Table & Chairs Rentals (Airshow 2025)
Closed Solicitation Posted
- Solicitation number
- FA468625Q0023
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 532289 All Other Consumer Goods Rental
- Place of performance
- Beale AFB, California 95903, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Combat Command is seeking a small business contractor to provide table and chair rentals for the 2025 Beale Air & Space Expo, Legacy of Reconnaissance Air Show at Beale Air Force Base, California. The solicitation (FA468625Q0023) requires a comprehensive rental package for a Distinguished Visitor (DV) area, including various tables, chairs, linens, fans, and fire safety equipment. Contractors must deliver and set up the equipment by June 6, 2025, at 9:00 AM and remove all items by 7:00 AM on June 9, 2025. The evaluation will be based on technical acceptability and lowest price, with proposals due by April 14, 2025, at 4:30 PM PST. Offerors must submit their technical and price volumes via email to the contracting officer Teresa Perez and contract specialist Kyle Kline.
The contract is a 100% small business set-aside with a NAICS code of 532289 and a small business dollar threshold of $12.5 million. The rental requirements include 26 60" round tables, 11 36" cocktail tables, 212 white cushioned folding chairs, 4 fans, 29 6'x2.5' rectangular tables, 305 regular metal folding chairs, and 26 8'x2.5' rectangular tables, along with associated table linens. The performance period spans from June 1-9, 2025, with the actual air show taking place on June 7-8, 2025. Contractors must comply with base security requirements, including background checks and entry procedures, and provide adequate insurance for the equipment. The place of performance is Beale Air Force Base in California, and the contract will require precise setup and coordination to accommodate distinguished visitors during the air show.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
2. FA468625Q0023 is issued as an RFQ.
3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03
4. This will be solicited as a Set-Aside Status: 100% Small Business set-aside, with an associated NAICS code 532289 All Other Consumer Goods Rental and a small business dollar number of S12.5M.
5. A list of line item number(s) and items, quantities, and units of measure are as follows.
6. The offeror shall provide delivery and pick-up of rental tables, chairs and set-up/ tear-down services for a large Distinguished Visitor (DV) area (Attachment 1- Proposed DV Tent Layout) for the execution of the 2025 Beale Air & Space Expo, Legacy of Reconnaissance Air Show, and adhere to the standards in this Statement of Work (SOW). The Air Show 2025 will take place on 7 – 8 June 2025 and the tables and chairs will need to be in place 6 June 2025 at Beale AFB, California. The offeror shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to and from the location required to accomplish this work unless otherwise stated herein.
7. Place of Contract Performance: Beale AFB, CA
Period of Performance: 1 June – 9 June 2025.
8. The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.
9. A statement regarding the applicability of the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services. Reference Attachment 1 - FA468625Q0023.
10. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.
11. The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
12. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services.
13. RFQ Important deadlines:
Proposal Due Date. Technical, and Price Volumes shall be submitted via e-mail to the point of contacts listed below by the due date Wedensday 14 May 2025 @ 4:30 PM PST. Late proposals will be processed in accordance with FAR 52.212-1(f), "Late submissions, modifications, revisions, and withdrawals of offers."
It is the offeror’s responsibility to confirm receipt of all submissions.
14. Government Points of Contact:
Teresa Perez, Contracting Officer
Email: teresa.perez.9@us.af.mil
A1C Kyle Kline, Contract Specialist
Email: kyle.kline.2@us.af.mil
Please see attached document file names below for Solicitation # FA468625Q0023 (Found under
Attachment 1 - FA468625Q0023
Attachment 2 - SOW-Table & Chairs (Airshow 2025)Final_Dated 6 May
Attachment 3 - WD 2015-5659 Rev 22
Update #1 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
2. FA468625Q0023 is issued as an RFQ.
3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03
4. This will be solicited as a Set-Aside Status: 100% Small Business set-aside, with an associated NAICS code 532289 All Other Consumer Goods Rental and a small business dollar number of S12.5M.
5. A list of line item number(s) and items, quantities, and units of measure are as follows.
6. The offeror shall provide delivery and pick-up of rental tables, chairs and set-up/ tear-down services for a large Distinguished Visitor (DV) area (Attachment 1- Proposed DV Tent Layout) for the execution of the 2025 Beale Air & Space Expo, Legacy of Reconnaissance Air Show, and adhere to the standards in this Statement of Work (SOW). The Air Show 2025 will take place on 7 – 8 June 2025 and the tables and chairs will need to be in place 6 June 2025 at Beale AFB, California. The offeror shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to and from the location required to accomplish this work unless otherwise stated herein.
7. Place of Contract Performance: Beale AFB, CA
Period of Performance: 1 June – 9 June 2025.
8. The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.
9. A statement regarding the applicability of the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services. Reference Attachment 1 - FA468625Q0023.
10. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.
11. The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
12. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services.
13. RFQ Important deadlines:
Proposal Due Date. Technical, and Price Volumes shall be submitted via e-mail to the point of contacts listed below by the due date Wedensday 14 April 2025 @ 4:30 PM PST. Late proposals will be processed in accordance with FAR 52.212-1(f), "Late submissions, modifications, revisions, and withdrawals of offers."
It is the offeror’s responsibility to confirm receipt of all submissions.
14. Government Points of Contact:
Teresa Perez, Contracting Officer
Email: teresa.perez.9@us.af.mil
A1C Kyle Kline, Contract Specialist
Email: kyle.kline.2@us.af.mil
Please see attached document file names below for Solicitation # FA468625Q0023 (Found under
Attachment 1 - FA468625Q0023
Attachment 2 - SOW-Table & Chairs (Airshow 2025)Final_Dated 6 May
Attachment 3 - WD 2015-5659 Rev 22
Files
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