Technical Library Services

SOURCES SOUGHT SYNOPSIS                                                 

This is a Sources Sought Synopsis (SSS)) for market research purposes issued at Kirtland Air Force Base (KAFB). The purpose of this Sources Sought Synopsis is to determine if there are any businesses capable and interested in performing this effort.  

This is a market research survey to determine the availability and adequacy of potential sources prior to determining an acquisition strategy and contract strategy. There is no solicitation available at this time. Requests for a solicitation will not receive a response. The Air Force is seeking an 8(a) small business. 

Disclaimer:
This SSS is issued solely for informational and planning purposes. It does not constitute a solicitation (Request for Proposal or Request for Quotations) or a promise to issue a solicitation in the future. As stipulated in FAR 15.201(e), responses to this notice are not considered offers, shall not be used as a proposal, and cannot be accepted by the Government to form a binding contract. This SSS does not commit the Government to contract for any service whatsoever. Responders are advised that the Government will not pay for any information or administrative costs incurred in response to this SSS.

Any resulting procurement action will be the subject of a separate, future announcement. The information is provided for discussion purposes and any potential strategy for this acquisition may change prior to any solicitation release.

Purpose:

The information received will be utilized by the Air Force in developing its acquisition strategy.  Any proprietary information that is submitted may be used as a general concept but specific information will be safeguarded as proprietary, if so marked and clearly identified in accordance with the applicable Government regulations. The Government requests that non-proprietary information be submitted in response to this SSS. However, should proprietary information be submitted, it should be marked “PROPRIETARY,” and will be handled accordingly. The Government shall not be liable for or suffer any consequential damages for any proprietary information not properly identified.

The information in this notice is based on current information available. This information is subject to change and is not binding to the Government. Updated information will be provided in future announcements, if applicable and posted electronically on the Federal Business Opportunities website at www.fbo.gov. Responses to this Sources Sought may or may not be returned. Not responding to this Sources Sought does not preclude participation in any future solicitation, if one if issued.

ATTENTION: Contractor must be registered with Central Contractor Registration to be eligible for contact award or payment from any DOD activity. Information on registration and annual confirmation requirements may be obtained via the Internet at http://www.SAM.gov or by calling 1-866-606-8220.

Note: An Ombudsman has been appointed to hear concerns from offerors or potential offerors during the proposal development phase of this acquisition. Before consulting the Ombudsman concerned parties should first address their concerns, issues, disagreements, and/or recommendation to the Contracting Officer listed below for resolution. The purpose of the Ombudsman is not to diminish the authority of the program director or contracting officer, but to communicate contractor concerns, issues, disagreements, and recommendations to the appropriate government personnel. When requested, the Ombudsman will maintain strict confidentiality as to source of the concern. The Ombudsman does not participate in the evaluation of proposals or in the source selection process. Interested parties are invited to email the AFRL Ombudsman, Director of Contracting, HQ AFRL/PK. The AFRL Alternate Ombudsman is the Deputy Director of Contracting, HQ AFRL/PK. Please send an email to afrl.pk.workflow@us.af.mil.

Interested persons may identify their interest and capability by responding to the SSS. This notice of intent is not a request for competitive proposals. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. Specifications, plans, or drawings relating to the procurement described are incomplete or not available and cannot be furnished by the Government.

The proposed acquisition is expected to be a Firm Fixed Price (FFP) "C" type contract for a total of five (5) years (Period of Performance 2023 – 2028) using FAR Part 19 and 12 contracting procedures. The Contractor shall provide all personnel, supervision, program management, and services necessary to perform a wide range of technical library support services to the Phillips Research Site (PRS), its operating locations, and its partners, Air Force Research Laboratory (AFRL), Kirtland Air Force Base (KAFB), New Mexico, as defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract. Contractor tasks include task and project and process management, administration, collection development and maintenance support, reference, secondary research, circulation, interlibrary loan, outreach, customer services, education support, video, archiving, and cataloging

Program Requirements:

Noun – Research Library

Application – On Site support at Kirtland AFB, NM

NAICS – 519120

Required Information:

The focus of this Sources Sought Synopsis is to provide technical support in a Research Library for the United States Air Force. Interested sources must have the ability to perform all functions stated within the PWS.

Response submittals should be limited to ten pages and provide the following information for your company and for any teaming or joint venture partners:

a) Name of company/Address

b) CAGE Code

c) Unique Entity Identifier

d) Point of contact

e) Phone number

f) Email address

g) Web page URL

h) Size of Business (i.e. Small Disadvantaged Business, 8(a) concern, Minority-Owned Business), size relative to NAICS code 519120 (Small Business size standard $18.5M)

i)  U.S. or Foreign-Owned entity

Capabilities:

1. Provide your company’s past experience on previous efforts similar in complexity to this requirement.  Include Government contract history, including contract numbers, a brief description of the work performed, period of performance, agency/organization supported and individual point of contact (Contracting Officer or Program Manager).
2. Documentation regarding capabilities and qualifications for Research Libraries listed in the PWS.
3. Rough Order of Magnitude (ROM) estimate the performance period stated in the SSS
4. Provide a brief description of your Quality Management Control Program
5. The Government is contemplating a minimum phase-in time of 30 days for the work included in the planned procurement. Would you consider this an adequate amount of time? If not, what period of time would you recommend and what is your recommendation based on?

Commerciality Questions:

a)  Are there established catalogs or market prices for this service requirement?

b)  If you offer this service to both U.S. Government and commercial customers, is the same workforce used for both the U.S. Government and general public?

c)  Are your remanufacture processes/services offered to both U.S. Government and commercial customers under similar terms and conditions?  Briefly describe any differences.

d)  Provide any recommendations and/or concerns

Respond (along with any supporting documentation) with SUBJECT FA9451-23-S-PRTLS directly to:

Amanda.McGovern.1@us.af.mil

Primary Point of Contact:

Amanda M. McGovern

Contracting Officer

Phone:  505-853-4654

Contracting Office Address:

AFRL/RDKT

3550 Aberdeen Ave SE

Kirtland AFB, NM  87117-5776