Symposium venue and logistics

The Naval Supply Systems Command is seeking a venue and logistics provider for the 22nd Annual Acquisition Research Symposium and Innovation Summit to be held in Monterey, California on May 7-8, 2025. The Request for Quotations (RFQ N00244-25-Q-0028) requires a venue within 5 miles of the Naval Postgraduate School capable of accommodating 390 attendees for main sessions, with additional breakout rooms for 130, 40, and 15 participants. The contractor must provide a room block of 60 rooms at federal per diem rate and 15 additional rooms at a conference rate, along with comprehensive audiovisual equipment and technical support for a hybrid event format using ZoomGov. The procurement will be awarded on a Lowest Price Technically Acceptable basis to a responsible offeror whose proposal meets all requirements. Quotes are due by December 10, 2024, with the period of performance extending from the award date through June 30, 2025.

The solicitation is not a small business set-aside and falls under the NAICS category for Hotels and Motels (721110). The venue must support multiple event spaces, including lunch space for 180 people and a reception area for 150 attendees, with specific audiovisual requirements such as microphones, screens, projectors, and confidence monitors. While no specific budget range is disclosed, the contract requires detailed technical capabilities for hosting a complex hybrid conference event. The place of performance is Monterey, California, specifically within 5 miles of the Naval Postgraduate School. The procurement is being conducted by the Department of the Navy Naval Supply Systems Command, a defense agency seeking comprehensive event logistics and venue management services for their annual symposium and innovation summit.