Tele-Radiology Archiving Program

1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

1.a. Project Title: Imaging Service Off-Site Film/Records Storage

1.b. Description: VA Long Beach Healthcare System is seeking a contractor to provide storage of Nuclear Medicine, Radiation Oncology films, and patient charts in a NARA certified facility.

1.c. Project Location: Contractor s facility

1.d. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26220Q0015.

1.e. Set Aside: This solicitation is not set aside.

1.f. Applicable NAICS code: 493190, Other Warehousing and Storage

1.g. Small Business Size Standard: $27.5 Million

1.h. Type of Contract: Firm Fixed Price

1.i. Period of Performance: Base Year with Four (4) Option Years

1.j. Wage Determination applicable to this project: SCA WD 2015-5613 revision 13

2. Statement of Work

2.1. Scope. The contractor will be responsible for the safe storage of archived Radiology, Nuclear Medicine, Radiation Oncology films, and patient charts while protecting the integrity of patient information and keeping the film and records from physical deterioration in a NARA compliant facility.

2.2. Specific Tasks.

2.2.a. Store old Radiology, Nuclear Medicine, Radiation Oncology films, and records.

2.2.b. Purge any, and all outdated X-ray films as required by the NARA specified schedule for destruction and disposal of Radiology, Nuclear Medicine, Radiation Oncology films, and records.

2.2.c. Maintain the storage of Asbestos and Agent Orange films as specified by NARA and VA.

2.3. Performance Monitoring.

2.3.a. Contractor must maintain NARA certification for the facility.

2.3.b. Facility POC will monitor storage of digital and physical records.

NARA compliant facility and adhere to National Institute of Standards and Technology Guidelines for Media Sanitation (NIST SP 800-88) as required by the HITECH Act of 2009.

2.4. Security Requirements. Contractor will not have access to VA Systems or VA records.

2.5. Period of Performance. November 1, 2019 to October 31, 2020 as base period with four option years

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-02, dated 5/6/2019. The following provisions and clauses apply to this solicitation and can be found in enclosure 2.

3.a. FAR 52.212-1, Instructions to Offerors Commercial Items

3.b. FAR 52.212-2, Evaluation -- Commercial Items

3.c. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items

3.d. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items

3.e FAR 52.217-8, Option to Extend Services

3.f. FAR 52.217-9, Option to Extend the Term of the Contract

3.g. FAR 52.233-2, Service of Protest

3.h. VAAR 852.233-70, Protest Content/Alternative Dispute Resolution

3.i. VAAR 852.233-71, Alternative Protest Procedure

4. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than 10am PDT Thursday October 24, 2019 to peter.kim33@va.gov. Ensure the following are completed and/or included in the quote packet:

4.3.a. Vendor Information

4.3.b. Acknowledgement of amendments

4.3.c. Concurrence/non-concurrence with solicitation terms, conditions, and provisions

4.3.d. Schedule of services

4.3.e. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items