Strategic Quality Support System (SQSS) - Ft Yuma Health Care Center
Closed Pre-Solicitation Posted
- Solicitation number
- SS-26-PHX-025
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Buy Indian
Opportunity facts
- NAICS code
- 541512 Computer Systems Design Services
- PSC
- Not on record
- Place of performance
- Winterhaven, California 92283, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service is conducting a sources sought market research inquiry for a web-based accreditation and compliance management system at Fort Yuma Health Care Center in Winterhaven, California, with responses due by June 30, 2026, at 3 p.m. EST; this procurement is reserved for Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act.
The system must track approximately 4,000 to 5,000 accreditation and compliance-related tasks and support all 16 major healthcare quality functions including infection control, safety, corporate compliance, credentialing, peer review, patient complaint management, and HIPAA compliance. The platform must be fully web-based and hosted, deliver automated reminders and alerts for due and overdue tasks, enable real-time task assignment and reassignment by department and individual staff member, provide centralized access to policies and accreditation documentation, generate compliance reporting with trend analysis and dashboards, and produce monthly reports on task completion rates, deficiencies, and corrective actions in PDF and Excel formats.
Performance of performance consists of one 12-month base year (June 15, 2026 through June 14, 2027) followed by four optional 12-month renewals extending through June 14, 2031. The system must maintain 99% uptime excluding scheduled maintenance and provide responsive technical support for system failures with 72-hour advance notice for outages. Implementation and configuration must be completed within 30 days of award, with end-user and administrator training within 14 days.
Respondents must submit documentation proving IEE or ISBEE status and identify whether they are proposing a brand-name Strategic Quality Support System or equivalent platform. If insufficient responses from qualified Indian-owned businesses are received, the Government may expand its market research to other small business concerns and pursue an alternative acquisition strategy.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT 0001
The purpose of this amendment is to revise the response due date for the Sources Sought Notice.
The response due date is changed from July 18, 2026 to June 30, 2026, at 3pm EST.
All other terms and conditions of the Sources Sought Notice remain unchanged.
Interested parties are requested to submit responses no later than the revised due date and time specified above.
This amendment is issued to align the market research schedule with acquisition planning requirements.
Strategic Quality Support System (SQSS)
Fort Yuma Health Care Center (FYHCC)
401 Picacho Road
Winterhaven, CA 92283
THIS IS A SOURCES SOUGHT NOTICE FOR MARKET RESEARCH PURPOSES ONLY. THIS IS NOT A REQUEST FOR QUOTATION (RFQ), REQUEST FOR PROPOSAL (RFP), OR INVITATION FOR BID (IFB). THIS NOTICE IS NOT TO BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT TO AWARD A CONTRACT OR OTHERWISE PAY FOR INFORMATION RECEIVED IN RESPONSE TO THIS NOTICE.
NOTICE TO INTERESTED VENDORS
This Sources Sought Notice is being issued for market research purposes in support of acquisition planning and to determine the availability of qualified Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) capable of satisfying the Government's requirements under the Buy Indian Act, 25 U.S.C. § 47, and applicable implementing regulations.
The Government is seeking information from qualified ISBEEs and IEEs capable of providing a web-based accreditation and compliance management system meeting the requirements identified herein. Responses will be used to assess the availability of Indian-owned businesses and to determine the appropriate acquisition strategy.
In addition to capability information, respondents shall identify whether they qualify as an Indian Economic Enterprise (IEE) or Indian Small Business Economic Enterprise (ISBEE) and provide documentation supporting such status.
If insufficient responses are received from qualified ISBEEs or IEEs, the Government may expand its market research to other small business concerns and/or pursue another acquisition strategy as permitted by applicable regulations.
BACKGROUND
Fort Yuma Health Care Center (FYHCC) requires a comprehensive, web-based Strategic Quality Support System (SQSS) or equivalent accreditation and compliance management system to support Accreditation Association for Ambulatory Health Care (AAAHC) accreditation readiness and ongoing healthcare quality management activities.
The system must support the management, tracking, documentation, reporting, and monitoring of accreditation, compliance, quality assurance, risk management, credentialing, patient safety, emergency preparedness, and performance improvement activities.
REQUIRED CAPABILITIES
Interested vendors shall demonstrate the capability to provide a system that can:
• Track and document approximately 4,000–5,000 accreditation and compliance-related tasks;
• Provide automated reminders, alerts, and notifications for due, overdue, and non-compliant tasks;
• Generate compliance, accreditation readiness, and performance reports;
• Support assignment and reassignment of tasks by department, role, and responsible staff member;
• Provide centralized access to accreditation documentation, policies, procedures, and supporting records;
• Support monitoring, trending, dashboards, and corrective action tracking;
• Support healthcare quality management functions including credentialing, infection control, safety, compliance, patient satisfaction, peer review, continuing education, and related accreditation activities;
• Be fully web-based and accessible without local installation requirements;
• Provide ongoing technical support, maintenance, updates, and training;
• Support data ownership, security, privacy, and reporting requirements applicable to Federal healthcare environments.
PERIOD OF PERFORMANCE
The anticipated requirement consists of one (1) twelve-month base period and four (4) twelve-month option periods.
SUBMISSION REQUIREMENTS
Interested vendors shall submit the following information:
- Company name, address, UEI, and point of contact.
- Business size and socioeconomic status (ISBEE, IEE, Small Business, HUBZone, SDVOSB, WOSB, 8(a), etc.).
- Documentation supporting IEE or ISBEE status, if applicable.
- Description of the proposed system and how it satisfies the required capabilities identified above.
- Description of experience supporting accreditation, compliance, quality management, or healthcare operational environments.
- Description of experience supporting Federal healthcare facilities, Indian Health Service facilities, Tribal healthcare facilities, VA facilities, or similar healthcare environments.
- Estimated implementation timeline.
- Identification of the commercial software platform proposed.
- Description of training, technical support, maintenance, and reporting capabilities.
- Capability statement and any relevant product literature or supporting documentation.
- If proposing to provide the Strategic Quality Support System (SQSS) brand-name platform, respondents who are not the software developer or owner shall provide documentation demonstrating authorization to market, license, resell, implement, maintain, or otherwise provide SQSS on behalf of the software owner. Acceptable documentation may include an authorized reseller letter, distributor agreement, partner agreement, or other written authorization from the software owner.
The Government reserves the right to verify reseller, distributor, implementation, licensing, or support authority directly with the software owner.
Responses should be limited to five (5) pages, excluding capability statements, reseller documentation, and product literature.
The Government will use information received solely for market research and acquisition planning purposes. Responses will assist the Government in determining:
• The availability of qualified Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs);
• Whether two or more qualified ISBEEs are capable of satisfying the Government's requirement;
• Whether a Buy Indian Act set-aside is appropriate;
• Whether qualified vendors are capable of providing the brand-name SQSS platform or equivalent capabilities;
• The appropriate acquisition strategy for this requirement.
No reimbursement will be made for any costs associated with responding to this notice.
Update #1 ·
Strategic Quality Support System (SQSS)
Fort Yuma Health Care Center (FYHCC)
401 Picacho Road
Winterhaven, CA 92283
THIS IS A SOURCES SOUGHT NOTICE FOR MARKET RESEARCH PURPOSES ONLY. THIS IS NOT A REQUEST FOR QUOTATION (RFQ), REQUEST FOR PROPOSAL (RFP), OR INVITATION FOR BID (IFB). THIS NOTICE IS NOT TO BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT TO AWARD A CONTRACT OR OTHERWISE PAY FOR INFORMATION RECEIVED IN RESPONSE TO THIS NOTICE.
NOTICE TO INTERESTED VENDORS
This Sources Sought Notice is being issued for market research purposes in support of acquisition planning and to determine the availability of qualified Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) capable of satisfying the Government's requirements under the Buy Indian Act, 25 U.S.C. § 47, and applicable implementing regulations.
The Government is seeking information from qualified ISBEEs and IEEs capable of providing a web-based accreditation and compliance management system meeting the requirements identified herein. Responses will be used to assess the availability of Indian-owned businesses and to determine the appropriate acquisition strategy.
In addition to capability information, respondents shall identify whether they qualify as an Indian Economic Enterprise (IEE) or Indian Small Business Economic Enterprise (ISBEE) and provide documentation supporting such status.
If insufficient responses are received from qualified ISBEEs or IEEs, the Government may expand its market research to other small business concerns and/or pursue another acquisition strategy as permitted by applicable regulations.
BACKGROUND
Fort Yuma Health Care Center (FYHCC) requires a comprehensive, web-based Strategic Quality Support System (SQSS) or equivalent accreditation and compliance management system to support Accreditation Association for Ambulatory Health Care (AAAHC) accreditation readiness and ongoing healthcare quality management activities.
The system must support the management, tracking, documentation, reporting, and monitoring of accreditation, compliance, quality assurance, risk management, credentialing, patient safety, emergency preparedness, and performance improvement activities.
REQUIRED CAPABILITIES
Interested vendors shall demonstrate the capability to provide a system that can:
• Track and document approximately 4,000–5,000 accreditation and compliance-related tasks;
• Provide automated reminders, alerts, and notifications for due, overdue, and non-compliant tasks;
• Generate compliance, accreditation readiness, and performance reports;
• Support assignment and reassignment of tasks by department, role, and responsible staff member;
• Provide centralized access to accreditation documentation, policies, procedures, and supporting records;
• Support monitoring, trending, dashboards, and corrective action tracking;
• Support healthcare quality management functions including credentialing, infection control, safety, compliance, patient satisfaction, peer review, continuing education, and related accreditation activities;
• Be fully web-based and accessible without local installation requirements;
• Provide ongoing technical support, maintenance, updates, and training;
• Support data ownership, security, privacy, and reporting requirements applicable to Federal healthcare environments.
PERIOD OF PERFORMANCE
The anticipated requirement consists of one (1) twelve-month base period and four (4) twelve-month option periods.
SUBMISSION REQUIREMENTS
Interested vendors shall submit the following information:
- Company name, address, UEI, and point of contact.
- Business size and socioeconomic status (ISBEE, IEE, Small Business, HUBZone, SDVOSB, WOSB, 8(a), etc.).
- Documentation supporting IEE or ISBEE status, if applicable.
- Description of the proposed system and how it satisfies the required capabilities identified above.
- Description of experience supporting accreditation, compliance, quality management, or healthcare operational environments.
- Description of experience supporting Federal healthcare facilities, Indian Health Service facilities, Tribal healthcare facilities, VA facilities, or similar healthcare environments.
- Estimated implementation timeline.
- Identification of the commercial software platform proposed.
- Description of training, technical support, maintenance, and reporting capabilities.
- Capability statement and any relevant product literature or supporting documentation.
- If proposing to provide the Strategic Quality Support System (SQSS) brand-name platform, respondents who are not the software developer or owner shall provide documentation demonstrating authorization to market, license, resell, implement, maintain, or otherwise provide SQSS on behalf of the software owner. Acceptable documentation may include an authorized reseller letter, distributor agreement, partner agreement, or other written authorization from the software owner.
The Government reserves the right to verify reseller, distributor, implementation, licensing, or support authority directly with the software owner.
Responses should be limited to five (5) pages, excluding capability statements, reseller documentation, and product literature.
The Government will use information received solely for market research and acquisition planning purposes. Responses will assist the Government in determining:
• The availability of qualified Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs);
• Whether two or more qualified ISBEEs are capable of satisfying the Government's requirement;
• Whether a Buy Indian Act set-aside is appropriate;
• Whether qualified vendors are capable of providing the brand-name SQSS platform or equivalent capabilities;
• The appropriate acquisition strategy for this requirement.
No reimbursement will be made for any costs associated with responding to this notice.
Files
| File | Type | Posted |
|---|---|---|
| SQSS PWS 5.15.2026.docx | DOCX document | |
| Sources Sought SS-26-PHX-025.pdf | ||
| IEE Representation Form.pdf |
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