(1), Soliciting from a Single Source, which states, “For purchases not exceeding the Simplified Acquisition Threshold (SAT), (i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available.” This notice is not a request for competitive proposals. However, the Government will consider all quotes received prior to the closing date and time of this solicitation. The solicitation number is HT940626Temp. This announcement is issued as a Request for Quote (RFQ).
Naval Hospital Jacksonville, FL and, five (5) associated branch health clinics and two (2) veterinary clinics have areas and equipment that must maintain specific temperature and humidity levels to ensure the proper environment for operating room procedures, storage of sterilized equipment for surgical procedures, storage of refrigerated lab samples, medications and immunizations. The temperature monitoring system requires calibration, certification and preventive maintenance to be conducted annually by personnel who are trained and certified on the existing REES Temperature Monitoring System installed throughout the enterprise. The temperature monitoring system requires corrective maintenance to be conducted on an as needed basis by personnel who are trained and certified on the existing REES Temperature Monitoring System installed.
The Contractor shall maintain the equipment within the original equipment manufacturers (OEM)specifications, in accordance with the newest US, State, and Local law and regulations, Defense Health Agency (DHA) regulations and manufacturer’s specifications. When product recalls or upgrades are necessary to maintain the equipment in service within the original manufacturer’s specifications, the Contractor shall obtain and install same.
Contractor will perform preventative maintenance services, scheduled and unscheduled in accordance with the Performance Work Statement (PWS).
Contract Line-Item Structure (CLINS)
Description Quantity Unit of Measure Price
0001 Rees Maintenance Services 1 Job
1001 Rees Maintenance Services 1 Job
2001 Rees Maintenance Services 1 Job
3001 Rees Maintenance Services 1 Job
4001 Rees Maintenance Services 1 Job
5001 Rees Maintenance Services 1 Job
Period of Performance:
Base Period: 15 January 2026- 14 January 2027
Option Period I: 15 January 2027 – 14 January 2028
Option Period II: 15 January 2028 – 14 January 2029
Option Period III: 15 January 2029 – 14 January 2030
Option Period IV: 15 January 2030 – 14 January 2031
52.217-8 (6-month extension) Option Period V: 15 January 2031 – 14 June 2031
Place of Performance: Naval Hospital Jacksonville, Florida. Enterprise, with locations in Jacksonville, FL, Key West, FL, and Albany, GA
Clauses and Provisions: The provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition. The following addenda have been attached to this provision: None.
The provision at FAR 52.212-2, Evaluation - Commercial Items, is applicable to this acquisition. The specific evaluation criteria to be included in paragraph (a) of that provision are as follows: N/A
Offerors shall include a completed copy of the provision at FAR 52.212-3 (with its Alternate I), Offeror Representations with its offer
The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda has been attached to this clause: None.
The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items and the selected clauses listed in DFARS 212.301 Solicitation provisions and Contract Clauses for the Acquisition of Commercial Items, applies to this acquisition. The following additional FAR/DFARS clauses cited in this clause are applicable:
- 52.204-10, REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS (OCT 2018)
- 52.209-6, PROTECTING THE GOVERNMENT’ INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (NOV 2021)
- 52.222-26, EQUAL OPPORTUNITY (SEP 2016)
- 52.222-50, COMBATING TRAFFICKING IN PERSONS (NOV 2021)
- 52.222-54, EMPLOYMENT ELIGIBILITY VERIFICATION (NOV 2021)
- 52.223-18, ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (AUG 2011)
- 52.225-13, RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN 2008) NOTE: The following additional contract requirement(s) or terms and conditions apply (full text of all FAR/DFARS clauses that contain fill-in information, as well as all local clauses, can be found in the attached Provisions and Clauses Full-Text document)
- 52.204-7, SYSTEM FOR AWARD MANAGEMENT (OCT 2018)
- 52.204-16, COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020)
- 52.204-24, REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)
- 52.252-1, PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
- 52.204-13, SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)
- 52.204-18, COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)
- 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)
- 52.204-20, PREDECESSOR OF OFFEROR (AUG 2020)
- 52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (NOV 2021)
- 52.247-34, F.O.B. DESTINATION (NOV 1991)
- 52.252-2, CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
52.217-5 Evaluation of Options.
52.217-8 Option to Extend Services
52.217-9 Option to Extend the Term of the Contract
252.203-7000, REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP 2011)
252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OFWHISTLEBLOWER RIGHTS (SEP 2013)
252.204-7000, DISCLOSURE OF INFORMATION (OCT 2016)
252.204-7003 CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992)
252.204-7012, SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING (OCT 2016)
252.232-7003, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (JUN 2012)
252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS
Contract Financing: The Government is contemplating a Commercial, Firm Fixed Price (FFP) Contract type for this requirement under the FAR Part 13 Simplified Acquisition Procedures (SAP). In accordance with FAR 32.003, contract financing cannot be provided for this acquisition.
Questions: Regarding this solicitation, questions shall be submitted via email to Contract Specialist, April Gillespie, email: april.m.gillespie2.civ@health.mil and Contracting Officer, Andrea Giuliano, email: andrea.l.giuliano.civ@health.mil no later than 5 January 2026 by 12:00 P.M, Eastern Standard Time. Please reference this solicitation number on your correspondence and in the Subject line of your email.
Offers shall be submitted to:
Contract Specialist, April Gillespie, email: april.m.gillespie2.civ@health.mil and Contracting Officer, Andrea Giuliano, email: andrea.l.giuliano.civ@health.mil
By 12:00 P.M EST on 6 January 2026.
Attachment 1: Performance Work Statement
Attachment 2: Exhibit 1
Files
| File | Type | Posted |
|---|---|---|
| FINAL PWS - Temperature Monitoring System NHJ.pdf | ||
| Technical Exhibit 1.docx | DOCX document |
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