Synopsis: IDC for CL22333005 (Cooler, Lubricating)

RESPONSE DATE:  Quotes are due prior to the Closing Date and Time specified on Page 1 of the Solicitation/Request for Quote (RFQ).

The solicitation will be available on the Internet at http://www.dibbs.bsm.dla.mil on or about its estimated issue date of 12/08/2023.  Due to system constraints, it may take as long as three business days from the stated issue date for the solicitation to post to DIBBS.

The solicitation is for a long term (up to 5 years) Indefinite Delivery Contract (IDC) issued under FAR Part 13.5 Simplified Procedures for Certain Commercial Items.

DESCRIPTION: 

    NSN(s):
-    CLIN 0001: 2930011687911
-    CLIN 0002: 2930014332550
-    CLIN 0003: 2930015667785

    Item Description:

-
*** LTC PID Packaging Consolidated Text ***
-
PLEASE SEE GLOSSARY AT THE END OF THE DOCUMENT FOR FULL TEXT OF THE ITEM DESCRIPTION
AND PACKAGING REFERENCE NUMBERS CALLED OUT FOR EACH NSN.

NSN:2930011687911

     COOLER, LUBRICATING.
     REFERENCE NUMBER:RP001
     REFERENCE NUMBER:RQ032
     REFERENCE NUMBER:RA001
     REFERENCE NUMBER:RQ009
     REFERENCE NUMBER:RQ011
     FIRST ARTICLE TESTING 1.  FIRST ARTICLE APPROVAL-CONTRACTOR TESTING:
      First Article Approval- Contractor Testing shall be performed in
     accordance with drawing 12340185 and QAP 12340185.  Samples shall be as
     follows: PN,,Nomenclature,,FAT Samples,,Consumed in Testing 12340185,,
     Cooler, Dual Oil,,,,2,,,,1 2.  For the purpose of clarification of this
     document, the terminology "First Article" shall replace "INITIAL
     PRODUCTION INSPECTION" in all applicable specifications, documents
     and/or drawings referenced herein. 3. The First Article Test Report
     (FATR) shall be compiled by the contractor in the contractor's own
     format.  The FATR shall document the results of all inspections and
     tests (including supplier and vendor inspection records and
     certifications, when applicable).  The FATR shall include actual
     inspections and test results to include all measurements, recorded test
     data, and certifications (as applicable) keyed to each drawing,
     specification, SQAP, QAR, QAP requirement and identified as such.  The
     FATR shall contain sufficient narrative content, technical data,
     illustrations or photographic evidence, and an objective determination
     by the contractor to allow the designated Government representative to
     determine that the First Article Test was successfully completed.
     REFERENCE NUMBER:CS120
     REFERENCE NUMBER:RQ001
     REFERENCE NUMBER:ZD073

     CRITICAL APPLICATION ITEM

     AM GENERAL LLC 34623 P/N 12340185
     ADAMS THERMAL SYSTEMS INC 47NR0 P/N 12340185

     IAW BASIC DRAWING NR 19207 12340185
     REVISION NR F   DTD 06/22/2022
     PART PIECE NUMBER:

     IAW REFERENCE QAP 19207 12340185
     REVISION NR C   DTD 05/30/2008
     PART PIECE NUMBER:

     IAW REFERENCE DRAWING NR 19207 12340185
     REVISION NR     DTD 07/16/2021
     PART PIECE NUMBER:

     IAW REFERENCE DRAWING NR 19207 11687911
     REVISION NR D   DTD 07/06/1994
     PART PIECE NUMBER:

     IAW REFERENCE QAP 19207 12340185
     REVISION NR C   DTD 05/30/2008
     PART PIECE NUMBER:

     PREP FOR DELIVERY

     LINE ITEM 00001 TYPE OF COVERAGE: DLA DIRECT, CONUS

     PKGING DATA - MIL-STD-2073-1E
     QUP:001  PRES MTHD:ZZ  CLNG/DRY:Z  PRESV MAT:ZZ
     WRAP MAT:ZZ  CUSH/DUNN MAT:ZZ  CUSH/DUNN THKNESS:Z
     UNIT CONT:D3  OPI:A
     INTRMDTE CONT:ZZ  INTRMDTE CONT QTY:ZZZ
     PACK CODE:U
     MARKING SHALL BE IN ACCORDANCE WITH MIL-STD-129.
     SPECIAL MARKING CODE:ZZ -ZZ Special Requirements

     PALLETIZATION SHALL BE IN ACCORDANCE WITH RP001: DLA PACKAGING
      REQUIREMENTS FOR PROCUREMENT

     SPI AK11687911 Rev D applies.  MIL-P-116 is now MIL-STD-2073-1

NSN: 2930014332550

     COOLER, LUBRICATING OIL, ENGINE. (OIL COOLER ASSEMBLY)
     REFERENCE NUMBER:RQ032

     REFERENCE NUMBER:RP001

     REFERENCE NUMBER:RA001

     REFERENCE NUMBER:RQ001

     REFERENCE NUMBER:RQ002

     REFERENCE NUMBER:RQ009

     REFERENCE NUMBER:RQ011

     REFERENCE NUMBER:RQ016

     REFERENCE NUMBER:CS120

     REFERENCE NUMBER:ZD080

     REFERENCE NUMBER:ZL009

     REFERENCE NUMBER:ZD073

     CRITICAL APPLICATION ITEM

     ADAMS THERMAL SYSTEMS INC 47NR0 P/N 19913

     IAW BASIC DRAWING NR 19207 12469370
     REVISION NR C   DTD 06/30/2022
     PART PIECE NUMBER:

     IAW REFERENCE DRAWING NR 19207 12469370
     REVISION NR     DTD 05/18/2023
     PART PIECE NUMBER:

     IAW REFERENCE DRAWING NR 47NR0 AK14332550
     REVISION NR A   DTD 12/15/2022
     PART PIECE NUMBER:

     PREP FOR DELIVERY

     LINE ITEM 00002 TYPE OF COVERAGE: DLA DIRECT, CONUS

     PKGING DATA - MIL-STD-2073-1E
     QUP:001  PRES MTHD:ZZ  CLNG/DRY:Z  PRESV MAT:ZZ
     WRAP MAT:ZZ  CUSH/DUNN MAT:ZZ  CUSH/DUNN THKNESS:Z
     UNIT CONT:ZZ  OPI:A
     INTRMDTE CONT:ZZ  INTRMDTE CONT QTY:ZZZ
     PACK CODE:U
     MARKING SHALL BE IN ACCORDANCE WITH MIL-STD-129.
     SPECIAL MARKING CODE:ZZ -ZZ Special Requirements

     PALLETIZATION SHALL BE IN ACCORDANCE WITH RP001: DLA PACKAGING
      REQUIREMENTS FOR PROCUREMENT

     PACKAGING AND PRESERVATION SHALL BE IN ACCORDANCE WITH SPECIAL PACKAGING
     INSTRUCTIONS SPI: AK14332550 DATED 12/15/2022

NSN: 2930015667785

     COOLER, LUBRICATING OIL, ENGINE.
     REFERENCE NUMBER:RP001
     REFERENCE NUMBER:RA001
     REFERENCE NUMBER:RQ011
     REFERENCE NUMBER:CA060
     REFERENCE NUMBER:ZD073

     CRITICAL APPLICATION ITEM

     ADAMS THERMAL SYSTEMS INC 47NR0 P/N 21721
     AM GENERAL LLC 34623 P/N 6038409

     PREP FOR DELIVERY

     LINE ITEM 00003 TYPE OF COVERAGE: DLA DIRECT, CONUS

     PKGING DATA - MIL-STD-2073-1E
     QUP:001  PRES MTHD:10  CLNG/DRY:1  PRESV MAT:00
     WRAP MAT:00  CUSH/DUNN MAT:GA  CUSH/DUNN THKNESS:H
     UNIT CONT:E8  OPI:M
     PACK CODE:U
     MARKING SHALL BE IN ACCORDANCE WITH MIL-STD-129.
     SPECIAL MARKING CODE:00 -00 No special marking

     PALLETIZATION SHALL BE IN ACCORDANCE WITH RP001: DLA PACKAGING
      REQUIREMENTS FOR PROCUREMENT

     PACKAGING INSTRUCTIONS:
     ITEM IS TO BE FULLY BLOCKED AND BRACED WITHIN UNIT PACKAGE IN ORDER TO
     MAINTAIN ORIGINAL SHAPE.

     SEAL OR PLUG ALL OPENINGS.

************************************************************************************************************

                                                    GLOSSARY

************************************************************************************************************
PACKAGING TEXT

THE FOLLOWING PARAGRAPH APPLIES TO ALL PACKAGING CALLED OUT IN THIS DOCUMENT:
ITEM DESCRIPTION TEXT

     REFERENCE NUMBER RP001

     RP001: DLA PACKAGING REQUIREMENTS FOR PROCUREMENT

     REFERENCE NUMBER RQ032

     RQ032: EXPORT CONTROL OF TECHNICAL DATA

     This item has technical data some or all of which is subject to
     export-control of either the International Traffic in Arms regulations
     (ITAR) or the Export Administration Regulations (EAR), and cannot be
     exported without prior authorization from either the Department of State
     or the Department of Commerce. Export includes disclosure of technical
     data to foreign persons and nationals whether located in the United
     States or abroad. This requirement applies equally to foreign national
     employees and U.S. companies and their foreign subsidiaries. DFARS
     252.225-7048 is applicable to this data.

     The Defense Logistics Agency (DLA) limits distribution of export-control
     technical data to DLA contractors that have an approved US/Canada Joint
     Certification Program (JCP) certification, have completed the
     Introduction to Proper Handling of DOD Export-Controlled Technical Data
     Training and the DLA Export-Controlled Technical Data Questionnaire
     (both are available at the web address given below), and have been
     approved by the DLA controlling authority to access the
     export-controlled data. Instructions for obtaining access to the
     export-controlled data can be found at:
     https://www.dla.mil/Logistics-Operations/Enhanced-Validation/

     To be eligible for award, offerors and any sources of supply proposed
     for use are required to have an approved JCP certification and have
     been approved by the DLA controlling authority to access
     export-controlled data managed by DLA. DLA will not delay award in
     order for an offeror or its supplier to apply for and receive approval
     by the DLA controlling authority to access the export-controlled data.

     REFERENCE NUMBER RA001

     RA001: THIS DOCUMENT INCORPORATES TECHNICAL AND/OR QUALITY REQUIREMENTS
     (IDENTIFIED BY AN 'R' OR AN 'I' NUMBER) SET FORTH IN FULL TEXT IN THE
     DLA MASTER LIST OF TECHNICAL AND QUALITY REQUIREMENTS FOUND ON THE WEB
     AT:

     http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx

     FOR SIMPLIFIED ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE
     SOLICITATION ISSUE DATE OR THE AWARD DATE CONTROLS.  FOR LARGE
     ACQUISITIONS, THE REVISION OF THE MASTER IN EFFECT ON THE RFP ISSUE DATE
     APPLIES UNLESS A SOLICITATION AMENDMENT INCORPORATES A FOLLOW-ON
     REVISION, IN WHICH CASE THE AMENDMENT DATE CONTROLS.

     REFERENCE NUMBER RQ009

     RQ009: INSPECTION AND ACCEPTANCE AT ORIGIN

     REFERENCE NUMBER RQ011

     RQ011: REMOVAL OF GOVERNMENT IDENTIFICATION FROM NON-ACCEPTED SUPPLIES

     REFERENCE NUMBER CS120

     NOTE:  THE CITED DRAWING IS A SOURCE CONTROLLED
     DRAWING AND AS OF THE DATE OF THIS SOLICITATION
     ONLY THE SOURCE(S) CITED ON THE DRAWING HAVE
     BEEN APPROVED.  EVEN THOUGH SOURCES AND APPROVED
     PART NUMBERS ARE PROVIDED, THE ITEMS
     FURNISHED MUST MEET THE REQUIREMENTS OF THE
     CITED DRAWING.  OFFERORS WHO ARE INTERESTED IN
     QUALIFYING THEIR PRODUCT FOR PURPOSE OF FUTURE
     ACQUISITION MUST CONTACT THE COGNIZANT DESIGN
     ACTIVITY SPECIFIED ON THE SOURCE CONTROLLED
     DRAWING.
     ALSO, MAY INCLUDE ADDITIONAL APPROVED SOURCES
     THAT HAVE NOT BEEN REFLECTED ON THE DRAWING AT
     THIS TIME.

     REFERENCE NUMBER RQ001

     RQ001: TAILORED HIGHER LEVEL CONTRACT QUALITY REQUIREMENTS
     (MANUFACTURERS AND NON-MANUFACTURERS)

     REFERENCE NUMBER ZD073

     THIS ITEM IS IDENTIFIED AS A COMMERCIAL OFF THE SHELF (COTS) ITEM

     REFERENCE NUMBER RQ002

     RQ002: CONFIGURATION CHANGE MANAGEMENT - ENGINEERING CHANGE PROPOSAL
     REQUEST FOR VARIANCE (DEVIATION OR WAIVER)

     REFERENCE NUMBER RQ016

     RQ016: COMPONENT QUALIFIED PRODUCTS LISTS (QPL)/QUALIFIED MANUFACTURERS
     LISTS (QML).  THIS ITEM CONTAINS ONE OR MORE COMPONENTS DEFINED BY A
     SPECIFICATION(S) WITH AN ASSOCIATED QUALIFIED PRODUCTS LIST (QPL) OR
     QUALIFIED MANUFACTURERS LIST (QML).  QUALIFICATION REQUIREMENTS IN
     PROCUREMENT NOTE H02 "COMPONENT QUALIFIED PRODUCTS LIST (QPL)/QUALIFIED
     MANUFACTURERS LIST (QML)" APPLY.

     REFERENCE NUMBER ZD080

     SAMPLING:
     THE SAMPLING METHOD SHALL BE IN ACCORDANCE WITH MIL-STD-1916 OR ASQ
     H1331, TABLE 1 OR A COMPARABLE ZERO BASED SAMPLING PLAN UNLESS OTHERWISE
     SPECIFIED BY THE CONTRACT. IF THE APPLICABLE DRAWING, SPECIFICATION,
     STANDARD, OR QUALITY ASSURANCE PROVISION (QAP) SPECIFIES CRITICAL, MAJOR
     AND/OR MINOR ATTRIBUTES, THEY SHALL BE ASSIGNED VERIFICAITON LEVELS OF
     VII, IV AND II OR AQLS OF 0.1, 1.0 AND 4.0 RESPECTIVELY. UNSPECIFIED
     ATTRIBUTES SHALL BE CONSIDERED AS MAJOR UNLESS SAMPLING PLANS ARE
     SPECIFIED IN APPLICABLE DOCUMENTS. FOR MIL-STD-1916, THE MANUFACTURER
     MAY USE THE ATTRIBUTE OR VARIABLE INSPECTION METHOD AT THEIR OPTION OR
     PER THE CONTRACT. MIL-STD-105/ASQ Z1.4 MAY BE USED TO SET SAMPLE LOT
     SIZE, BUT ACCEPTANCE WOULD BE ZERO NON-CONFORMANCES IN THE SAMPLE LOT
     UNLESS OTHERWISE SPECIFIED IN THE CONTRACT.

     REFERENCE NUMBER ZL009

     The Government reserves the right to make multiple
     awards if, after considering the additional
     administrative costs, it is in the Government’s best
     interest to do so.  If awards will be made to more
     than one source, the offer that represents the best
     value to the Government shall receive not less than
     60% of the total requirement.  Unless an offeror
     submits unit prices for price break ranges, unit
     prices submitted for the total requirement will
     apply to any partial awards.

     REFERENCE NUMBER CA060

     NO DATA IS AVAILABLE.  THE ALTERNATE OFFEROR IS
     REQUIRED TO PROVIDE A COMPLETE DATA PACKAGE
     INCLUDING DATA FOR THE APPROVED AND ALTERNATE
     PART FOR EVALUATION.

    Manufacturer’s Code and Part Number:
-    CLIN 0001: 2930011687911: (CAGE 34623) AM General, LLC., P/N 12340185
-    CLIN 0001: 2930011687911: (CAGE 47NR0) Adams Thermal Systems, Inc., P/N 12340185
-    CLIN 0002: 2930014332550: (CAGE 47NR0) Adams Thermal Systems, Inc., P/N 19913
-    CLIN 0003: 2930015667785: (CAGE 34623) AM General, LLC, P/N 6038409
-    CLIN 0003: 2930015667785: (CAGE 47NR0) Adams Thermal Systems, Inc., P/N 21721

    Specification Number (if applicable):
-    CLIN 0001: 2930011687911: (CAGE 19207), P/N 12340185
-    CLIN 0002: 2930014332550: (CAGE 19207), P/N 12469370

Estimated Annual Quantity:
-    CLIN 0001: 2930011687911: 745 EA
-    CLIN 0002: 2930014332550: 309 EA
-    CLIN 0003: 2930015667785: 217 EA

Unit of Issue: EA

Destination Information: Various DLA Stock Locations

Delivery Schedule:
-    CLIN 0001, 2930011687911: Any quantity within the DO Min (47 EA) and the DO Max (1,118 EA), deliver in 120 days ADO.
-    CLIN 0002, 2930014332550: Any quantity within the DO Min (19 EA) and the DO Max (464 EA), deliver in 90 days ADO.
-    CLIN 0003, 2930015667785: Any quantity within the DO Min (14 EA) and the DO Max (326 EA), deliver in 103 days ADO. 
Various Increments Solicited:
-    CLIN 0001: 2930011687911: from 47 to 1,118
-    CLIN 0002: 2930014332550: from 19 to 464
-    CLIN 0003: 2930015667785: from 14 to 326

All responsible sources may submit an offer/quote which shall be considered.

The solicitation document contains information that has been designated as “Militarily Critical Technical Data.” Only businesses that have been certified by the Department of Defense, United States/Canada Joint Certification Office, and have a valid requirement may have a copy of the solicitation document. All requests for copies of the solicitation document must include a certified copy of DD Form 2345, Militarily Critical Technical Data Agreement. To obtain certification, contact: Commander, Defense Logistics Information Service (DLIS), ATTN: U.S./Canada Joint Certification Office, 74 Washington Avenue North, Battle Creek, MI 49017-3084 or call the DLIS at (800)352-3572. The DLIS United States/Canada Joint Certification Lookup services is available at http://www.dlis.dla.mil/ccal.

This item has technical data some or all of which is subject to export-control of either the International Traffic in Arms regulations (ITAR) or the Export Administration Regulations (EAR) and cannot be exported without prior authorization from either the Department of State or the Department of Commerce. Export includes disclosure of technical data to foreign persons and nationals whether located in the United States or abroad. This requirement applies equally to foreign national employees and U.S. companies and their foreign subsidiaries. DFARS 252.225.7048 is applicable to this data.

The Defense Logistics Agency (DLA) limits distribution of export-control technical data to DLA contractors that have an approved US/Canada Joint Certification Program (JCP) certification, have completed the Introduction to Proper Handling of DOD Export-Controlled Technical Data Training and the DLA Export-Controlled technical Data Questionnaire (both are available at the web address given below), and have been approved by the DLA controlling authority to access the export-controlled data. Instructions for obtaining access to the export-controlled data can be found at: https://www.dla.mil/HQ/LogisticsOperations/EnhancedValidation/

To be eligible for award, offerors and any sources of supply proposed for use are required to have an approved JCP certification and have been approved by the DLA controlling authority to access export-controlled data managed by DLA. DLA will not delay award for an offeror or its supplier to apply for and receive approval by the DLA controlling authority to access the export-controlled data.

Interested parties may obtain copies of Military and Federal Specifications and Standards, Qualified Product Lists, Military Handbooks, and other standardization documents from the DOD Single Stock Point (DODSSP) in Philadelphia, PA. Most documents are available in Adobe PDF format from the ASSIST database, at http://assist.daps.dla.mil/. Users may search for documents using the ASSIST – Quick Search and in most cases, download the documents directly.

Documents not available for downloading from ASSIST can be ordered from the DODSSP using the ASSIST Shopping Wizard, after establishing a DODSSP Customer Account by following the registration procedures or by phoning the DODSSP Special Assistance Desk at (215)697-6396/6257 (DSN: 442-6396/6257).

Users not having access to the Internet may contact the DODSSP Special Assistance Desk at (215)697-6396/6257 (DSN:442-6396/6257) or mail requests to the DODSSP, Bldg. 4/D, 700 Robbins Avenue, Philadelphia, PA, 19111-5094. Patterns, Drawings, Deviations Lists, Purchase Descriptions, etc., are not stocked at the DODSSP.

One or more of the items under this acquisition may be subject to an Agreement on Government Procurement approved and implemented in the United States by the Trade Agreements Act of 1979. All offers shall be in the English language and in U.S. dollars. All interested suppliers may submit an offer.

Award will be made only if the offeror, the product/service or the manufacturer meets qualification requirements at the time of award, in accordance with FAR clause 52.209-1 or 52.209-2. The solicitation identifies the office where additional information can be obtained concerning qualification requirements and is cited in each individual solicitation.

Consolidation Note: This acquisition involves a consolidation of requirements IAW FAR 7.107-2 and has been determined necessary and justified. The determination will be posted with the solicitation IAW FAR 7.107-5(c).

Small Business Size Standard:
-    CLIN 0001: The Small Business size standard for NAICS 333618 is 1,500 employees. 
-    CLIN 0002: The Small Business size standard for NAICS 336310 is 1,000 employees.
-    CLIN 0003: The Small Business size standard for NAICS 336390 is 1,000 employees.

The proposed procurement contains an option to extend the contract period one or more times at the discretion of the government. The total duration (base plus option years) shall not exceed 5 years.  

This acquisition is for supplies for which the Government does not possess complete, unrestrictive technical data; therefore, the Government intends to solicit and contract with only approved sources under the authority of 10 U.S.C. 3204(a)(1). Approved sources are:
-    CLIN 0001: AM General, LLC (CAGE 34623)
-    CLIN 0001: Adams Thermal Systems, Inc. (CAGE 47NR0)
-    CLIN 0002: Adams Thermal Systems, Inc. (CAGE 47NR0)
-    CLIN 0003: AM General, LLC (CAGE 34623)
-    CLIN 0003: Adams Thermal Systems, Inc. (CAGE 47NR0)

While price may be a significant factor in the evaluation of offers, the final award decision will be based upon a combination of price, delivery, past performance and other evaluation factors as described in the solicitation.