Supply of Chemicals & Providing Professional Services for HVAC Water Treatment
Closed Solicitation Posted
- Solicitation number
- 191N6526Q0015
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 2213 Water, Sewage and Other Systems
- PSC
- 4610 Water Purification Equipment
- Place of performance
- New Delhi Delhi 11002 India
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in New Delhi is soliciting quotations for the supply of chemicals and professional services for HVAC water treatment at Enclave plant buildings. The Department of State is seeking qualified contractors to provide quarterly chemical supplies and daily professional technician services (Monday through Saturday, 8:30 AM to 5:00 PM) to maintain water quality in the central air-conditioning system. Key qualifications include a minimum of five years of experience managing commercial HVAC water treatment systems, and contractors are prohibited from using lead or aluminum-based chemicals. The government will award the contract to the lowest priced, acceptable, responsible offeror, with the right to reject unreasonably low or high proposals. Critical deadlines include February 2, 2026 at 1700 hours (Indian Local Time) for written clarification questions, February 4, 2026 at 1500 hours for the mandatory site visit with required registration by 1100 hours on February 2, and February 13, 2026 at 1700 hours for quotation submission via email to newdelhibids@state.gov.
This is an unrestricted procurement with no set-aside designation, and no incumbent contractor is identified in the solicitation materials. The contract structure includes a one-year base period with four one-year renewal options, with all pricing to be submitted in Indian Rupees (INR). Offerors must provide separate line items for goods, services, and applicable GST, with detailed pricing broken down by base year and each optional renewal year. Required insurance includes general liability coverage of Rs. 100,000 per occurrence and Rs. 1,000,000 cumulative, plus statutory workers' compensation coverage. The place of performance is the Enclave Compound at the American Embassy in New Delhi (Gate 'C', Chandragupta Marg, Chanakyapuri, New Delhi - 110021), with electronic invoice submission required to MissionIndiaPayments@state.gov.
Notice text
The U.S. Embassy, New Delhi, invites quotations for the supply of chemicals and professional services for HVAC water treatment at Enclave plant buildings, in accordance with the scope of work outlined in the solicitation.
Site Visit Information
- Date & Time: February 4, 2026, at 1500 hours (Indian Local Time)
- Location: Enclave Compound, American Embassy, Gate ‘C’, Chandragupta Marg, Chanakyapuri, New Delhi – 110021
- Security Requirement: Vendors must arrive 15 minutes early for security checks.
- Identification: Participants must carry an original valid photo ID (Driving License, Passport, Voter ID, or Aadhaar Card).
Registration for Site Visit: Send your interest via email to mehtan@state.gov no later than 1100 hours on February 2, 2026. Provide complete names and contact numbers of participants. No substitutions will be permitted later.
Questions/Clarifications
All requests for clarification must be submitted in writing to mehtan@state.gov by 1700 hours on February 2, 2026, using the attached question sheet. Responses will be posted on the website and shared with interested contractors. No questions will be accepted after February 2, 2026.
Quotation Submission
- Deadline: February 13, 2026, by 1700 hours (New Delhi time)
- Submission Method: Email to newdelhibids@state.gov
- Subject Line: “Solicitation for supply of chemicals & providing professional services for HVAC water treatment”
Important: Do not send quotations via courier or to any other email address. Quotations received at any other address or after the deadline will be handled per FAR provision 52.212-1(f).
Required Documents
- SF-1449 Form (Blocks 12, 17, 24, and 30; Blocks 23 and 24 should list total value).
- Section 1, Block 23.
- All additional information required in Section 3 – Solicitation Provisions.
- Section 5 – Representations and Certifications.
Incomplete proposals will be rejected.
Award Information
The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price, based on initial quotations without discussions (though discussions may occur if necessary).
SAM Registration
Offerors must be registered in the System for Award Management (SAM) prior to award. Registration information: www.sam.gov
Files
| File | Type | Posted |
|---|---|---|
| QA sheet.xls | XLS spreadsheet | |
| SOLICITATION - HVAC WATER TREATMENT.pdf | ||
| SF1449 Cover Page.pdf |
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