Telepone system maintenance

   
This is a combined synopsis/solicitation to award a Firm Fixed Price contract for Telephone System Maintenance. The Department of Housing and Urban Development (New York) is seeking vendors who are able to provide Telephone System Maintenance for its New York City and Newark, New Jersey offices.
Request for Proposal R-NYC-00945 is in accordance with FAR Subpart 12.6-Streamlined Procedures for Evaluation and Solicitation for Commercial Items. This is a solicitation for Telephone System Maintenance. This announcement incorporates FAR provisions and clauses in effect through FAC 2005-48, effective January 31, 2011. NAICS Code 811213 and the business size standard is $10.0 million. This solicitation is a full and Open.
PERFORMANCE PERIOD

This contract will have a basic performance period of one (1) year plus a one (1) 12 month option period. Total length of the contract, including the option periods, shall not exceed two (2) years from date of contract award. This contract shall be effective on 8 April 2011 or date of award, which ever is later.

CENTRAL CONTRACTOR REGISTRATION: The Government requires that all contractors doing business with this office be registered with the Central Contractor Registry (CCR). No award can be made to a company not registered in CCR. For additional information and to register in CCR, please access the following web site: http://www.ccr.gov. In order to register, all firms must have a Dunn & Bradstreet Number. A Dunn & Bradstreet number may be acquired free of charge by contacting Dunn & Bradstreet on-line at https://www.dnb.com/product/eupdate/requestOptions.html or by phone at (800) 333-0505. Contractors should submit their Certification and Representations using the Online Representations and Certifications (ORCA) at https://orca.bpn.gov/.

SET ASIDE: This solicitation is full and open; the associated NAICS code is 811213. The Business Size Standard is $10M. Size standards will be verified prior to making award by the Contracting Officer.

EVLUATION AND AWARD: Award will be made to the offeror determined to be the Best Value to the Government in accordance with FAR 52.212-2 evaluation factors. Evaluation may be made with or without discussions with the offeror(s). Any offer that does not meet the RFP requirements shall be rejected. The following provisions and clauses shall apply to this RFP: FAR 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s): http://www.arnet.gov/far (FAR); FAR 52.212-1 Instructions to Offerors Commercial Items; FAR 52.212-2. EVALUATION COMMERCIAL ITEMS (factors of equal importance): FACTOR 1 - Past Performance: Contractor shall provide a list of three (3) sources/references for completed work in the last five (5) years which are similar in scope, magnitude, relevance and complexity to this requirement. Please provide a POC, telephone number, Contract Number, brief scope of work, total dollar value, and period of performance. The Department of HUD may also contact other sources not listed. FACTOR 2- Price: Award will be made to the offeror who represents the best overall value to the Government. The past performance and price are of equal importance when awarding a contract resulting from this RFP. Vendor may complete and reference the following commercial clauses at the ORCA web site: https://orca.bpn.gov/: FAR 52.212-3 Offeror Representations and Certification-Commercial Items. (Offerors must include a completed copy of the FAR 52.212-3 Offeror Representations and Certification along with his/her proposal); FAR 52.212-4 Contract Terms and Conditions Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes on Executive Orders Commercial Items and in accordance with FAR 12.603(c) (2) (xii) the following provisions under the clause apply (b) (15) thru (22), Service of Protest (Sep 2006). Proposals shall include all information required in FAR 52.212-1, Schedule of Prices Offered, and a completed copy of provision FAR 52-212-3. FAR 52.217-9 Option to Extend the Terms of the Contract (Mar 2000). Interested sources shall submit all price, descriptive literature and technical proposals, to Monique Williams, (Contract Specialist), email: Monique.Williams@hud.gov. Mail proposal to: Department of HUD, ATTN: Monique Williams, 26 Federal Plaza, New York 10278-0068. Please indicate the solicitation number on the outside of your package. Any incomplete responses or responses received after the closing will not be accepted. Faxed copies of proposal package will not be accepted. The coversheet to the proposal shall have the offeror's information. The price and technical proposal shall only have the solicitation number. The offeror's information SHALL NOT appear anywhere on or in the price or technical proposal. Closing date for receipt of proposals is
April 4, 2011 at 2:00 PM Eastern Standard Time.

QUESTIONS: Questions pertaining to the solicitation may be submitted via email or mail, please include the solicitation number on all correspondences. Phone calls will not be accepted. All questions must be in writing and must be received by 30 March 2011, 12:00pm Eastern Standard time

STATEMENT OF WORK: Reference the attached Statement of Work date entitled "Inter-tel Axxess Telephone System."

SCHEDULE: See Statement of Work

PRICE SCHEDULE: See below

CLIN 0001 - MAINT-REP OF COMMUNICATION EQUIPMENT
ANNUAL MAINTENANCE AGREEMENT FOR PREMIUM COVERAGE
OF INTER-TEL AXXESS's Ver. 10.001 SOFTWARE TELEPHONE SYSTEM
IN NEW YORK CITY OFFICE

 

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CLIN 0002- MAINT-REP OF COMMUNICATION EQUIPMENT
ANNUAL MAINTENANCE AGREEMENT FOR PREMIUM COVERAGE
OF INTER-TEL AXXESS's Ver. 10.001 SOFTWARE TELEPHONE SYSTEM
IN NEWARK, NEW YORK OFFICE
 

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TOTAL 

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CLIN 0003- OPTION YEAR 1
ANNUAL MAINTENANCE AGREEMENT FOR PREMIUM COVERAGE
OF INTER-TEL AXXESS's Ver. 10.001 SOFTWARE TELEPHONE SYSTEM
IN NEW YORK CITY OFFICE
 

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CLIN 0004- OPTION YEAR 1
ANNUAL MAINTENANCE AGREEMENT FOR PREMIUM COVERAGE
OF INTER-TEL AXXESS's Ver. 10.001 SOFTWARE TELEPHONE SYSTEM
IN NEWARK, NEW YORK OFFICE

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TOTAL 

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ADDRESSES OF OFFICES:

U.S. Dept of Housing and Urban Development
26 Federal Plaza, Room 35-102
New York, NY 10278

U. S. Dept of Housing and Urban Development
One Newark Center, 13th Floor
Newark, NJ 07102

POC: Point of Contact for this acquisition is Monique Williams, Contracting Specialist, U. S Department of Housing and Urban Development, New York, Phone: 212-542-7315,
E-mail-Monique.Williams@Hud.gov