Synopsis for The NCO Leadership Center of Excellence SMC Graduation Ceremony Venue Solicitation

The Department of the Army has issued a Special Notice for a solicitation regarding the Noncommissioned Officer Center of Excellence (NCOLCoE) Sergeants Major Course (SMC) Graduation Ceremony venue. The synopsis indicates a requirement for a large-scale event venue capable of accommodating 8,000-10,000 total attendees, including 720 graduates, 300 VIPs, and approximately 9,000 family members and guests. The contract opportunity is currently classified as a non-personal services contract and does not have a specific set-aside designation. The federal contract opportunity was posted on December 18, 2024, with a due date of January 1, 2025, and the solicitation is estimated to be formally posted on January 3, 2025. The procurement will be managed by the Department of the Army's contracting team.

The primary objective of this Special Notice is to secure a venue and associated services for the SMC Graduation Ceremony, which will take place on June 13, 2025, in El Paso, Texas. Potential contractors must provide an air-conditioned facility with specific technical requirements, including stage, lighting, projection screens, audio-visual equipment, and live streaming capabilities. The venue must include a dedicated seating section for graduates and VIPs, with additional general seating for guests. Contractors will be expected to provide comprehensive staffing, including project managers, security personnel, laborers, custodians, medical teams, stagehands, and AV technicians. The contract will be awarded as a firm-fixed-price agreement with a one-year base period. While no specific set-aside is mentioned, contractors should be prepared to meet the detailed performance work statement requirements and demonstrate capability to host a large-scale military graduation ceremony.