Telematics Devices and Service on Houston's GSA Vehicles

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COMBINED SYNOPSIS SOLICITATION



This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The government anticipates a single (all or none), firm fixed price awards. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.



Solicitation VA101V-17-Q-0283 is issued as a request for quote (RFQ).



The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-95, effective Jan. 19, 2017.



The combined synopsis/solicitation is set aside for Veteran Owned Small Business concerns only. Only quotes submitted by Veteran Owned Small Business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a Veteran Owned Small Business will not be considered for award. Note that only VA verified VOSBs in the VIP database at the time of contract award will be considered for award and non-VIP verified firms will be considered non-responsive and ineligible for award. The applicable NAICS Code for this solicitation is 334220 and the Small Business Size limitation is 1,250 employees. Offers from VOSB concerns must be registered and verified in the Center for Verification and Evaluation (CVE) Vendor Information Pages (VIP) website at https://www.vip.vetbiz.gov/ at the time and date set for receipt of offers and at the time and date of award to be considered for award. Offers from VOSB concerns that are not registered shall be rejected as non-responsive and shall not be considered for award.



The contractor shall provide all equipment, services, material, tools, labor, facilities transportation and supervision to furnish telematics equipment and monitoring devices and services to the Houston VA Regional Office. The telematics devices are to be installed at an assigned location (or locations), to be pre-determined by the Contractor in the cities where the vehicles are located as in the Statement of Work (SOW).





CLIN

Description

UNIT

Qty

Unit Price

Total Price

0001

Fleet Manager - Telematics Devices

EA

30

$

$

0002

Installation Services

EA

30

$

$

0003

Base Year - GPS tracking with vehicle diagnostics

MO

12

$

$

1001

Option Period One - GPS tracking with vehicle diagnostics

MO

12

$

$

2001

Option Period Two - GPS tracking with vehicle diagnostics

MO

12

$

$

3001

Option Period Three - GPS tracking with vehicle diagnostics

MO

12

$

$

4001

Option Period Four - GPS tracking with vehicle diagnostics

MO

12

$

$



























TOTAL COST OF PROPOSAL:







$



























Description of Requirement



STATEMENT OF WORK



TELEMATICS EQUIPMENT AND MONITORING SERVICES FOR GSA VEHICLES

HOUSTON VA REGIONAL OFFICE (362)



BACKGROUND



This Statement of Work (SOW) is written in order to furnish and install telematics equipment in Government furnished vehicles and to provide monitoring services for these devices. The Department of Veteran Affairs, Houston Regional Office uses a fleet of 30 General Services Administration (GSA) leased Vehicles to conduct its various operations for the Fiduciary Hub. These vehicles are located in multiple States including Arkansas, Louisiana, Oklahoma and Texas. The telematics devices will be installed in the cities where the vehicles are located.





SCOPE



The contractor shall provide all equipment, services, material, tools, labor, facilities transportation and supervision to furnish telematics equipment and monitoring services to the Houston Regional Office (RO). The equipment must be capable of capturing the following data as a minimum:



Speed

Location Data

Idling

Utilization

Maintenance

Fuel Consumption

Emissions Data

GSA Fleet Cars Assigned to Houston VA Regional Office





CITY or ADDRESS



STATE

ZIP CODE

YEAR

MAKE

MODEL

FUEL

Little Rock

AR

72032

2016

FORD

FOCUS

Ethanol (Wet)

Fayetteville

AR

72703

2016

Ford

FOCUS

Ethanol (Wet)

New Orleans

LA

70461

2016

FORD

FOCUS

Ethanol (Wet)

Oklahoma City

OK

73102

2008

DODGE

1500

Gasoline

Dallas

TX

76226

2012

HYUNDAI

SONATA

Hybrid (G and Y)

Amarillo

TX

79106

2016

Chevrolet

Equinox

Ethanol (Wet)

Corpus Christi

TX

78411

2016

FORD

FOCUS

Ethanol (Wet)

Corpus Christi

TX

78415

2016

FORD

FOCUS

Ethanol (Wet)

El Paso

TX

76799

2010

FORD

FUSION

Hybrid (G and Y)

Houston RO - 6900 Almeda Rd, Houston

TX

77030

2016

FORD

FOCUS

Ethanol (Wet)

Houston RO - 6900 Almeda Rd, Houston

TX

77030

2015

HYUNDAI

SONATA

Hybrid (G and Y)

Houston RO - 6900 Almeda Rd, Houston

TX

77030

2015

JEEP

PATRIOT

Gasoline

Houston RO - 6900 Almeda Rd, Houston

TX

77030

2010

FORD

FUSION

Hybrid (G and Y)

Houston RO - 6900 Almeda Rd, Houston

TX

77030

2016

FORD

4500

Diesel

Houston RO - 6900 Almeda Rd, Houston

TX

77030

2011

DODGE

 

Ethanol (Wet)

Houston RO - 6900 Almeda Rd, Houston

TX

77030

2012

DODGE

 

Ethanol (Wet)

Houston RO - 6900 Almeda Rd, Houston

TX

77030

2015

Chevrolet

MALIBU

Gasoline

San Antonio Out-Based Office - 5788 Eckhert Rd, San Antonio

TX.

78240

2015

HYUNDAI

SONATA

Hybrid (G and Y)

San Antonio Out-Based Office - 5788 Eckhert Rd, San Antonio

TX

78259

2016

Ford

FOCUS

Ethanol (Wet)

San Antonio Out-Based Office - 5788 Eckhert Rd, San Antonio

TX

78240

2013

DODGE

 

Ethanol (Wet)

San Antonio Out-Based Office - 5788 Eckhert Rd, San Antonio

TX

78240

2015

Chevrolet

MALIBU

Gasoline

San Antonio Out-Based Office - 5788 Eckhert Rd, San Antonio

TX

78240

2015

Chevrolet

MALIBU

Gasoline

San Antonio Out-Based Office - 5788 Eckhert Rd, San Antonio

TX

78240

2013

DODGE

 

Ethanol (Wet)

San Antonio Out-Based Office - 5788 Eckhert Rd, San Antonio

TX

78240

2015

HYUNDAI

SONATA

Hybrid (G and Y)

San Antonio Out-Based Office - 5788 Eckhert Rd, San Antonio

TX

78240

2012

DODGE

 

Ethanol (Wet)

Waco

TX

76691

2014

HYUNDAI

SONATA

Hybrid (G and Y)

Waco

TX

76711

2016

FORD

FOCUS

Ethanol (Wet)

Waco

TX

75709

2015

HYUNDAI

SONATA

Hybrid (G and Y)

Waco

TX

74401

2016

Chevrolet

MALIBU

Gasoline

Houston RO - 6900 Almeda Rd, Houston

TX

77030

2016

Chevrolet

Equinox

Ethanol (Wet)







The installed equipment shall also possess the capability of being monitored via Contractor supplied computer software of web-based tracking.



The contractor shall furnish and install telematics equipment in the vehicles, and provide monitoring services for each of the vehicles. Monitoring services shall be available to the Government 24 hours/day, 7 days/week.



Installation must be performed by the Contractor or an authorized subcontractor. Installations must take place at an assigned location (or locations), to be pre-determined by the Contractor. All VBA staff assigned to a vehicle must be offered an installation location within 100 miles of the location of the vehicle (see above for list of fleet cars and locations). The Contractor is required to establish installation locations and available dates/times no less than two weeks prior to the anticipated installation date, and shall immediately notify the designated VBA points of contact of said dates/times. VBA points of contact will be required to contact the Contractor to schedule installation. Onsite installation is being requested for the nine (9) vehicles located at the Houston RO, 6900 Almeda Rd, and the eight (8) vehicles located at the San Antonio out-based office, 5788 Eckhert Rd. The contractor shall offer installation services during normal business hours of 0800 1500, Monday through Friday, and VBA staff will be required to bring assigned vehicles to the installation location. The Contractor is to ensure that the telematics devices are shipped directly to the arranged install location



The Contractor shall only contact out-based employees between the hours of 0800 1500, Monday through Friday. Any communications outside of these prescribed times and days of the week are strictly prohibited.



PERIOD OF PERFORMANCE



All telematics devices shall be installed/configured within forty-five (45) days after receipt of award. The period of performance is for a base period of one-year and four one-year option periods.



FEDERAL HOLIDAYS



The contractor shall not be required, nor is authorized to perform any work on the following U.S. Government Federal holidays:

New Year s Day, Martin Luther King Jr s Birthday, Washington s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

Contractor quotes shall include all travel and labor.

Billing: Payment for all services will be made monthly in arrears upon receipt of an itemized invoice containing the following information:

VA Contract Number / Obligation Number

Company Name and Address

Invoice Date

Invoice Number (Note: Each Invoice must have a different Invoice Number)

Dates of Services performed

Description of items/services provided as well as referencing the appropriate Contract Line Item Number (CLIN). This way the proper CLIN can be billed for the invoice.

Name, title and phone number of company point of contact to notify in case of a defective invoice.



Service Contract Labor Wages

This contract incorporates the wages and fringe benefits of the following wage determinations. Information listed below appears in the order of State/County for each city shown above.

A. Service Contract Labor Wages for HOUSTON VA REGIONAL OFFICE

State

City/County

SCA Labor Wages

Occupation

Wage (plus Fringe benefits)

TX

Waco/Falls/McLennan

WD 15-5261 (Rev.-1) 03/14/17

Automotive Worker

$16.74



San Antonio /Atacosa/ Bandera/Bexar/Comal/ Guadalupe/Kendall

WD 15-5253 (Rev.-1) 02/22/17

Automotive Worker

$16.77



El Paso/Hudspeth

WD 15-5229 (Rev.-1) 03/21/17

Automotive Worker

$14.37



Corpus Christi/Aransas/ Nueces/San Patricio

WD 15-5225 (Rev.-1) 02/22/17

Automotive Worker

$16.74



Amarillo/Armstrong/Carson/ Oldham/Potter/Randall

WD 15-5213 (Rev.-1) 03/14/17

Automotive Worker

$18.62



Dallas/Collin/Dallas/Denton/ Ellis/Hunt/Kaufman/Rockwall

WD 15-5227 (Rev.-1) 02/22/17

Automotive Worker

$22.02



Houston/Trinity

WD 15-5283 (Rev.-4) 03/14/17

Automotive Worker

$21.96











LA

New Orleans/Louisiana Parishes of Jefferson /Orleans/Plaquemines/Saint John The Baptist/St Bernard/St Charles/St Tammany

WD 15-5189 (Rev.-4) 03/14/17

Automotive Worker

$17.20











OK

Oklahoma City/ Canadian/ Cleveland/Grady/Lincoln/ Logan/McClain/Oklahoma

WD 15-5315 (Rev.-1) 03/28/17

Automotive Worker

$16.32











AR

Fayettevile/Benton/Madison/Washington

WD 15-5109 (Rev.-2) 12/30/16

Automotive Worker

$14.23



Little Rock/Faulkner/ Lonoke/Perry/Palaski/Saline

WD 15-5117 (Rev.-2) 12/30/16

Automotive Worker

$15.04



The contractor shall pay each employee that performs work under this contract at least the wages indicated on the Wage Determination and the table above, plus fringe benefits. The Government may require submission of payrolls, conduct labor interviews, or perform other investigations to determine that clients are receiving the wages and fringe benefits required under this contract.



Superintendence of Contractor

The contractor shall, at all times and while work is being performed under this contract, provide supervision and superintendence of workers under this contract. The contractor shall also provide superintendence of all prime and subcontractor work performed, regardless of whether or not the subcontractor is providing his or her own superintendence.



Current rules and regulations applicable to the premises, where the work shall be performed, shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, presenting valid identification for entrance, smoking restrictions and any safety procedures as outlined in the site regulations.

The Contractor shall be responsible for the acts and omissions of all its employees and subcontractors, their agents and employees and all other persons performing any of the work under a contract with the Contractor.



Changes

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through actions of parties other than the Contracting Officer shall be borne by the contractor.

vii. Period of Performance: 8/18/2017 to 8/17/2018



viii. FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017), applies to this solicitation. The following provisions and clauses are added as addenda:



52.252-1 Solicitation Provisions Incorporated By Reference (FEB 1998)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

52.204-7 System for Award Management.

52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)

52.204-17 Ownership of Control of Offeror (JUL 2016)

52.204-20 Predecessor of Offeror (APR 2016)

52.204-22 Alternative Line Item Proposal (JAN 2017)

52.209-5 Representation by Corporations Regarding an Unpaid Tax Liability or Felony Conviction Under

Any Federal Law (DEVIATION) MAR 2012)

52.209-7 Information Regarding Responsibility Matters (JUL 2013)

52.212-2 Evaluation-Commercial Items (OCT 2014)

52.216-1 Type of Contract (APR 1984)

52.217-5 Evaluation of Offers (JUL 1990)

52.232-38 Submission of Electronic Funds Transfer Information With Offer (MAY 1999)





VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008)

VAAR 852.273-74 Awards Without Exchanges (JAN 2003)



ix. FAR 52.212-2, Evaluation Commercial Items, applies to this solicitation. Offers will be evaluated on price only.





x. FAR 52.212-3, Offeror Representations and Certifications Commercial Items (JAN 2017) applies to this solicitation. Offerors shall submit a completed copy of FAR 52.212-3 with its Offer.



xi. FAR 52.212-4, Contract Terms and Conditions Commercial Items (JAN 2017) applies to this solicitation. The following provisions and clauses are added as addenda:



52.252-2 Clauses Incorporated By Reference (FEB 1998)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

52.204-18 Commercial and Government Entity Code Maintenance (JULY 2016)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems (JUL 2016)

52.216-27 Single or Multiple Awards (OCT 1995)

52.217-5 Evaluation of Options (JUL 1990)

52.217-8 Option to Extend Services (NOV 1999)

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

The Government may extend the term of this contract by written notice to the Contractor within 15 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

If the Government exercises this option, the extended contract shall be considered to include this option clause.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed Five (5) years.



52.228-5 Insurance Work on a Government Installation (JAN 1997)



(a) Workers compensation and employer s liability. Contractors are required to comply with applicable Federal and State workers compensation and occupational disease statuses. If occupational diseases are not compensable under those statutes, they shall be covered under the employer s liability section of the insurance policy, except when contract operations are so commingled with a contractor s commercial operations that it would not be practical to require this coverage. Employer s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)



(b) General liability.



(1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.



(c) Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200.00 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.



52.232-18 Availability of Funds (APR 1984)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

52.233-1 Disputes (MAY 2014)



VAAR 852.203-70 Commercial Advertising (JAN 2008)

VAAR 852.215-71 VA Notice of Total Veteran-Owned Small Business Set-Aside (DEC 2009)



LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes 852.215-70 Service-Disabled Veteran-Owned Small Business Evaluation Factors. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.



VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2012)

VAAR 852.237-70 Contractor Responsibilities (APR 1984)





xii. 52.212-5, Terms and Conditions Required to Implement Executive Orders Commercial Items (JAN 2017), applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation:



Paragraph b clauses applicable:



(4) 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards (OCT 2015)

(8) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Oct 2015)

(22) 52.219-28 Post-Award Small Business Program Representation (Jul 2013)

(25) 52.222-3 Convict Labor (June 2003)

(26) 52.222-19 Child Labor Cooperation with Authorities and Remedies (OCT 2016)

(27) 52.222-21 Prohibition of Segregated Facilities (APR 2015)

(28) 52.222-26 Equal Opportunity (SEP 2016)

(29) 52.222-35 Equal Opportunity for Veterans (OCT 2015)

(30) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)

(31) 52.222-37 Employment Reports of Veterans (FEB 2016)

(44) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

(51) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

(58) 52.232-3 4 Payment by Electronic Funds Transfer Other Than System for Award Management (Jul 2013)



Paragraph c clauses applicable:



(1) 52.222-41 Service Contract Labor Standards (MAY 2014)

(2) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

(THIS IS NOT A WAGE DETERMINATION)



EMPLOYEE CLASS WAGE + FRINGE BENEFITS

Automotive Tech II - 05070 WG-8



(3) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015)



xiii. N/A



xiv. N/A



xv. Offers are due no later than June 26, 2017 by 5:00 PM Central Standard Time. Offers shall be submitted electronically to email address edward.bradford@va.gov. Only written quotes shall be acceptable and must be received and identified by solicitation #VA101V-17-Q-0283. Vendors bear the burden of ensuring that quotes, and any applicable amendments, are emailed on time. Please complete and submit the Certifications listed in the above viii section along with your quote. Offerors shall ensure the following information is also on their written quote: Unit Price, Extended price, FOB Point, Prompt Payment Terms, Correct Remittance Address, Cage Code, DUNs Number, Tax Identification Number, Full Name and Telephone Number of vendor's point of contact. All pages of the quote must be emailed before the deadline specified in this solicitation. Failure to provide any of this information or providing inadequate or unclear information will result in the quote being rated unsatisfactory and ineligible for award. The vendor must be active in the System for Award Management (SAM) to receive an award.



xvi. For additional information, please contact the Contracting Officer, Edward Bradford via e-mail to edward.bradford@va.gov