Tax consultancy services for Locally Employed Staff

The U.S. Department of State's Embassy Kigali is soliciting offers from qualified, independent tax consulting firms to provide comprehensive tax advisory and payroll compliance services for locally employed staff in Rwanda. Key services include bi-weekly gross-to-net salary calculations, monthly tax and statutory filing preparation and submission, and ongoing advisory support to ensure compliance with Rwandan tax, labor, and social security laws. The contractor must demonstrate professional competence, relevant experience providing payroll tax services in Rwanda, and the ability to safeguard sensitive employee information while coordinating closely with Embassy Human Resources and Financial Management offices as well as host-country authorities including the Rwanda Revenue Authority and Rwanda Social Security Board. Award will be made to the responsible offeror whose offer represents the best value to the U.S. Government based on lowest price for acceptable, responsible quoters with demonstrated compliance to all RFQ terms, technical qualifications, and contractor responsibility factors. The solicitation deadline for quotation submissions is February 24, 2026, with the RFQ having been posted on February 10, 2026.

This procurement carries no set-aside designation and does not identify any current contractors or incumbents. The contract will be structured as a firm fixed-price arrangement for a one-year base period with two optional one-year renewals, with pricing submitted on a monthly basis for two employee population brackets: 100-200 employees and 201-250 employees. The specific contract value or budget range is not disclosed in the solicitation notice. Performance services will be conducted on a bi-weekly payroll cycle with tax payments remitted within three business days of calculation, and the contractor must generate monthly reports and end-of-year tax certificates. All work will be performed in Kigali, Rwanda, with coordination extending to the Department of State's Bureau of the Comptroller and Global Financial Services in Bangkok as required.