Surveillance system upgrade

Added: Sep 15, 2016 5:56 pm Modified: Sep 26, 2016 1:44 pmTrack Changes Additional Site Walk thru Questions

1. We would like to request clarification for responses already provided by VALLHS that contradict one another.



" The VA's response to question #2 in VA262-16-Q-1568-A00001003 indicates that the Contractor shall reuse existing Cat 5e or Cat 6 cabling whenever possible (i.e. when "current cabling in place will allow new cameras to perform as required."

" The VA's response to question #6d in VA262-16-Q-1568-A00001003 indicates that "Contractor should assume replacement of all cabling."

For bidding purposes, should Bidders assume copper Ethernet cabling to all 311 camera locations shall be replaced? Yes. The following response will be the final instruction and override any other possible term, instruction, or guidance to establish uniformity throughout the solicitation and quote submission process. The contractor is to assume all replacement of cabling for 311 cameras. Should the contractor determine that the current cabling is functioning properly, the contractor may at their discretion choose whether to replace or leave current cabling, however, as stated in the statement of work in Section 26. (pg. 19) the warranty requested for two years from final acceptance will ensure that old cabling and new cabling is working properly.

2. The VA's response to question #7 in VA262-16-Q-1568-A00001003 indicates that the Contractor is responsible for installing new fiber optic cable to all switch locations.

Bidder notes that provision and installation of new fiber optic cable was not included as part of the project SOW included with the original Solicitation release, nor was it added as part of VA262-16-Q-1568-A00001001 ("Changes/ Amendments to Statement of Work"). Addition of this fiber optic cable scope represents a significant change to the overall project scope - we would have expected to see it called out in VA262-16-Q-1568-A00001001 at the least.

Does VALLHS require that new multi-mode backbone cable be installed between the new surveillance core switch and each IDF switch? Section 5.10 did in fact address fiber cabling. However, the following section has been amended to the statement of work:

Section 5.26 The contractor shall provide new fiber from each surveillance IDF switch location back to the Core switch(s). The fiber used will me the specifications as defined in this SOW or the established standard used at VALLHS.



3. For the two Cisco Cat 4500-X core switches, would VALLHS prefer that 1GE SFP transceivers or 10GE SFP+ transceivers be provided? 1 GE SFP transceivers can be used from each switch location back to the core switch as long as the bandwidth is not exceeded.

" How many transceivers are required per core switch? The will depend on the # of switches used for this project



4. Item #15 on the Price Schedule in section B.2 requests 117 boxes of "cabling infrastructure" to be provided by the Contractor. The total amount of cabling structure to be provided will be driven by the 311 cameras to be installed, it makes more sense for bidders to address this from a "per drop" point of view. Would VALLHS find it acceptable if the changes shown in the table below were made to the price schedule? Yes.

BEFORE AFTER

Quantity = "117" Quantity = "311"

Unit = "Box" Unit = "Drop"

Added: Sep 15, 2016 5:56 pm Modified: Sep 23, 2016 12:31 pmTrack Changes Changes/Amendments to Statement of Work



1. Section 6.6 "contractor is not required to employ at least one Certified Security Project Manager" It is recommended, but a Project Management Professional (PMP) certification acceptable.



2. Line Item 9, camera - Dinion Capture 5000, The required quantity is now 3, for the following locations:

a. Inbound and outbound from Benton Street at the Main entrance

b. Inbound and outbound at Loma Linda street from Barton road

c. Inbound from Prospect



3. Line item 14: the 3 identified areas for a view/workstation are:

a. Emergency department (Department Viewing Access Only)

b. Mental Health Department (Department Access Only)

c. Police Department Full Hospital Viewing Access



4. Final approval of each camera performance, installation and view shall be provided by the

VA Police designated representative.



5. Appendix A Cameras and Locations, All cameras Labeled as "NEW CAMERA" under

the action column will not be included in this procurement. Only the 311 cameras

requested in Line Items 1 to 9 will be required.



6. Contractor will not be required to have HIPAA Training.



7. The DOL Wage Determination for the specific locality applies to this solicitation and any contract

awarded is available at www.wdol.gov. Please note the listing below is not all inclusive wage

determination of each area of performance. It is the Contractor's responsible to obtain and evaluate

each wage determination locality.



Wage Determination No.: 15-5629

Revision No.: -2

Date of Revision: 01/05/2016

Added: Sep 15, 2016 5:56 pm This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures, specifically FAR Subpart 13.5 - Simplified Procedures for Certain Commercial Items; and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation is attached to this announcement.

This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-87, dated March 07, 2016.

Solicitation # VA262-16-Q-1568 is issued as a Request for Quote (RFQ) and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award.

This procurement will be issued under as a small business set aside. The North American Industry Classification System (NAICS) Code is 238210 and the Small Business Administration's (SBA) size standard OF $15 Million.

The Government is seeking a contractor to provide supplies and services to upgrade and improve the network, servers, camera hardware and Video Management Software (VMS) for the Loma Linda Healthcare System (VALLHS). This solicitation is being procured as a brand name or equal IAW 52.211-6 -- Brand Name or Equal. The submissions must meet the following salient characteristics:

Cameras

- Axis M3006-V, HD Resolution, 134 degree field of view, 3MP, digital PTZ, multi-view streaming

- Axis M3005, HD Resolution, 118 degree field of view, 2MP, 3-axis angle, progressive scan, corridor format P-iris control (optimal depth of resolution)

- Axis P3354-V 6mm, HD Resolution, remote focus, remote zoom, 105 degree field of view, digital PTZ

- Axis P3354-VE 6mm, HD Resolution, remote focus, remote zoom, 105 degree field of view, tamper/vandal resistant

- Axis P3364-LV 6mm HD Resolution, remote focus, remote zoom, 105 degree field of view with built-in 850nm IR illuminator, 5MP, new long life LED, P-iris control for optimal image clarity , WDR

- Axis Q8414-LVS, HD Resolution, 105 degree field of view corner-mount Anti-ligature camera used in mental health seclusion rooms, network, stainless steel , impact resistance, IR LED illumination

- Axis P5534-E, HD Resolution, PTZ dome, 18X zoom, day and night camera, H.264 (optimizes bandwidth and storage), high power over Ethernet (IEEE802.3at)

- Sony SNCHM-662 Mini-dome, 5MP, 360 degree Immersion panamorph lens, solid PTZ, advanced VMS, IK10- rated, vandal resistant, IP66-rated, water resistant, dust-light features

- Bosch DINION, capture 5000 (or similar) LPR camera, accurate license plate images, Night Capture Imaging, advanced ambient compensation minimizes overexposed plates for ALPR accuracy

Servers

Video Server

- Memory: 96GB, DIMM 240 pin, DDR3 1333 MHz / PC3-10600, CL9 registered ECC.

- Processors: (2) Intel Xeon E5 V3 series processors with a Passmark of 16000 or greater

- Case: 2, 3, 4 or 5U

- Case: Rack mounted

- Case: (16) 2.5" or 3.5" HDD bays for video archive

- Case: (2) 2.5" or 3.5" dedicated HDD for operating system

- OS: Windows Server 2012 R2, 64-bit, Standard Edition, x64, with 5 CALS.

- Network Controller will have 2 Integrated 1Gb ports

- Network Controller with 1 10Gb Network Controller

- Storage Controller: Smart RAID Array controller

- OS HDD: (2) 600+ GB, 10K, SAS, RAID 1

- Live Video HDD: (6) 600+ GB Enterprise class, 15K, LFF - SAS-2, hot swappable, Raid 5

- Storage HDD: (10) 4TB, 7.2K, LFF - SAS-2, hot swappable Raid 5

- PSU: (2) AC 90-135V 750-1000 Watt redundant power supplies with >80% efficiency rating.

- Must carry a manufacture 5 year unconditional warranty. Which will include 24/7 support either by phone or onsite, guaranteed 24 hour replacement of any part in the event of catastrophic failure

Management Server

- Memory: 16GB, DIMM 240 pin, DDR3 1333 MHz / PC3-10600, CL9 registered ECC.

- Processors: (2) Intel Xeon E5 V3 series processors with a Passmark of 10094

- Case: 1U

- Case: Rack mounted

- Case: (8) 2.5" HDD bays

- OS: Windows Server 2012 R2, 64-bit, Standard Edition, x64, with 5 CALS.

- Network Controller will have 4 Integrated 1Gb ports

- 2GB RAID controller with WAIP RAID 0,1,5,6,10

- PSU: (2) AC 90-135V 800 Watt redundant power supplies with >80% efficiency rating

- Must carry a manufacture 5 year unconditional warranty. Which will include 24/7 support either by phone or onsite, guaranteed 24 hour replacement of any part in the event of catastrophic failure

Failover Server

- Memory: 96GB, DIMM 240 pin, DDR3 1333 MHz / PC3-10600, CL9 registered ECC.

- Processors: (2) Intel Xeon E5 V3 series processors with a Passmark of 16000 or greater

- Case: 2, 3, 4 or 5U

- Case: Rack mounted

- Case: (16) 2.5" or 3.5" HDD bays for video archive

- Case: (2) 2.5" or 3.5" dedicated HDD for operating system

- OS: Windows Server 2012 R2, 64-bit, Standard Edition, x64, with 5 CALS.

- Network Controller will have 2 Integrated 1Gb ports

- Network Controller with 1 10Gb Network Controller

- Storage Controller: Smart RAID Array controller

- OS HDD: (2) 600+ GB, 10K, SAS, RAID 1 (Mirrored)

- Live Video HDD: (16) 600+ GB Enterprise class, 15K, LFF - SAS-2, hot swappable, Raid 5

- PSU: (2) AC 90-135V 750-1000 Watt redundant power supplies with >80% efficiency rating

- Must carry a manufacture 5 year unconditional warranty. Which will include 24/7 support either by phone or onsite, guaranteed 24 hour replacement of any part in the event of catastrophic failure



Note: Failover servers only supports live video storage no archive drives are needed



Work/View Stations



- Processor: (2) Intel Xeon E5 V3 with CPU Passmark of 13,000 or greater

- Memory: 32 GB

- Case: Desktop

- Case: Rack Mountable Option

- OS: Windows 7, 64-bit

- OS HDD: 1TB

- Video HDD: 3TB

- Video Card: 4 Gig video card with support for a minimum of 4 connected video monitors

- PSU: 800 Watt, 80 PLUS GOLD Certified

- Camera Feed Capacity: display 90 live camera feeds simultaneously on multiple (up to 4) monitors with a camera resolution of 720p 1280 x 800, H.264 all at 10 FPS.



Wired network Switches



Core Switch

- Cisco Catalyst 4500-X Series 40-port 10GbE Fixed Port Switches, delivers up to 800Gbps, scales up to 1.6 Tbps capacity, Virtual Switching System (VSS) resiliency, simplifies Easy Virtual Networks (EVN), reduces energy cost



Switch Specifications

- 24 Port Po E+ Switches will be: CISCO WS-C3750X-24P-E 24port Po E+ enterprise-class stackable layer 3, fixed configuration switch, Energy-wise, Media Access Control Security (MACSEC), dual redundant, flexible Net Flow

- 48 Port Po E+ Switches will be: CISCO WS-C3750X-48P-E 48 port Po E+ enterprise class stackable layer 3, fixed configuration switch, Energy-wise, Media Access Control Security (MACSEC), dual redundant, flexible Net Flow



Wireless Hardware "Mesh" Network

- Must support frequencies in the unlicensed ISM 5.8GHz band

- Must be FIPS 140.2 compliant

- Must support AES 128bit encryption or better

- Must support a minimum bandwidth throughput of 50 Megabits per second

- Must work in harsh outdoor environments

- Must support point-to-point and point-to-multiple point mesh networks

- Must have a Quality of Service (QOS) of greater than 99%

- Must have a user friendly web interface which will allow for easy monitoring, and configuration

- Must be optimized for Video Surveillance

- Must have a connectorized and selectable antenna.

- Antenna(s) must not be integrated

- Radios must supply Po E (Power over Ethernet)



The information identified above is intended to be descriptive, not restrictive and to indicate the quality and services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the services that fulfill the required specifications. If a solicitation is published, a site walk thru may be available in order to address key details.



See attached SF 1449 Solicitation for Statement of Work (SOW), applicable clauses / provisions, and other pertinent information relative to this solicitation.



Place of Performance: VA Loma Linda Healthcare System (VALLHS), 11201 Benton Street, Loma Linda, CA 92357.

Period of Performance: October 1, 2016 to September 30, 2016.

Provisions 52.212-1, Instructions to Offerors - Commercial, 52.212-2, Evaluation - Commercial Items, 52.212-4, Contract Terms and Conditions - Commercial Items, and 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items are applicable to this acquisition. Furthermore, Provision 52.212-2 is utilizing the Lowest Price Technically Acceptable (LPTA) evaluation process and award will be made to the offeror who conforms to the solicitation and meets the technical capability.

Submitting Offer: Offeror(s) shall submit their offer on a company letterhead and shall include the completed pricing forms, along with name, address, telephone number of the offeror, firm's DUNS#, total price and a completed copy of FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items or a copy of offeror's annual offeror representations and certifications (ORCA) document from www.sam.gov as required by FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items. As an alternative, Offeror(s) may use the Price/Cost Schedule of the attached SF 1449 for offer submission.

Site Visit

A site visit has been scheduled for Thursday, September 22, 2016 at 9:00 AM. All attending contractors shall in in the front of the VALLHS hospital entrance. Please review the solicitation attachment for further details.



Submit all question(s) to Fredy A. Arteaga at fredy.arteaga@va.gov no later than September 26, 1:00 PM, Pacific Standard Time (PST). Ensure to reference solicitation # VA262-16-Q-1568 within subject line of the email. All questions and answers will be posted to this solicitation via an amendment.

All offer(s) must be received September 27, 4:00 PM PST via email to fredy.arteaga@va.gov.

Offer(s) received after the prescribed deadline, shall be considered non-responsive and will not be considered for award.

All question(s) or concern(s) can be address to Fredy A. Arteaga via phone at 562-766-2224 or email at fredy.arteaga@va.gov